Texas Center for Arts + Academics
Minutes
TCAA Board Meeting
Date and Time
Tuesday September 22, 2020 at 6:00 PM
Location
Join Zoom Meeting: https://us02web.zoom.us/j/83230613436
Meeting ID: 832 3061 3436
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Video/Audio Conferencing Notice: Pursuant to Governor Abbott’s Temporary Suspension of Open Meetings Laws issued on March 16, 2020, the August 25, 2020 TCAA Board Meeting - Annual Meeting will be conducted via video conference on the Zoom Video Conference platform, which will be audible to the Board and public and allow for two-way communication. The Board Chair, presiding officer, or trustees will not be physically present at one location, but a quorum will be required for the meeting on the video conference or phone.
Directors Present
Charles Reid (remote), Daniel Bates (remote), Leslie Scott (remote), Mary A. Zimmerman (remote), Melissa Goodroe (remote), Michael Wellbaum (remote)
Directors Absent
None
Guests Present
Janelle Grau (remote), Jennifer Jackson (remote), Monica Sheehan (remote), Nancy Vaughan (remote), Penny Clay (remote), Phillip Garrott (remote), Sheyna Ferraro (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Melissa Goodroe called a meeting of the board of directors of Texas Center for Arts + Academics to order on Tuesday Sep 22, 2020 at 6:09 PM.
II. Public Comments
A.
Public Comments
- No Public Comments were made
III. Consent Agenda
A.
Approve Minutes
Leslie Scott made a motion to approve the minutes from TCAA Board Meeting - Annual Meeting on 08-25-20.
Mary A. Zimmerman seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approve Minutes
Leslie Scott made a motion to approve the minutes from TCAA Special Session of the Board on 09-08-20.
Mary A. Zimmerman seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Closed Session
A.
Convene to Closed Session
- Did not convene to Closed Session
V. Open Session
A.
Reconvene to Open Session
- Did not convene to Closed Session
VI. Financials
A.
TeSA FY21 Budget Amendment
- FY21 budget was based on enrollment of 350 students
- Current enrollment is 289 students
- Original budget showed a $6,500 gain; Amendment shows $349,000 loss
- TeSA has more than enough reserves to sustain the difference at this time
- Will continue to review every month
- Enrollment initiatives for FY22 have already started
Charles Reid made a motion to approve TeSA's FY21 Budget Amendment.
Michael Wellbaum seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Resolution Approving Financial and Transition Authority
- Remove outgoing Interim President|CEO / Superintendent Patricia Thomson
- Add incoming President|CEO / Superintendent Paul Gravley
Daniel Bates made a motion to approve the Resolution transitioning Financial Authority.
Mary A. Zimmerman seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Academic
A.
Enrollment and Back to School Transition Information
- Transition plans were approved back in August
- Now finishing up week 5
- TeSA - 98% attendance rate
- FWAFA - 97.8% attendance rate
- Hold Harmless for our attendance funds at both schools for first 12 weeks at the FY20 rate- this way funds stay consistent for those 12 weeks of FY21
- Putting a COVID Standard Response Protocol in place
- Stage One - Prevention
- Stage Two - Mitigation
- Stage Three - Modified Operations
- Stage Four - Campus Closure
- Stage Five - District Closure
- Dashboard on campus websites where it shows GREEN for Stage One and goes through RED for Stage Five
- When 10% of a building's population becomes positive, we will close that building until it is properly sanitized and we are confident we can reopen
B.
Charter School Performance Framework
- At the August board meeting, I told you Accountability Ratings were on hold due to emergency situations
- The day after the board meeting, TEA came out with Charter School Performance Framework scoring
- Academics, Finance, and Operations make up this new Profile of this Framework
- FWAFA 2019-2020
- Tier 1 High Quality with a 95% Academics, 100% Finance, 100% Operational Framework
- TeSA 2019-2020
- Tier 1 High Quality with a 90% Academics, 100% Finance, 100% Operational Framework
- Trying to bring accountability to charter schools they haven't had in the past
C.
Accountability Rating
- New CCMR tracker - College, Career, and Military Readiness
- Shows how your high school compares to the state, the district, and the campus
- 2 tier tracks for vocational courses; looking at potentially adding another track
D.
EMAT
- Technology and Instructional Materials
- Two year allotment for each district to use for materials; not enough to buy everything but we have to certify, attest, and file each year what we spend
- If asked, we must show the materials align with state curriculum
E.
TCAA Asynchronous Learning Plan
- Asynchronous learning takes place over an extended period of time
- Synchronous learning takes place face-to-face at the moment of learning
- The Learning Plan involved staff and administrators input
- Accept this plan with edits involving Dr. Thomson and Mr. Gravley's names on the plan AND add 'Well' to Mr. Wellbaum's name
Leslie Scott made a motion to approve Asynchronous Learning Plan with suggested edits.
Charles Reid seconded the motion.
The board VOTED unanimously to approve the motion.
F.
TCAA Asynchronous Learning Plan
- Asynchronous learning takes place over an extended period of time
- Synchronous learning takes place face-to-face at the moment of learning
- The Learning Plan involved staff and administrators input
- Accept this plan with edits involving Dr. Thomson and Mr. Gravley's names on the plan AND add 'Well' to Mr. Wellbaum's name
Mary A. Zimmerman made a motion to approve Asynchronous Learning Plan with suggested edits.
Michael Wellbaum seconded the motion.
The board VOTED unanimously to approve the motion.
VIII. Leadership Transitions
A.
Introduction of new President | CEO
- Chairman Goodroe introduced incoming President|CEO / Superintendent, Mr. Paul Gravley who starts October 2, 2020
- Mr. Gravley addressed the board, staff and parents present
B.
Outgoing Interim President | CEO
- Chairman Goodroe spoke about Dr. Thomson's service to the organization over the last year as Interim
- Outgoing Interim President|CEO / Superintendent, Dr. Patricia Thomson addressed the board, staff and parents present
IX. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:05 PM.
Respectfully Submitted,
Melissa Goodroe