Texas Center for Arts + Academics
Minutes
TCAA Board Meeting
Date and Time
Tuesday June 25, 2019 at 6:00 PM
Location
Kathleen E. Connors Theater, Texas School of the Arts, 6025 Village Parkway, Edgecliff Village, TX 76134
Texas Center for Arts + Academics is the charter holder of Fort Worth Academy of Fine Arts (FWAFA) and Texas School of the Arts (TeSA).
Directors Present
Barry King, Charles Reid, Daniel Bates, Leslie Scott, Linda Metcalf, Mary A. Zimmerman, Melissa Goodroe, Michael Wellbaum
Directors Absent
None
Ex Officio Members Present
Clint Riley
Non Voting Members Present
Clint Riley
Guests Present
Allyson Grand, Betsy Compton, Janelle Grau, Jason Bishop, Joe Morrow, Natalie Texada, Omar Mendez, Penny Clay, Rhonda Renner, Sheyna Ferraro
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Melissa Goodroe called a meeting of the board of directors of Texas Center for Arts + Academics to order on Tuesday Jun 25, 2019 at 6:00 PM.
II. Closed Session
A.
Closed Session
Convened to Closed Session at 6:01pm
III. Open Session
A.
Open Session
- Reconvened Open Session at 9:03pm
- No action items on the agenda
IV. Public Comments
A.
Public Comments
- No public comments were made
V. Consent Agenda
A.
Approve Minutes
Michael Wellbaum made a motion to approve minutes from the Special Session of the Board on 02-26-19 Special Session of the Board on 02-26-19.
Daniel Bates seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approve Minutes
Michael Wellbaum made a motion to approve minutes from the TCAA Board Meeting on 03-26-19 TCAA Board Meeting on 03-26-19.
Daniel Bates seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Financial Reports
Michael Wellbaum made a motion to approve financial reports.
Daniel Bates seconded the motion.
The board VOTED unanimously to approve the motion.
VI. Parent Representative Reports
A.
TeSA PTo
- PTO gave $15,000 for technology upgrades at TeSA
B.
FWAFA PTSO
- 1st Family Dance ever was held Fall 2018
- Kids Take Over School raised the most money ever
- Working to establish a Beautifulication Committee
- PTSO's Website if officially up and running
C.
TBC Parent Club
- No updates
VII. Financials
A.
Budget
- The 86th Texas Legislature passed House Bill 3 which provides more money for Texas classrooms, increases teacher compensation, reduces recapture, and cuts local property taxes.
- TEA is still in the process of giving districts clarification around these new funds
- Because we are unclear of the exact changes, we are waiting until August to present the budgets
- The Executive Committee will meet again on July 23rd to go over the budgets
- A Special Session board meeting is set for August 13th to approve budgets for 2019/2020 school year
B.
Audit Engagement
- Executive Committee voted unanimously on Tuesday, June 11, 2019 to recommend Freeman, Shapard, and Story, the certified public accounting firm TCCA has used for over 7 years, be engaged for FY2019's audit of financial records
- Total cost for FY2019's audit and submissions would be $45,500 which is the same cost as FY2018
Leslie Scott made a motion to approve engagement letter.
Charles Reid seconded the motion.
The board VOTED unanimously to approve the motion.
VIII. Academics
A.
2019-2020 Student Handbooks
TeSA's 2019-2020 Student Handbook has no policy changes
FWAFA's 2019-2020 Student Handbook policy changes requested:
FWAFA's 2019-2020 Student Handbook policy changes requested:
- page 35: guidelines on minimum number of grades: percentage changes in 3-6 grades from 70% daily grades and 30% major grades to 60% daily grades and 40% major grades
- page 36: late work policy in 3-6 grades change to '10 points deducted' and for upper grades change 'weekday' to 'class period' because of block scheduling
Charles Reid made a motion to to approve policy changes to the FWAFA's Student Handbook.
Barry King seconded the motion.
The board VOTED unanimously to approve the motion.
Michael Wellbaum made a motion to approve TeSA's Student Handbook.
Linda Metcalf seconded the motion.
The board VOTED unanimously to approve the motion.
IX. Development
A.
Annual Fund 2019
- Overall Fund Target for this year is $350,000
- Annual Fund Target is $85,000
X. Impact Team: Conservatories & Community
A.
Updates
Summer Camps
Advisory Council
- Hit enrollment goal
- Anticipating more students registering so we will exceed our enrollment goal
Advisory Council
- April 25th- first meeting
- All founding members are in Arts related fields
- In the process of creating a new list to add non-Arts related community members
- 2nd meeting will be held in October
- If you know of anyone who would be a good fit please let us know
XI. Governance
A.
Board Development
Report-
Recommendation-
- Now is the time to finalize candidates to bring on to the Board
- Goal is to add 5 new board members
- Candidate applications should be turned in by August 1st to allow proper vetting before the August 27th meeting
Recommendation-
- Committee thinks that for the overall good of the organization with our current circumstances the Executive Committee should remain in their roles for one more year
- This would be a one time deferment
XII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:24 PM.
Respectfully Submitted,
Melissa Goodroe