Texas Center for Arts + Academics

Minutes

TCA+A Board Meeting - Audit Presentation

Date and Time

Tuesday January 12, 2021 at 6:00 PM

Location

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  • Meeting ID: 858 1425 6750
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Video/Audio Conferencing NoticePursuant to Governor Abbott’s Temporary Suspension of Open Meetings Laws issued on March 16, 2020, the January 12, 2021 TCAA Board Meeting - Audit Presentation will be conducted via video conference on the Zoom Video Conference platform, which will be audible to the Board and public and allow for two-way communication. The Board Chair, presiding officer, or trustees will not be physically present at one location, but a quorum will be required for the meeting on the video conference or phone.

Directors Present

Charles Reid (remote), Daniel Bates (remote), Leslie Scott (remote), Leslie Wade (remote), Mary A. Zimmerman (remote), Melissa Goodroe (remote), Michael Wellbaum (remote)

Directors Absent

None

Ex Officio Members Present

Paul Gravley (remote)

Non Voting Members Present

Paul Gravley (remote)

Guests Present

Betsy Compton (remote), Janelle Grau (remote), Jennifer Jackson (remote), Monica Sheehan (remote), Nancy Vaughan (remote), Penny Clay (remote), Phillip Garrott (remote), Sarah Hammond (remote), Sheyna Ferraro (remote), Stan McCall (remote)

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

Melissa Goodroe called a meeting of the board of directors of Texas Center for Arts + Academics to order on Tuesday Jan 12, 2021 at 6:18 PM.

II. Public Comments

A.

Public Comments

There were no public comments.

III. Finance

A.

Presentation of FY2020 Audit

  • Ted Neeb from Freemon, Shapard & Story presented the completed audit for the year ending August 31, 2020
  • Financial statements, accounting, and bookkeeping were done correctly
  • PPE loan was forgiven because TCA+A met all the requirements for forgiveness
  • One minor mention: when PPE funds hit the accounts, Frost Bank had adequate security with the bank to cover those funds but did not have it specifically pledged to TCA+A - they quickly fixed their error 
Leslie Wade made a motion to to approve FY2020 audit.
Charles Reid seconded the motion.
The board VOTED unanimously to approve the motion.

IV. Consent Agenda

A.

Minutes

Mary A. Zimmerman made a motion to approve the minutes from TCA+A Session of the Board on 12-07-20.
Michael Wellbaum seconded the motion.
The board VOTED unanimously to approve the motion.
Mary A. Zimmerman made a motion to approve November 2020 Financials.
Michael Wellbaum seconded the motion.
The board VOTED unanimously to approve the motion.

V. Academics

A.

HB3 Goals

  • Dr. Vaughan went through both FWAFA and TeSA's House Bill 3 (HB3) Goals for 2019-2024
  • HB3 goals focus on Early Literacy beginning in 3rd grade
Leslie Scott made a motion to approve and accept FWAFA's House Bill 3 Goals.
Charles Reid seconded the motion.
The board VOTED unanimously to approve the motion.
Daniel Bates made a motion to approve and accept TeSA's House Bill 3 Goals.
Mary A. Zimmerman seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Graduation Date Change

  • Due to COVID, we don't foresee an indoor ceremony taking place
  • Change 2021 Graduation from May 28th inside Doxology to May 29th in Doxology's parking lot
Charles Reid made a motion to approve Graduation 2021 changes.
Michael Wellbaum seconded the motion.
The board VOTED unanimously to approve the motion.

VI. CEO Update

A.

World Choir Games

  • Held in Korea June 29 - July 19, 2022
  • Approximate cost $135,000
    • no financial request to the Board at this time
    • intention is to create an individual fundraising plan for those students
  • Includes both Texas Boys Choir (TBC) and Singing Girls of Texas (SGT)
    • approximately 76 singers
    • approximately 8-10 chaperones
  • TBC and SGT will not compete against each other; they perform in separate categories 

B.

Enrollment and Auditions

  • Enrollment runs January 13 - February 15, 2021 for the 2021-2022 school year
  • 138 families participated in our online audition workshops 
  • Re-worked current rubrics so they are more universal across arts and adjudicators

VII. Resource Development

A.

Resource Development

  • This year's Gala -The Greatest Show in Fort Worth- is April 9, 2021; 7pm
  • It is an online event with both live and pre-recorded segments
  • Dan and Shelli Bates are chairing the event

VIII. Closed Session

A.

Level IV Parent Grievance Hearing

  • Convened to Closed Session at 7:47pm
  • Opened in Closed Session at 7:51pm

IX. Action

A.

Consider Level IV Parent Grievance

Daniel Bates made a motion to have TCA+A Administration enforce any and all dress codes, including any of the organizations under the TCA+A umbrella, as written.
Mary A. Zimmerman seconded the motion.
The board VOTED unanimously to approve the motion.

B.

Consider Board Resolution to Extend Emergency Paid Sick Leave related to COVID-19

  • Convened to Closed Session at 9:31pm
  • Reconvened to Open Session at 9:52pm

 

  • During the beginning of COVID-19, the Families First Coronavirus Response Act (“FFCRA”) authorized two temporary leave benefits, including expanded FMLA leave entitlement (“Expanded FMLA”), and up to 80 hours of emergency paid sick leave (“EPSL”) for specified reasons related to COVID-19 
    • the entitlements under the FFCRA applied from April 2, 2020 through December 31, 2020
  • We are asking the Board to consider the substantial public interest in protecting the health and safety of its students, staff, and community, and to find that a need exists to extend until the end of the 2020-2021 school year the ability of employees to avail themselves of up to a total of 80 hours of EPSL during the course of the school year
    • Tonight's resolution extension would expire no later than June 30, 2021

 

 

Daniel Bates made a motion to approve the extension of Emergency Paid Sick Leave related to COVID through June 30, 2021.
Charles Reid seconded the motion.
The board VOTED unanimously to approve the motion.

X. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:55 PM.

Respectfully Submitted,
Melissa Goodroe

B.

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