Vision, Mission and Core Values were read by Board members.

There were no public comments.

The agenda and minutes were approved by consent without objection.

The following PTCC updates were provided:

New PTCC PAC leads

• Kierra Martinez, FUNDPAC
• Anya Parkes and Rina Kesler, GAPPAC

Scholastic - Book Fair Order Arrived

• Books (teacher wishlists) arrived for both LC and UC and have been delivered. Nearly $11,000 in books are now in our classrooms.

Wonderful Wednesday & Stock the Lounge

• Lunar New Year: little Bamboo plants!
• February: Valentine’s Treats
• March: Lunch during Professional Day on March 10th

Spirit Wear

• Store will reopen: March 1-15
• Pop-Up Sales (Middle School concerts, Heritage celebrations, etc.)

PTCC Auction

• Scheduled for April 15th
• Auction committee meets regularly: teacher treasures, classroom art projects, contacting business donations, fund-a-project

“Volunteer of the Month” Carpool Flag

• We began honoring two volunteers a month, who get to use a carpool flag to skip the line!

Black History Month (Feb)

• Volunteers collaborated with the school.
• PTCC provided Financial Support

Exceptional Children’s Week (March 6 -10)

• PTCC Speaker Series, March 6th, on Executive Functioning
• Books for classrooms ordered and delivered
• Currently encouraging parents to send posters to the school and to participate in annual contest
• PTCC coordinated and financially supported 3 training sessions for Professional Development Day on March 10th.

Coming up later this spring

• Spirit Night at the Hawks Game (March 25)
• Earth Day/Science Night combo (April 22)

Volunteers Needed: HUGE NEED

• Get your 10 hours per family! Make sure to log your hours!

Lorena provided the following updates:

Role of Board in Review of Budget

• Fiscal oversight is our legal responsibility. All board members responsible. 
• Areas of focus, things board members should be thinking about: 
  • Does budget meet priorities? Have we allocated funds in the correct places?
  • How confident are we in projections? (estimates on revenue vs expenses)
  • What are potential vulnerabilities or risks?
  • What are our projected cash reserves? Requires 45 days, 6-9 months ideal
  • What is the relationship between projected enrollment and revenue?

Budget Season Timeline

• February: Prepare for FY24 Budget Season
• March: Review FY23 budget or past budgets. Review monthly finance committee documents. Share any budget priorities, questions, or concerns with Treasurer. Ensure all information is given to Treasurer/CFO to craft the budget. 
• April: Draft budget presented to Board. Bring oversight questions to meeting.
• May: Treasurer/Finance Committee holds two public meetings for public comment and review of annual budget
• June: Vote on FY23 Budget

Treasury Ladder

• WHAT? It is a safe way to earn interest on our excess cash. Cash will be invested in Treasury bills. Treasury bills are short-term investments guaranteed by the Federal Reserve that pay interest
• HOW? We will invest $2mm in 30-day bills, and $500,000 each in 3mo, 6mo, 9mo, and 12mo bills
• COST? $35 per year fee for the entire ladder. No other explicit costs, although a small bank fee is included in the overall quoted yield. This fee is generally about 10 basis points (one tenth of one per cent)
• WHY? Rates have moved up recently and we should be able to earn between 2% and 4% on this excess cash. 2% of $4mm = $80,000 (ballpark estimate)
• NEXT? Once board approves CFO will connect with bank to get process started.

Drew provided the following updates:

• Drafted contract. Key takeaways: 
  • Language similar to one last year, working out details over use of federal funds, proposed funding per pupil amount. Anticipate 5-year renewal.
• Accountability Requirements
  • Academic Standards - increase CCRPI score each year until reach 100
    • First look - increase CCRPI 
    • Second look - CCRPI higher than comparison
  • School Climate - 4 stars or more
  • Financials - audit, no defaults, metrics
  • Governance - open records, trainings, diversity, evaluation, standards
  • Legal - avoid legal difficulty

Leigh provided the following updates:

• Built repository of crisis communications 
  • Messages are ready to be deployed for natural disasters, death of student/staff, lockdown, etc. 
• Created new exit survey (and accompanying email) 
  • Registrar sends survey to families that withdraw from GLOBE, so we can gather actionable insights about what’s working and not
  • 6 respondents to date, all report they would recommend GLOBE 
• Updated brand guidelines with additional font and logos
• Updated communications flow chart 
  • Added gatekeeper for operational questions
• Student experience content
  • Increasing multimedia content on social media (e.g., Black History, Community Circle, student work) 
  • Soliciting and sharing perspectives on academics/student support from coaches
• End-of-year surveys
  • Separate parent and staff surveys to be deployed May 1
  • Drafted questions, reviewing in committee with aim to finalize by end of March
• Streamlining financial asks
  • Working on way to communicate all financial asks (Board, PTCC) at start of year
  • This will be designed to help parents understand different needs — and will allow them to give all their donations at once, if desired

 Annual report 

• Collecting samples from other institutions to inform outline
• Will tell the GLOBE story at a high level, reinforcing mission and vision and highlighting key successes from the past year
• Will reach out to individual committee leads for content contributions this spring 

Next committee meeting is scheduled for March 9, 2023 at 9:30 a.m.

Michelle provided an update on fundraising goals, which was included in the agenda packet. 

Drew provided the following update:

• Reminder to meet your 9 (more than 1 year of service) or 15 (first year of service)
• Part of our charter contract requires it
• Need to schedule 1 whole-board governance training session 

Motion made by Drew to move to executive session to discuss a real estate matter. Motion seconded by Jabari. Motion approved by all present. Moved to executive session at 8:31 p.m. Motion to leave executive session made by Drew. Motion seconded by Lillian. Motion approved by all present. Returned from executive session and meeting called back to order at 9:02 p.m.

The next scheduled meeting is set for April 24, 2023 at 7 p.m.