Reviewed the two modular schemes and talked pros/cons for feedback, but not able to make any recommendations until costing is provided on 8/21/23.

Modulars Placed Around Field - more desirable plan from committee feedback

Pros: Keep parking lot to use for carpool and parking, from a permitting perspective better to plan on this option as worst-case for land disturbance, etc.; pockets of land for play areas between modulars

Cons: No shelter from elements walking on sidewalk to get to modulars, but can be added in a future phase

Modular Placed on Parking Lot/Connected w/ Covered Walkways

Pros: More weather-friendly, with short distances between modulars if raining; preserves more field space for future use

Cons: Removes a parking lot for usage which was a BIG con

Reviewed the recommended traffic patterns going into and leaving the new campus from the traffic study.

• Discussed preserving right turns only from and onto major roads
• Discussed option to widen Azalea to allow for a left turn lane into the parking lot
• Need to better understand how many cars can queue within the lots to see if overflow will really occur on Azalea and N. Druid (turning right into lot)
• If there are serious issues, consider traffic cop as a solution (hard to tell if this is needed until we start to go through the motions)

Briefly looked at the initial carpool queueing, but did not want to talk through in detail since the primary lot is under redesign by the church.

Likely will need 2-3 drop-off points to cover K in Family Life Center, 1-2 in Milligan Hall, and 3-5 in modulars.

Waiting on lease-to-own quotes to be able to do financial modeling vs. lease option.

Discussed potential pricing for hub and campus shuttle ridership - may be willingness to pay more than a nominal amount for the hub service. Chatira Giles volunteered to be a sounding board for pricing. If a sliding scale is available based on financial need, there is flexibility to price more aggressively if needed to make buses viable.

Discussed potentially using carpool apps to help families with arranging carpools easier to help lessen the congestion. Jen Parker volunteered to look into this as well as ways to manage rider accountability for buses.

David Hunt volunteered to assist with engaging Finance committee with financial modeling for the bus options.

Jabari reviewed the hub options to date and provided an update on status and next steps. 

Agreed we should target no later than November 2023 to bring transportation to a board vote in order to start procurement of buses and get the word out about the availability of transportation before the next round of lottery/prospective family visits in Jan/Feb 2024.

Ideally, we would offer transportation starting in Aug 2024 for the start of the school year to get everyone accustomed to using the buses and trained on how it all works BEFORE moving to the new campus in Jan 2025.

Lois presented the list of UC needs for space once grades 4-5 move out.

Lois will start working on carving out the various spaces using rough sketches, but will likely need to have professional CAD drawings done at some point to be able to do any real renovations.

Notified committee that our legal team advised us that committee meetings should be in-person per the Open Meetings state law.

The board leadership are working through options to continue making committee meetings accessible.