Texas Center for Arts + Academics
Minutes
Board Meeting
Date and Time
Tuesday January 19, 2016 at 6:00 PM
Location
Directors Present
Ann Dunkin, Anne Cox, Beth Lamb, Bill Lamkin, Edward Brown, Judith Kelly, Katie Copeland, Kristy Mouser, Linda Metcalf, Melissa Goodroe, Michael Wellbaum, Steven Johnson, Willa Dunleavy
Directors Absent
Matthew Geske
Directors who arrived after the meeting opened
Kristy Mouser
Directors who left before the meeting adjourned
Willa Dunleavy
Ex Officio Members Present
Clint Riley
Non Voting Members Present
Clint Riley
Guests Present
Alisha Hudman, Angelic Poe - FWAFA PTSO, Bryan Priddy, Craig Shreckengast, Debbi Herrera, Gail Hartsfield, Jana Tennyson, Janelle Grau, John Salter, Laura Kinkade, Lora Rheuark, Michele Lowen, Randy Dean, Rob Hosier, Ryan Wiggins, Sheyna Ferraro, Tammy Graham, Ted Neeb - Auditor, Toby Fritz - TBC Parent Club
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C.
Approve Minutes
D.
Public Comments
II. Finance
A.
Receive FY2015 Audit
Auditor Ted Neeb presented the 2014-2015 organization audit to the Board. During the report he noted the difficulties experienced with our current software due primarily to programming errors on the part of the vendor. Mr. Neeb encouraged the Board to keep tabs (ask Mr. Riley and Mrs. Grau for reports/updates) on investments. He stated that it was important for the Board to realize where the monies are and to keep track of the monthly gains/losses.
B.
Financial Report - October, November, & December 2015
Revenuses and expenses are as anticipated. It was noted that there was a low cash-flow in November/December due to early payroll run. The cash investment amount of $95,000 was also generated to prepay TBC tour expenses and will be repaid.
Michael Wellbaum moved to receive the financials for Oct/Nov/Dec to file for audit.
III. Artistic
A.
Student Travel
The Artistic committee made a recommendation to approve travel plans for the following:
- CCT - Invitation to Southwestern Conference of American Choral Directors Association (ACDA) - Kansas City, MO
- Academy Dance Company - National High School Dance Festival - Pittsburgh, PA
IV. Development
A.
Reminder: Gala 2016 - The Emerald City Ball
Melissa Goodroe informed the Board that a $5000 grant donation was received by the Ryan Foundation to benefit TBC's 70th anniversary. In addition, the Arts Council has increased it's grant donation this year. Mrs. Goodroe stated that a Gala Host Committee has been formed and a kick-off reception for the committee will be held Jan. 27th at The Capital Grille. To date, $50,000 has been committed in sponsorships for Gala.
V. Facilities & Operations
A.
FWAFA Growth Plan
VI. Other Business
A.
New Business | Good News
Randy Dean commended Gail Hartsfield and Stephen Madrid on a job well done for the production of this year's Faculty Talent Show.
Sheyna Ferraro reported that a student from the Academy Dance Company was accepted for the National High School Dance Festival formal concert and will travel to Pittsburgh to perform.
VII. Closing Items
A.
Adjourn Meeting
No closed session required.