The agenda and minutes were approved by consent without objection

Catrice Barrett stated that her son received a bad grade, despite the fact that there was an attempt to remediate the situation. Mrs. Barrett noted that, in spite of her attempts to resolve the issue, she had not successfully done so. She expressed her desire to receive follow-up communication regarding this situation from either Christi or Drew.

The agenda and minutes were approved by consent without objection.

An update was given on the following PTCC items:

Recent Past Events

The GLOBE PTCC Staff Gift Fund

• Thanks to generous donations from families, PTCC was able to collect apprx $15,000 in donations to the Staff Gift Fund.
• Every staff member received $100 before winter break

Lost and Found

• New set up for Lost and Found was installed at LC. 
• Grateful for parent volunteers who set that up and those who return items

Lunar New Year celebrations

• PTCC provides financial support

Spirit Night

• Last one: Panda Express- 1/25/23
• March one: Hawks Basketball game 3/25/23. Tickets sell out so purchase soon! See the school’s Wedn. newsletter for more info.

Upcoming Events 

“Volunteer of the Month” Carpool Flag

• Starting in February, we’ll be honoring two volunteers each month who will get to use a carpool flag to skip the line!

Black History Month (Feb)

• Volunteers are collaborating with the school on festivities (door decorating, performances, etc.)
• PTCC purchased books for classroom use (mystery readers for LC)
• Watch newsletter for more info.

Coming up later this spring:

• Exceptional Children’s Week (March 6-10)
• Spirit Night at the Hawks Game (March 25)
• Earth Day/Science Night combo (April 22)
• Auction fundraiser (April)

Ongoing Events

Used Uniform Donation Days

• Donate Used Uniforms the First Friday of the Month. 7:30-8 am. LC & UC

Coffee Talks

• PTCC supports the school’s “Coffee Talks” by providing the coffee. 
• Last one of the year is tomorrow. Thanks to all volunteers who helped!  

Wonderful Wednesday & Stock the Lounge

• PTCC provides staff with a treat monthly on a “Wonderful Wednesday”
• January: bagels and fruit; February: Lunar New Year treat

Spirit Wear

• PTCC hosting more pop-up sales 
  • Middle School concerts, Lunar New Year celebrations, etc.

PTCC Royalty Program

• PTCC passed out “While you Wait...” flyers with info about Royalty Program at LNY celebrations, also posted “While you Wait…” flyers 

Volunteers Needed: HUGE NEED

• Get your 10 hours per family! 
• Make sure to log your hours.
• We still have one opening for Global Awareness PAC lead
• We also need volunteers to be:
  • Spirit Night Coordinator
  • Lost and Found Organizers
  • Spirit Wear Set Up and Pop Up Sales
  • Auction Planning Crew 
  • Exceptional Children’s Week committee
  • Field Day lead

For upcoming event needs, please carefully review newsletter, FB page, and please support our efforts

The HOS presentations were included in the agenda packet. 

The following committee updates were provided by Catherine:

GA Milestones Data

• Annual measure of student achievement conducted in Spring 2018, 2019, 2022 (Missed two years due to Covid). Grades 3-8
• CCRPI Key Measures (scored 0-100)
  • Content Mastery: at grade level in English language arts, mathematics, science, and social studies.
  • Readiness: include literacy, student attendance, and beyond the core.
  • Progress: measures growth in language arts and math (no 2022)
  • Closing Gaps: Did subgroups make progress (no 2022)
  • CCRPI: Overall score for a school by GADOE (not avail 2022)
• Used 0-100 score instead of four groups, easier to interpret 
• Academic Committee will provide a report for June 2023 meeting with following: 
  • Explanation of current data, scores, and trends
  • Propose 2-3 goals for academic (English, math, target language achievement) and social/behavioral (e.g. culture, attendance) success. 
  • Identify key metrics needed for success - and track them over time in a standardized format
• Staff-led initiative under direction of ED

The following committee updates were given by Teri:

Board Composition

Proposal 

1. Add up to four new Board members in areas of need
2. One potential co-chair for Strategic Committee and Co-chair for Development (backfill) 
3. Two new Board members could be “at-large” (i.e. they don’t chair a committee but lend their expertise and assist any committee in need)
   1. Provides a breadth of experience for new Board members
   2. They could step into any Board chair role that becomes vacant
   3. Gives assistance to other Board committee chairs 
4. Fill vacancies in June every year (vote) 

Board Recruitment

Proposal

• Begin searching externally for interested Board members via non-profit job sites using ads or posting a job description:
• LinkedIn 
• Volunteer Match
• Idealist
• Work for Good
• Indeed
• Others: https://www.foundationlist.org/news/list-of-nonporift-job-boards-made-for-the-nonprofit-sector/

Board Accountability

Proposal: How do we hold ourselves accountable?   

1. Establish an evaluation committee that monitors board member performance 
2. Draft a grounds for removal clause that will be voted upon and included in bylaws 

Board Leadership Nomination

Proposal: Officers 

• Vote annually in June for all officer positions
• Officers can serve up to 3 years (needs to be changed in bylaws)

After an extended discussion, the voting items were tabled and will before the Board for final consideration during the February meeting.

The following committee updates were given by Leigh:

Reject Projects

• Built repository of crisis communications 
  • Messages are ready to be deployed for events like natural disaster, death of student/staff, lockdown, etc. 
  • Thank you to Paul Mooring for his leadership on this!
• Created new exit survey (and accompanying email) 
  • Registrar will send to families that withdraw from GLOBE
  • Survey is intended to help us form actionable insights about what’s working and not
• Updated brand guidelines with additional font and logos

In The Works

• End-of-year surveys
  • Separate parent and staff surveys to be deployed May 1
• Updated communications flow chart 
  • Will include gatekeeper for operational questions
  • Thanks to Simon Butler for his design work on this (and so many other things)! 
• Streamlining financial asks
  • Working on way to communicate all financial asks (Board and PTCC) at start of year
  • This will be designed to help parents understand different needs — and will allow them to give all their donations at once, if desired

On The Horizon

• Annual Report 
  • Collecting samples from other institutions to inform outline
  • Will tell the GLOBE story at a high level, reinforcing mission and vision and highlighting key successes from the past year
  • Will reach out to individual committee leads for content contributions this spring 

Committee reports were included in the agenda packet.

Drew stated that there will be a final presentation to the state Department of Education prior to the charter renewal, which is scheduled for Friday, February 3rd from 1 p.m. until 2:30 p.m. Board member presence is strongly encouraged. 

Kimberly reported the following:

• Development of next 5-yr strategic plan (during SY 23-24, to cover 2024-2029)
• Proposed RPF ready to send out to potential education/non-profit consultancies and/or market research firms → for data gathering/analysis phase
  • Will share recommendation for lead proposal(s) to move forward with and request funding in Feb

Motion made by Drew to move to executive session to discuss a real estate matter. Motion seconded by Kimberly. Motion approved by all present. Moved to executive session at 9:35 p.m. Motion to leave executive session made by Drew. Motion seconded by Jabari. Motion approved by all present. Returned from executive session and meeting called back to order at 10:14 p.m.

The next scheduled meeting is set for February 27, 2023 at 7 p.m.