Texas Center for Arts + Academics

Minutes

Board Meeting

Date and Time

Tuesday January 19, 2016 at 6:00 PM

Location

Texas School of the Arts Theater - 6025 Village Parkway, Edgecliff Village, TX 76134

Directors Present

Ann Dunkin, Anne Cox, Beth Lamb, Bill Lamkin, Edward Brown, Judith Kelly, Katie Copeland, Kristy Mouser, Linda Metcalf, Melissa Goodroe, Michael Wellbaum, Steven Johnson, Willa Dunleavy

Directors Absent

Matthew Geske

Directors who arrived after the meeting opened

Kristy Mouser

Directors who left before the meeting adjourned

Willa Dunleavy

Ex Officio Members Present

Clint Riley

Non Voting Members Present

Clint Riley

Guests Present

Alisha Hudman, Angelic Poe - FWAFA PTSO, Bryan Priddy, Craig Shreckengast, Debbi Herrera, Gail Hartsfield, Jana Tennyson, Janelle Grau, John Salter, Laura Kinkade, Lora Rheuark, Michele Lowen, Randy Dean, Rob Hosier, Ryan Wiggins, Sheyna Ferraro, Tammy Graham, Ted Neeb - Auditor, Toby Fritz - TBC Parent Club

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

Michael Wellbaum called a meeting of the board of directors of Texas Center for Arts + Academics to order on Tuesday Jan 19, 2016 at 6:04 PM.

C.

Approve Minutes

Linda Metcalf made a motion to approve minutes from the Board Meeting on 11-17-15 Board Meeting on 11-17-15.
Melissa Goodroe seconded the motion.
The board VOTED unanimously to approve the motion.

D.

Public Comments

John Salter spoke to the Board regarding Board attendance at the FWAFA Town Hall Meeting.  He asked if members were invited to the meeting and noted that none were in attendance.  Mr. Salter asked if the students would be polled regarding the possible FWAFA expansion in order to see how the students feel about the proposed change.

II. Finance

A.

Receive FY2015 Audit

Kristy Mouser arrived.
Willa Dunleavy made a motion to Approve the financial audit report for 2014-2015 presented by Ted Neeb of Freemon,Shapard & Stoy.
Bill Lamkin seconded the motion.
The board VOTED unanimously to approve the motion.

Auditor Ted Neeb presented the 2014-2015 organization audit to the Board.  During the report he noted the difficulties experienced with our current software due primarily to programming errors on the part of the vendor.  Mr. Neeb encouraged the Board to keep tabs (ask Mr. Riley and Mrs. Grau for reports/updates) on investments.  He stated that it was important for the Board to realize where the monies are and to keep track of the monthly gains/losses. 

B.

Financial Report - October, November, & December 2015

Revenuses and expenses are as anticipated.  It was noted that there was a low cash-flow in November/December due to early payroll run. The cash investment amount of $95,000 was also generated to prepay TBC tour expenses and will be repaid.

Michael Wellbaum moved to receive the financials for Oct/Nov/Dec to file for audit.

III. Artistic

A.

Student Travel

Bill Lamkin made a motion to approve the travel recommendations made by the artistic committee.
Katie Copeland seconded the motion.
The board VOTED unanimously to approve the motion.


The Artistic committee made a recommendation to approve travel plans for the following:

  • CCT - Invitation to Southwestern Conference of American Choral Directors Association (ACDA) - Kansas City, MO
  • Academy Dance Company - National High School Dance Festival - Pittsburgh, PA 

IV. Development

A.

Reminder: Gala 2016 - The Emerald City Ball

Willa Dunleavy left.

Melissa Goodroe informed the Board that a $5000 grant donation was received by the Ryan Foundation to benefit TBC's 70th anniversary.  In addition, the Arts Council has increased it's grant donation this year.  Mrs. Goodroe stated that a Gala Host Committee has been formed and a kick-off reception for the committee will be held Jan. 27th at The Capital Grille.  To date, $50,000 has been committed in sponsorships for Gala.

V. Facilities & Operations

A.

FWAFA Growth Plan

Kristy Mouser made a motion to approve the Phase 1 growth plan recommended by the Facilities & Operations and Executive committees.
Katie Copeland seconded the motion.
The board VOTED unanimously to approve the motion.

VI. Other Business

A.

New Business | Good News

Bryan Priddy applauded the 9 FWAFA students that advanced to TMEA All-State Choir competition.  Included in the group were 5 TBC boys, 2 SGT girls, and 2 first alternates.  Three of the students placed first choir in their respective sections.
Randy Dean commended Gail Hartsfield and Stephen Madrid on a job well done for the production of this year's Faculty Talent Show.
Sheyna Ferraro reported that a student from the Academy Dance Company was accepted for the National High School Dance Festival formal concert and will travel to Pittsburgh to perform.

VII. Closing Items

A.

Adjourn Meeting

No closed session required.

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:46 PM.

Respectfully Submitted,
Michael Wellbaum