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Texas Center for Arts + Academics

Minutes

TCA+A Special Session Meeting - Hold In Case of Urgent Action

Date and Time

Monday October 27, 2025 at 6:00 PM

Location

Kathleen E. Connors Theater 
Texas School of the Arts (TeSA)
6025 Village Parkway
Edgecliff Village, TX 76134

In-person Meeting Return: Governor Abbott’s March 2020 order temporarily suspending certain provisions of the Open Meetings Act due to the COVID-19 pandemic disaster expired August 31, 2021. Consequently, TCA+A Board Meetings will return to in-person meetings at Texas School of the Arts.

Directors Present

Cheryl Bean, Leslie Scott, Michael Wellbaum, Myong Chong, Wes Poole (remote)

Directors Absent

Steven Jones

Directors who left before the meeting adjourned

Myong Chong

Ex Officio Members Present

Anika Perkins

Non Voting Members Present

Anika Perkins

Guests Present

Amber Ledbetter, Amy Prickett, Blake Anderson, Flor Cabrera, Jocelyn Greenman, Kiera Wallace, Krista Langford, Lacey Gaymon, Penny Clay, Stu Madison, Torie Skinner, Wesley Esparragoza

I. Opening Items

A.

Call the Meeting to Order

Cheryl Bean called a meeting of the board of directors of Texas Center for Arts + Academics to order on Monday Oct 27, 2025 at 6:06 PM.

B.

Record Attendance and Guests

II. Public Comments

A.

Public Comments

Four public comments were made:

1. Amy Cowger

2. Tricia Baumann

3. Cheyenne Goss

4. Stephanie Ballew

III. Student/Staff Recognition

A.

TeSA Recognition

Ms. Wallace recognized students:

  • Finn Gray - for outstanding dedication, leadership, and pride in representing TeSA as an Ambassador
  • L'Nyia Gutierrez - for responsibility, hard work, dedication, and kindness
  • Hevin Jordan - for genuine kindness, quiet leadership, and willingness to help others even when no one is watching

B.

FWAFA Recognition

Ms. Ledbetter recognized Teachers of the Month:

  • September 2025
    • Dr. Kevin Polman
    • Nancy Kirby
  • October 2025
    • Kaity Marcos
    • Rebecca Magnus

C.

TCA+A Recognition

Dr. Perkins recognized the schools' principals for National Principal Appreciation  Month:

  • Kiera Wallace - TeSA Principal
  • Amber Ledbetter - FWAFA Principal 

IV. Consent Agenda

A.

Approve September 22, 2025 Meeting Minutes

Leslie Scott made a motion to approve the minutes from TCA+A Board Meeting on 09-22-25.
Myong Chong seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Steven Jones
Absent
Leslie Scott
Aye
Michael Wellbaum
Aye
Myong Chong
Aye
Wes Poole
Aye
Cheryl Bean
Aye

B.

Finance Statements

Leslie Scott made a motion to approve September 2025 Finance Statements.
Myong Chong seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Leslie Scott
Aye
Myong Chong
Aye
Wes Poole
Aye
Michael Wellbaum
Aye
Cheryl Bean
Aye
Steven Jones
Absent

V. Closed Session

A.

Convene to Closed Session

  • Closed Open Session at 6:33pm
  • Convened in Closed Session at 6:33pm

B.

Reconvene to Open Session

  • Closed Closed Session at 7:56pm
  • Reconvened Open Session at 8:00pm

C.

Action Item

  • No action was taken

VI. Academics

A.

FWAFA Bilingual/ESL Waiver

Leslie Scott made a motion to approve the FWAFA Bilingual/ESL Waiver.
Michael Wellbaum seconded the motion.
  • Ms. Ledbetter presented the report regarding the need of the waiver
The board VOTED unanimously to approve the motion.
Roll Call
Michael Wellbaum
Aye
Leslie Scott
Aye
Steven Jones
Absent
Wes Poole
Aye
Cheryl Bean
Aye
Myong Chong
Aye

B.

TeSA Bilingual/ESL Waiver

Michael Wellbaum made a motion to approve the TeSA Bilingual/ESL Waiver.
Leslie Scott seconded the motion.
  • Ms. Wallace presented the report regarding the need of the waiver
The board VOTED unanimously to approve the motion.
Roll Call
Cheryl Bean
Aye
Leslie Scott
Aye
Michael Wellbaum
Aye
Steven Jones
Absent
Wes Poole
Aye
Myong Chong
Aye

C.

PG-4.213 Instructional Requirements & Prohibitions

Michael Wellbaum made a motion to approve the PG-4.213 Instructional Requirements & Prohibitions Policy.
Myong Chong seconded the motion.
  • Dr. Perkins read the entire policy outloud
The board VOTED unanimously to approve the motion.
Roll Call
Wes Poole
Aye
Michael Wellbaum
Aye
Cheryl Bean
Aye
Myong Chong
Aye
Leslie Scott
Aye
Steven Jones
Absent

D.

TeSA Resolution for Closure

Michael Wellbaum made a motion to approve the TeSA Resolution for Closure.
Leslie Scott seconded the motion.
  • Dr. Perkins read the resolution out loud
The board VOTED unanimously to approve the motion.
Roll Call
Wes Poole
Aye
Steven Jones
Absent
Myong Chong
Aye
Leslie Scott
Aye
Michael Wellbaum
Aye
Cheryl Bean
Aye

E.

FWAFA Resolution for Expansion Admendment

Leslie Scott made a motion to approve the FWAFA Resolution for Expansion Amendment.
Michael Wellbaum seconded the motion.
  • Dr. Perkins read the resolution out loud
The board VOTED unanimously to approve the motion.
Roll Call
Wes Poole
Aye
Michael Wellbaum
Aye
Steven Jones
Absent
Leslie Scott
Aye
Cheryl Bean
Aye
Myong Chong
Aye

VII. Finance

A.

PG-5.001 Authority Over Fiscal Matters

Leslie Scott made a motion to approve the PG-5.001 Authority Over Fiscal Matters Policy.
Wes Poole seconded the motion.
  • Mrs. Greenman presented the policy's purpose and any potential edits
The board VOTED unanimously to approve the motion.
Roll Call
Steven Jones
Absent
Wes Poole
Aye
Leslie Scott
Aye
Michael Wellbaum
Aye
Cheryl Bean
Aye
Myong Chong
Aye

B.

PG-5.002 Code of Ethics and Fiscal Stewardship

Wes Poole made a motion to approve the PG-5.002 Code of Ethics and Fiscal Stewardship Policy.
Michael Wellbaum seconded the motion.
  • Mrs. Greenman presented the policy's purpose and any potential edits
The board VOTED unanimously to approve the motion.
Roll Call
Steven Jones
Absent
Wes Poole
Aye
Myong Chong
Aye
Michael Wellbaum
Aye
Leslie Scott
Aye
Cheryl Bean
Aye

C.

PG-5.101 Fiscal Compliance Monitoring

Myong Chong made a motion to approve the PG-5.101 Fiscal Compliance Monitoring Policy.
Leslie Scott seconded the motion.
  • Mrs. Greenman presented the policy's purpose and any potential edits
The board VOTED unanimously to approve the motion.
Roll Call
Cheryl Bean
Aye
Steven Jones
Absent
Myong Chong
Aye
Leslie Scott
Aye
Michael Wellbaum
Aye
Wes Poole
Aye

D.

PG-5.102 Financial Management System

Wes Poole made a motion to approve the PG-5.102 Financial Management System Policy.
Leslie Scott seconded the motion.
  • Mrs. Greenman presented the policy's purpose and any potential edits
The board VOTED unanimously to approve the motion.
Roll Call
Wes Poole
Aye
Cheryl Bean
Aye
Leslie Scott
Aye
Michael Wellbaum
Aye
Steven Jones
Absent
Myong Chong
Aye

E.

PG-5.110 Accounts Payable

Michael Wellbaum made a motion to table the PG-5.110 Accounts Payable Policy until the November 17, 2025 meeting.
Leslie Scott seconded the motion.
  • Mrs. Greenman presented the policy's purpose and any potential edits
  • Mr. Wellbaum had questions regarding policy around invoice amounts approved by the Board
The board VOTED unanimously to approve the motion.
Roll Call
Cheryl Bean
Aye
Leslie Scott
Aye
Myong Chong
Aye
Steven Jones
Absent
Wes Poole
Aye
Michael Wellbaum
Aye

F.

PG-5.130 Travel

Michael Wellbaum made a motion to approve the PG-5.130 Travel Policy.
Wes Poole seconded the motion.
  • Mrs. Greenman presented the policy's purpose and any potential edits
The board VOTED unanimously to approve the motion.
Roll Call
Steven Jones
Absent
Cheryl Bean
Aye
Leslie Scott
Aye
Michael Wellbaum
Aye
Myong Chong
Aye
Wes Poole
Aye

G.

PG-5.190 Financial Reporting

Leslie Scott made a motion to approve the PG-5.190 Financial Reporting Policy.
Michael Wellbaum seconded the motion.
  • Mrs. Greenman presented the policy's purpose and any potential edits
The board VOTED unanimously to approve the motion.
Roll Call
Leslie Scott
Aye
Myong Chong
Aye
Michael Wellbaum
Aye
Wes Poole
Aye
Cheryl Bean
Aye
Steven Jones
Absent

H.

PG-5.210 Cash Management

Leslie Scott made a motion to approve the PG-5.210 Cash Management Policy.
Michael Wellbaum seconded the motion.
  • Mrs. Greenman presented the policy's purpose and any potential edits
The board VOTED unanimously to approve the motion.
Roll Call
Leslie Scott
Aye
Wes Poole
Aye
Michael Wellbaum
Aye
Myong Chong
Aye
Steven Jones
Absent
Cheryl Bean
Aye

I.

PG-5.290 Fundraising

Leslie Scott made a motion to approve the PG-5.290 Fundraising Policy with the additional edit recommendations by Wes Poole.
Michael Wellbaum seconded the motion.
  • Mrs. Greenman presented the policy's purpose and any potential edits
  • Mr. Poole presented recommendations he'd like to see added to the policy before approval
The board VOTED unanimously to approve the motion.
Roll Call
Steven Jones
Absent
Wes Poole
Aye
Michael Wellbaum
Aye
Myong Chong
Aye
Leslie Scott
Aye
Cheryl Bean
Aye

J.

PG-5.410 Payroll Advances

Leslie Scott made a motion to approve the PG-5.410 Payroll Advances Policy.
Myong Chong seconded the motion.
  • Mrs. Greenman presented the policy's purpose and any potential edits
The board VOTED unanimously to approve the motion.
Roll Call
Myong Chong
Aye
Leslie Scott
Aye
Wes Poole
Aye
Cheryl Bean
Aye
Michael Wellbaum
Aye
Steven Jones
Absent

K.

PG-5.910 Internal Audits

Leslie Scott made a motion to approve the PG-5.910 Internal Audits Policy with the additional edit recommendations by Wes Poole.
Michael Wellbaum seconded the motion.
  • Mrs. Greenman presented the policy's purpose and any potential edits
  • Mr. Poole presented recommendations he'd like to see added to the policy before approval
The board VOTED unanimously to approve the motion.
Roll Call
Leslie Scott
Aye
Cheryl Bean
Aye
Myong Chong
Aye
Steven Jones
Absent
Michael Wellbaum
Aye
Wes Poole
Aye

VIII. Governance

A.

Proposed Board of Directors Member

Michael Wellbaum made a motion to approve proposed Board Member, John Bolser.
Myong Chong seconded the motion.
The board VOTED unanimously to approve the motion.
Roll Call
Michael Wellbaum
Aye
Cheryl Bean
Aye
Leslie Scott
Aye
Steven Jones
Absent
Wes Poole
Aye
Myong Chong
Aye
Myong Chong left at 8:47 PM.

IX. CEO Report

A.

Updates

Dr. Perkins reported:

  • Fall Choral Showcase & Fine Arts Showcase
    • Acknowledged Director of Fine Arts Operations, Dr. Amy Prickett and Executive Director of Admission & Community Outreach, Krista Langford
      • Combined Choir Showcase, including all FWAFA Choirs - TBC, SGT, Academy Singers, and CCT
      • Fine Arts Showcase, including fine arts areas Dance, Theatre, Choir, and Art
  • TBC- United Way Dallas 100th Anniversary Celebration 
    • 11/15/2025 performing 
  • FWAFA School Day Performance
    • 11/14/2025 Newsies for schools in Fort Worth and Crowley as well as a few private schools
  • FWAFA Imagination Fort Worth Art Winners
    • 7 Middle School Winners
    • 3 High School Winners with one student winning twice

X. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:51 PM.

Respectfully Submitted,
Cheryl Bean

B.

CERTIFICATE AS TO POSTING OR GIVING OF NOTICE

Documents used during the meeting
  • Cash Analysis Board - SEPT 2025.pdf
  • TeSA SEPT 2025 INCOME STMT.pdf
  • FWAFA SEPT 2025 INCOME STMT.pdf
  • TCA+A SEPT 2025 INCOME STMT.pdf
  • FWAFA ESL Waiver DRAFT 2025-2026.pdf
  • TeSA ESL Waiver DRAFT 2025-2026.pdf
  • PG-4.213 Instructional Requirements and Prohibitions 2025 10 27.pdf
  • TeSA Resolution Closure.pdf
  • FWAFA Resolution Expansion Amendment.pdf
  • PG-5.001 Authority Over Fiscal Matters 2025 10 27.pdf
  • PG-5.002 Code of Ethics and Fiscal Stewardship 2025 10 27.pdf
  • PG-5.101 Fiscal Compliance Monitoring 2025 10 27.pdf
  • PG-5.102 Financial Management System 2025 10 27.pdf
  • PG-5.110 Accounts Payable 2025 10 27.pdf
  • PG-5.130 Travel 2025 10 27.pdf
  • PG-5.190 Financial Reporting 2025 10 27.pdf
  • PG-5.210 Cash Management 2025 10 27.pdf
  • PG-5.290 Fundraising 2025 10 27.pdf
  • PG-5.410 Payroll Advances 2025 10 27.pdf
  • PG-5.910 Internal Audits 2025 10 27.pdf
  • John_Bolser_Resume_Redacted.pdf
  • TCA+A BOD_App_Candidate Form_Redacted.pdf