Texas Center for Arts + Academics

TCA+A Board Meeting - Audit Presentation

Date and Time

Tuesday January 12, 2021 at 6:00 PM CST

Location

  • Join Zoom Meeting: https://us02web.zoom.us/j/85814256750
  • Meeting ID: 858 1425 6750
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    • +13462487799,,85814256750# US (Houston)
    • +12532158782,,85814256750# US (Tacoma)
Video/Audio Conferencing NoticePursuant to Governor Abbott’s Temporary Suspension of Open Meetings Laws issued on March 16, 2020, the January 12, 2021 TCAA Board Meeting - Audit Presentation will be conducted via video conference on the Zoom Video Conference platform, which will be audible to the Board and public and allow for two-way communication. The Board Chair, presiding officer, or trustees will not be physically present at one location, but a quorum will be required for the meeting on the video conference or phone.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Penny Clay
  B. Call the Meeting to Order   Melissa Goodroe
II. Public Comments 6:00 PM
  A. Public Comments FYI Melissa Goodroe 15 m
   
Due to the use of telephonic or videoconference meetings in response to the Coronavirus (COVID-19) and in accordance with those suspended rules, to submit Public Comments or Agenda Item questions go to:
  • Any Public Comments or Agenda Item questions should be submitted prior to 1:00 PM on the day of a Board Meeting.
  • When you enter the meeting, your audio and video will be muted automatically.
  • When I call your name, the Board Liaison will unmute your audio and video. Please check on your side to make sure you are unmuted for audio and video as well at that time.
  • You will have 3 minutes and your audio and video will be muted at the end of three minutes.
  • No presentation shall exceed three minutes.
 
III. Finance 6:15 PM
  A. Presentation of FY2020 Audit Vote Ted Neeb, CPA 45 m
   
  • Ted Neeb from Freemon, Shapard, & Story will present the audit for Board's approval.
  • Once approved, the audit will be submitted to TEA.
 
IV. Consent Agenda 7:00 PM
  A. Minutes Approve Minutes Melissa Goodroe 1 m
   
  • Approve December 7, 2020 meeting minutes.
  • Approve November 2020 Financials
 
    Approve minutes for TCA+A Session of the Board on December 7, 2020  
V. Academics 7:01 PM
  A. HB3 Goals FYI Nancy Vaughan 5 m
  B. Graduation Date Change Vote Paul Gravley 5 m
   
  • Moving FWAFA's indoor commencement ceremony from May 28, 2021 to May 29, 2021 as an outdoor ceremony
 
VI. CEO Update 7:11 PM
  A. World Choir Games FYI Paul Gravley 5 m
   
  • Korea June 29-July 19, 2022
    • Texas Boys Choir and Singing Girls of Texas
 
  B. Enrollment and Auditions FYI Paul Gravley 5 m
VII. Resource Development 7:21 PM
  A. Resource Development FYI Leslie Scott 5 m
   
  • Gala April 9, 2021 update
 
VIII. Closed Session 7:26 PM
  A. Level IV Parent Grievance Hearing FYI Melissa Goodroe 60 m
   
Grievance Hearing will be held in CLOSED SESSION pursuant to:
A. Texas Government Code Section 551.071, to consult with school’s attorney, in person or by phone, on a matter in which the duty of the attorney to the school under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code.
B. Texas Government Code Section 551.074, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or to hear a complaint or a charge against an officer or employee.
C. Texas Government Code Section 551.0821 - For the purpose of deliberating in a matter regarding a public school student if personally identifiable information about the student will necessarily be revealed by the deliberation.

Action on grievance, if any, will be taken in OPEN SESSION following the hearing in closed session.   
 
 
IX. Open Session
X. Action 8:26 PM
  A. Consider Level IV Parent Grievance Vote Melissa Goodroe 5 m
  B. Consider Board Resolution to Extend Emergency Paid Sick Leave related to COVID-19 Vote Melissa Goodroe 5 m
XI. Closing Items 8:36 PM
  A. Adjourn Meeting FYI Melissa Goodroe 1 m
   
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If, during the course of the meeting covered by this Notice, the Board should determine that a closed meeting of the Board should be held or is required in relation to any item included in this notice, then such closed meeting as authorized by Government Code:

Section 551.071 - For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law.

Section 551.072 - For the purpose of discussing the purchase, sale, exchange, lease or value of real property.

Section 551.073 - For the purpose of negotiating contracts for prospective gifts or donations

Section 551.074 - For the purpose of considering the appointment, employment, evaluation, reassignment of duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.

Section 551.076 - To consider the deployment, or specific occasions for implementation, of security personnel and devices.

Section 551.082 - For the purpose of considering discipline of a public school child or children.

Section 551.083 - For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by Section 13.901 of the Texas Education Code.

Section 551.084 - For the purpose of excluding a witness or witnesses from a hearing during examination of another witness.

Should any final action, final decision or final vote be required in the opinion of the Board with regard to any matter considered in such closed meeting, then such final action, final decision or final vote shall be at either:

1. the open meeting covered by this notice upon the reconvening of this public meeting, or
2. at a subsequent public meeting of the Board upon notice thereof, as the Board shall determine.
 
  B. CERTIFICATE AS TO POSTING OR GIVING OF NOTICE FYI Melissa Goodroe
   
On or before January 9, 2021, by 6:00 pm., this notice was posted online and is readily accessible to the general public at all times for 72 hours preceding the scheduled time of the meeting.

Submitted by: Melissa Goodroe, Chairman, Board of Directors, Texas Center for Arts + Academics