Texas Center for Arts + Academics
Minutes
TCAA Board Meeting
Date and Time
Tuesday March 27, 2018 at 6:00 PM
Location
Kathleen E. Connors Theater - Texas School of the Arts, 6025 Village Parkway, Edgecliff Village, TX 76134
Texas Center for Arts + Academics is the charter holder of Fort Worth Academy of Fine Arts (FWAFA) and Texas School of the Arts (TeSA).
Directors Present
Barry King, Christy Crytzer Pierce, Daniel Bates, Linda Metcalf, Lindsay Hubbell, Melissa Goodroe, Michael Wellbaum, Steven Johnson
Directors Absent
None
Ex Officio Members Present
Clint Riley, Robin Dotson, Ty Guy
Non Voting Members Present
Clint Riley, Robin Dotson, Ty Guy
Guests Present
Cindy Salter, Gail Hartsfield, Janelle Grau, Jason Bishop, Pamela King Acker, Penny Clay, Rob Hosier, Sheyna Ferraro, Stephen Madrid
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Melissa Goodroe called a meeting of the board of directors of Texas Center for Arts + Academics to order on Tuesday Mar 27, 2018 at 6:09 PM.
C.
Approve Minutes
Michael Wellbaum made a motion to approve minutes from the TCAA Board Meeting on 01-16-18 TCAA Board Meeting on 01-16-18.
Lindsay Hubbell seconded the motion.
The board VOTED unanimously to approve the motion.
II. Public Comments
A.
Public Comments
No public comments were made.
III. Financials
A.
Financial Reports
There were no questions over December 2017, January 2018 or February 2018's finance reports.
Budget Amendments
TCAA Amendments
Revenues - none
Expenditures - amended amount increase of $12,421 due to blue bus repairs
FWAFA Amendments
Revenues - amount decreased based on enrollment numbers
Expenditures - Function 11 amount decreased while Function 31 increased for
exact amount - a wash due to Counselor salary;
Function 41 amount increased by $15,000 due to higher legal expenses
TeSA Amendments
Revenues - amount increased by $82,122 based TEA-FSP numbers
Expenditures - Function 13 Curriculum & Staff Development increased;
Function 41 Contracted Services increased
Budget Amendments
TCAA Amendments
Revenues - none
Expenditures - amended amount increase of $12,421 due to blue bus repairs
FWAFA Amendments
Revenues - amount decreased based on enrollment numbers
Expenditures - Function 11 amount decreased while Function 31 increased for
exact amount - a wash due to Counselor salary;
Function 41 amount increased by $15,000 due to higher legal expenses
TeSA Amendments
Revenues - amount increased by $82,122 based TEA-FSP numbers
Expenditures - Function 13 Curriculum & Staff Development increased;
Function 41 Contracted Services increased
Daniel Bates made a motion to approve the amendments.
Steven Johnson seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Academics
A.
Enrollment Updates
2018-2019 year - auditions are complete at both campuses
Enrollment tables
FWAFA is expected to have all of 3rd grade full.
*If needed, a promotional push will be done to recruit new auditions for a
secondary list.
*Over enrollment in the spring balances out in the fall.
TeSA will be under enrolled if all 3 graders who auditioned at both campuses
accept spots at FWAFA.
*Planning a promotional push now for more auditions for fall 2018.
Enrollment tables
FWAFA is expected to have all of 3rd grade full.
*If needed, a promotional push will be done to recruit new auditions for a
secondary list.
*Over enrollment in the spring balances out in the fall.
TeSA will be under enrolled if all 3 graders who auditioned at both campuses
accept spots at FWAFA.
*Planning a promotional push now for more auditions for fall 2018.
B.
IMAT Certification
This notifies the Board that these allotments will be used.
C.
Approve 2018-2019 Calendars
Most of our students have siblings in other FWISD schools. For this reason, we align our calendars as close as possible to FWISD's calendar. We deviate on professional development dates. We've moved our professional development dates earlier to allow in-service training to be implemented sooner in the school year.
Michael Wellbaum made a motion to approve school calendars.
Barry King seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Approve and Adopt New Student Attendance Coding
This new coding refers to students 17-years or older who join the military. It gives guidelines on counting attendance of these students for funding purposes when they are involved in military training during a school day.
Steven Johnson made a motion to approve attendance coding.
Christy Crytzer Pierce seconded the motion.
The board VOTED unanimously to approve the motion.
V. Governance
A.
Elections
Barry King was nominated to step in and finish Katie Copeland's term as Board Secretary.
Linda Metcalf asked for clarification on the role/duty of the Secretary. Clarification was given.
Linda Metcalf asked for clarification on the role/duty of the Secretary. Clarification was given.
Daniel Bates made a motion to approve Mr. King as Board Secretary.
Lindsay Hubbell seconded the motion.
The board VOTED unanimously to approve the motion.
VI. Development
A.
Arts Gala 2018
Currently 41 of the 45 tables are sold.
All Board members are invited to the VIP reception prior to Gala.
All Board members are invited to the VIP reception prior to Gala.
VII. TEAM: Shared Vision of Excellence
A.
TeSA Expansion
TCAA received approval from TEA to expand TeSA campuses.
TCAA is applying for a High-Quality Campus Designation. If received, this designation will allow us to apply for grant funding between now and the fall of 2020 for up to $800,000.
*Need to submit first application by April 9, 2018
*A special session needs to take place to bring forth the resolution for Board approval by middle of next week
*Six board members are available for next Tuesday at 6pm for possible meeting date
Broker-
Vetted 6 or 7 different groups before deciding on InSite and getting committee approval
*InSite specializes in Charter Schools and has a glowing track record with other charter schools
*Clint and Natalie touring an Arlington location tomorrow for possible temporary campus for fall 2018
*Board votes once a deal is brought to the table.
TCAA is applying for a High-Quality Campus Designation. If received, this designation will allow us to apply for grant funding between now and the fall of 2020 for up to $800,000.
*Need to submit first application by April 9, 2018
*A special session needs to take place to bring forth the resolution for Board approval by middle of next week
*Six board members are available for next Tuesday at 6pm for possible meeting date
Broker-
Vetted 6 or 7 different groups before deciding on InSite and getting committee approval
*InSite specializes in Charter Schools and has a glowing track record with other charter schools
*Clint and Natalie touring an Arlington location tomorrow for possible temporary campus for fall 2018
*Board votes once a deal is brought to the table.
VIII. Closed Session
A.
Closed Session
It was decided no action would be taken on Closed Session agenda.
IX. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:16 PM.
Respectfully Submitted,
Melissa Goodroe