Hope Academy
Minutes
Hope Academy School Board Meeting
Date and Time
Tuesday December 12, 2017 at 7:30 AM
Location
8102 Clearvista Parkway - Martz Board Room
Mission: To provide a safe, sober, restorative and challenging high school experience for high school students recovering from substance use disorder.
Directors Present
A. Levander, A. Tomlin (remote), B. Elliott, C. Kenney, J. Finke, J. Gabe, J. Shopp, K. Turner, L. Mannweiler, R. Kelly, T. Brown
Directors Absent
G. Eckart, M. Manlove, P. Usher, U. Oruche
Guests Present
D. Edwards-Byerly, J. Stanich, L. Erickson, L. Gagyi, R. Gardner
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
A. Levander called a meeting of the board of directors of Hope Academy to order on Tuesday Dec 12, 2017 at 7:30 AM.
C.
Approve Minutes
L. Mannweiler made a motion to approve minutes Hope Academy Board Meeting on 10-24-17.
J. Finke seconded the motion.
The board VOTED unanimously to approve the motion.
II. Principal's Report
A.
Principal's Report
Linda Gagyi gave a brief Principal's report. Dr. Zielke will be retiring in April .
III. COO
A.
COO Report
Rachelle Gardner provide a COO Update. A schedule of the 2017-18 school year committee meetings was provided. Kevin Turner will be the Board liaison with the IUPUI Fellow who will begin a Fellowship at Hope Academy the second week of January. The Fellow's primary focus will be committee organization and Board policies.
IV. New Business
A.
Hope Academy 3 Year Strategic Plan
The Hope Academy Three Year Strategic Plan was discussed. Hope Academy is currently in the final year of the initial Three Year Sustainability Plan. Amy Levander and Leah Mannweiler met with the Fairbanks Executive Committee of the Board of Directors and continue to feel Fairbanks Board support for Hope Academy. However, the Fairbanks Board would like to see increased sustainability for Hope Academy, with the focus on increasing revenue and enrollment.
Hope Academy Committees are charged with reviewing Budget projections for reasonability of proposals. Committee are to review budget projections in January 2018 committee meeting and bring their recommendations to the February 2018 school board meeting for approval.
It was suggested to consider Focus Groups with families of current students to discuss/determine what led them to decide to attend Hope Academy.
Hope Academy Committees are charged with reviewing Budget projections for reasonability of proposals. Committee are to review budget projections in January 2018 committee meeting and bring their recommendations to the February 2018 school board meeting for approval.
It was suggested to consider Focus Groups with families of current students to discuss/determine what led them to decide to attend Hope Academy.
V. Standing Business
A.
Governance Committee Report
K. Turner made a motion to adopt the Charter of the Governance Committee of Hope Academy.
L. Mannweiler seconded the motion.
The board VOTED unanimously to approve the motion.
It was recommended to develop a Dashboard for committee reports to make the work more easily tracked and understood.
B.
Marketing Committee Report
L. Mannweiler made a motion to adopt the Charter of the Marketing Committee of Hope Academy.
T. Brown seconded the motion.
The board VOTED unanimously to approve the motion.
Jan Stanich announced that Hope Academy's website and social media is being updated, with redesign assistance from staff, students and parents. Marketing efforts focusing on the top 20-25 referral sources has begun. It was suggested that a parent be invited to serve as a non-Board member of this committee.
C.
Development Committee Report
J. Shopp made a motion to adopt the Charter of the Development Committee of Hope Academy.
R. Kelly seconded the motion.
The board VOTED unanimously to approve the motion.
It was noted that the Faces of Hope Award is under the purview of the Hope Academy Board Development Committee.
K. Turner made a motion to approve former State Senator Luke Kenley as the Faces of Hope Award designee for 2018.
K. Turner made a motion to approve former State Senator Luke Kenley as the Faces of Hope Award designee for 2018.
B. Elliott seconded the motion.
The board VOTED unanimously to approve the motion.D.
Academic and Recovery Excellence Committee Report
J. Gabe made a motion to adopt the Charter of the Academic and Recovery Excellence Committee of Hope Academy.
K. Turner seconded the motion.
The board VOTED unanimously to approve the motion.
It was recommended to add Don Stinson and Susan Adams to this committee. Implications of the recently adopted Graduation Pathway for Hope Academy students was discussed.
E.
Finance Committee
K. Turner made a motion to adopt the Charter of the Finance Committee of Hope Academy.
L. Mannweiler seconded the motion.
The board VOTED unanimously to approve the motion.
Janine Shopp noted that the financial reporting format is being revised. Enrollment and development strategies are being reviewed by the Finance Committee. Non-Board members will be recruited to serve on the Finance Committee.
F.
Accounts Payable Voucher Register/Monthly Financials
October A/P vouchers were signed.
VI. Closing Items
A.
Adjourn Meeting
It was requested to have a monthly Business Development Rep report to the Hope Academy School Board members.
L. Mannweiler made a motion to adjourn the meeting.
K. Turner seconded the motion.
The board VOTED to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:00 AM.
Respectfully Submitted,
D. Edwards-Byerly