Texas Center for Arts + Academics

Minutes

Board Meeting

Date and Time

Tuesday August 23, 2016 at 6:00 PM

Location

Texas School of the Arts, Theater - 6025 Village Parkway, Edgecliff Village, TX 76134

Directors Present

Ann Dunkin, Beth Lamb, Bill Lamkin, Edward Brown, Judith Kelly, Katie Copeland, Melissa Goodroe, Michael Wellbaum, Steven Johnson, Willa Dunleavy

Directors Absent

Anne Cox, Kristy Mouser, Linda Metcalf, Matthew Geske, Sylvia Dodson

Ex Officio Members Present

Clint Riley

Non Voting Members Present

Clint Riley

Guests Present

Angelic Poe, Cindy Salter, Craig Shreckengast, Jana Tennyson, Janelle Grau, Joe Morrow, Randy Dean, Rob Hosier, Sheyna Ferraro

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

Michael Wellbaum called a meeting of the board of directors of Texas Center for Arts + Academics to order on Tuesday Aug 23, 2016 at 6:09 PM.

C.

Approve Minutes

Bill Lamkin made a motion to approve the June minutes. Board Meeting on 06-28-16.
Katie Copeland seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Public Comments

There were no public comments.

II. Finance

A.

Financial Report - through July 31

Financial reports through July 31st were presented for board review.  The financials were received and submitted for audit by Board President Michael Wellbaum.

B.

FY2016 Final Budget Amendments

Beth Lamb made a motion to approve the budget amendments presented.
Edward Brown seconded the motion.
The board VOTED unanimously to approve the motion.

III. Facilities

A.

FWAFA Construction/Technology Update

FWAFA principal Craig Shreckengast gave an update report on the facilities construction.  He stated that the new roof, offices and classrooms were completed.  Maintenance manager Glenn Scalf was able to perform most of the heating/AC work needed, for a savings of @ $5,000-$10,000 dollars.  The network and computer updating was completed and includes a robust wi-fi system. Teachers and high school computer labs received new computers this year.

IV. Academic Committee Report

A.

FY2016 Quarter 4 Report

Judith Kelly reviewed the quarterly report submitted by the Academic Committee which included the areas of strategic planning, accountability ratings, and the current US News & World Report rankings

V. Development

A.

Join Our Movement

Beth Lamb presented Development updates.  Join Our Movement is in progress and the Board members were informed that if their personal gifts are given during the North Texas Giving Day Event, the gift could be multiplied with bonus funds.  Mrs. Lamb also introduced the board letter campaign and offered assistance with letter writing to any board member.

B.

Gala

Melissa Goodroe gave an updated report for "The Arts Gala 2017 - New York, New York".  The annual event will be named "The Arts Gala".  Mayor Betsy Price and husband Tom Price are slated as honorary chairs for the event this year.  

VI. Governance

A.

Recognition of Outgoing Directors

Recognition was given to out-going directors Dr. Judith Kelly,who has served the board since 1998, Willa Dunleavy, who has served since 2004, and Ann Dunkin, who has served since 2007.  Kristy Mouser has officially resigned her position on the Board of Directors.

B.

Slate of Officers

The Board accepted the Nominating Committee's recommendation to elect Katie Copeland to the office of Board Secretary.  The Board voted unanimously to approve the recommendation.

VII. Other Business

A.

New Business | Good News

The FWAFA Open House drew around 300 people and was a reported success.  The PTSO re-sale was also successful, and it was reported that the new families are happy to be a part of the school and organization.  FWAFA now has 570 students enrolled.

VIII. Closing Items

A.

Adjourn Meeting to Closed Session

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:27 PM.

Respectfully Submitted,
Michael Wellbaum