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Texas Center for Arts + Academics

Special Session of the Board

Date and Time

Tuesday April 28, 2020 at 6:00 PM CDT

Location

Join Zoom Meeting: https://zoom.us/j/99845751037
 
Meeting ID: 998 4575 1037
 
One tap mobile:
+13462487799,,99845751037# US (Houston)
+16699006833,,99845751037# US (San Jose)
Video/Audio Conferencing Notice: Pursuant to Governor Abbott’s Temporary Suspension of Open Meetings Laws issued on March 16, 2020, the April 28, 2020 TCAA Emergency Meeting of the Board will be conducted via video conference on the Zoom Video Conference platform, which will be audible to the Board and public and allow for two-way communication. The Board Chair, presiding officer, or trustees will not be physically present at one location, but a quorum will be required for the meeting on the video conference or phone.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Penny Clay
  B. Call the Meeting to Order   Melissa Goodroe 1 m
II. Public Comments 6:01 PM
  A. Public Comments FYI Melissa Goodroe 15 m
   
Due to the use of telephonic or videoconference meetings in response to the Coronavirus (COVID-19) and in accordance with those suspended rules, to submit Public Comments or Agenda Item questions go to:
  • Any Public Comments or Agenda Item questions should be submitted prior to 1:00 PM on the day of a Board Meeting.
  • Public Comments submitted via this form will be distributed to the Board of Trustees for consideration.
  • The Board Liaison will read the comments into record during the Public Comments item for the board’s consideration.
  • The Board Liaison will stop reading at three minutes. No presentation shall exceed three minutes.
  
III. Consent Agenda 6:16 PM
  A. Approve January 14, 2020 Minutes Approve Minutes Melissa Goodroe 1 m
     
  B. Approve February 25, 2020 Minutes Approve Minutes Melissa Goodroe 1 m
     
  C. Approve March 26, 2020 Minutes Approve Minutes Melissa Goodroe 1 m
     
  D. Approve Finance Statements Vote Melissa Goodroe 1 m
   
  • December 2019
  • January 2020
  • February 2020
  • March 2020
  
IV. Parent Club Updates 6:20 PM
  A. FWAFA PTSO FYI Ashley Clingenpeel 3 m
  B. TeSA PTO FYI Dan Elliott 3 m
  C. TBC Parent Club FYI 3 m
V. Financials 6:29 PM
  A. FY21 Audit Engagement Letter Vote Janelle Grau 2 m
   
  • Freemon, Shapard, & Story, CPA
  
  B. FY20 Budget Amendments Vote Janelle Grau 10 m
   
  • FWAFA
  • TeSA
  • TCAA 
  
VI. Academics 6:41 PM
  A. ESC Region 11 FY21 Contracts Vote Natalie Texada 5 m
   
  • TeSA's ESC Region 11 Contract
  • FWAFA's ESC Region 11 Contract
  
VII. Board Committee Updates 6:46 PM
  A. Team Impact: Conservatories and Community FYI Mary A. Zimmerman 3 m
  B. Team Impact: Academies FYI Michael Wellbaum 3 m
  C. Resource Development FYI Leslie Scott 3 m
VIII. Closing Items 6:55 PM
  A. Adjourn Meeting FYI Melissa Goodroe 1 m
   
If, during the course of the meeting covered by this Notice, the Board should determine that a closed meeting of the Board should be held or is required in relation to any item included in this notice, then such closed meeting as authorized by Government Code:

Section 551.071 - For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law.

Section 551.072 - For the purpose of discussing the purchase, sale, exchange, lease or value of real property.

Section 551.073 - For the purpose of negotiating contracts for prospective gifts or donations

Section 551.074 - For the purpose of considering the appointment, employment, evaluation, reassignment of duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.

Section 551.076 - To consider the deployment, or specific occasions for implementation, of security personnel and devices.

Section 551.082 - For the purpose of considering discipline of a public school child or children.

Section 551.083 - For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by Section 13.901 of the Texas Education Code.

Section 551.084 - For the purpose of excluding a witness or witnesses from a hearing during examination of another witness.

Should any final action, final decision or final vote be required in the opinion of the Board with regard to any matter considered in such closed meeting, then such final action, final decision or final vote shall be at either:

1. the open meeting covered by this notice upon the reconvening of this public meeting, or
2. at a subsequent public meeting of the Board upon notice thereof, as the Board shall determine.

 
  
  B. CERTIFICATE AS TO POSTING OR GIVING OF NOTICE FYI Melissa Goodroe
   
On or before April 25, 2020, by 6:00 pm., this notice was posted online.

Submitted by: Melissa Goodroe, Chairman, Board of Directors, Texas Center for Arts + Academics