Packet ready

Hope Academy

December Board Meeting

Date and Time

Tuesday December 14, 2021 at 7:30 AM EST

Location

Hope Academy
3919 Madison Ave
Indianapolis, IN 46227

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
   
By Roll Call
  B. Call the Meeting to Order
  C. Approve Minutes
    Approve minutes for October Board Meeting on October 26, 2021
II. Public Comment
  A. Open comment period
III. Special Presentation
  A. Open Door Law
   
Brandon Shirley - Krieg DeVault
IV. Finance
  A. Finance Committee Report
   
SY 2021-2022 Finance Committee Board Goal
  • By April 2022, the Board will approve a balanced and fiscally sound budget that aligns with school program needs for SY 2021-22
    • Tactic 1: Will create a contingency budget that takes into account days of cash on hand and enrollment.
    • Tactic 2: Will present over-arching goals for 2021-2022 school year to inform the new budget.
    • Tactic 3: Compare new budget projections to 5 year Proforma.
    • Tactic 4: Present Draft Budget to committee for feedback.
  • October Financials
  • Update on November Financials
  • Update on Open Enrollment with United Healthcare
  B. Goal Progress
   
Goal Tracker
  C. Collaboration/Concerns
V. Academic Excellence
  A. Principals Report
   
SY 2021-22     Academic Excellence/Recovery Management  Board Goal:
  •  Achieve at least 60% retention rate of eligible students by June 2022
    • Tactic 1: Individualized transitions meetings with 100% of student body in April and May of 2022.
    • Tactic 2: At least 50% of parents will participate in at least 5 parent workshop/activity each semester.
    • Tactic 3: At least 50% of students will participate in at least 10 GPS recovery activities each semester in the 2021-2022 school year and 5 activities in the summer.
    • Tactic 4:  Monitor and discuss all school specific goals and data bi monthly.
    • Tactic 5:  Monitor and discuss all non school specific goals and data bi-monthly.

 

  • Enrollment/Enroll Indy Update
  • Update on School Activities
  • Professional Development
  • Formative Assessments
  • Cross Curricular Activities 
  • Update on 2nd year Site Visit

 
  B. Goal Progress
   
Academic Dashboard
School Data Dashboard
Goal Tracker
  C. Collaboration/Concern
VI. Marketing Committee
  A. Marketing Report/Plan
   
SY 2020-21 Marketing Committee Board Goal: Marketing Committee Goal:  To achieve enrollment targets of 30 students in September of 2021 and 40 students in February of 2022.
  • Tactic 1: Increase referral sources though providing 3-5 educational opportunities throughout the school year (speaker series, principals retreat, open house, etc.)
  • Tactic 2: Engage and retain referral sources through tailored communications throughout the year (monthly e-news, educational events, personalized referral source letters and student updates)
  • Tactic 3: Grow awareness about Hope Academy through regular earned media opportunities (news media outlets, podcasts and cross promotional content on partner websites)
  • Tactic 4: Increase traffic to Hope Academy website through monthly organic content on Hope Academy’s blog (behind the scenes content, data and research, thought-leadership)
  B. Goal Progress
   
Goal Tracker
  C. Collaboration/Concerns
VII. Development Committee
  A. Development Committee Report
   
SY 2020-21 Development Committee Board Goal:
Development Committee Goal: Hope Academy will raise $450,000 by 2022.
  • Tactic 1: Have a retention rate of current donors of 35 %.
  • Tactic 2: Complete 4 Direct Mail pieces including an Annual Report
  • Tactic 3: Complete 2 Fundraising events
  • Tactic 4: Continue to renew current grants and look for new grant opportunities: Metric: see grant dashboard
  • Tactic 5: Identify 5 new donors and steward current list of donors through phone calls, newsletters, direct mail, etc.
    Speaker Series Update
    Rise and Shine Breakfast
    Direct Mail    
    Spring Event

 

 

 

    

 

 

 
  B. Goal Progress
   
Goal Tracker
  C. Collaboration/Concern
VIII. Governance Committee
  A. Governance Committee
   
SY 2021-22 Governance Committee Board Goal: To recruit a board with diverse skill sets that is consistent with our mission and assists in the sustainability of our school and also reflects the students and community that we serve.  
  • Tactic 1: Create a pool of board and committee candidates by asking each board member to provide at least one potential contact for board or committee service
    Metric:  At least 12 potential candidates for board/committee service identified by June 2022.
  • Tactic 2:  Connect with community and faith-based organizations that serve stakeholders who reflect the demographics of students served at Hope Academy in order to identify and cultivate potential board and committee members.  Metric:  At least 10% of Hope Academy committee members reflect the demographics of students served by the school.
  • Tactic 3: Conduct outreach activities with Hope alumni/parents of alumni to measure level of interest on participating in board committees.   Metric: Send a survey to alumni/parents from the last 5 years of data.                                                                                       

 

 

 
  B. Goal Tracking
   
Goal Tracker
  C. Legislative Update
   
Speaking with House and Senate Education Committee in early January
  D. Future Board Meeting Times
  E. Collaboration/Concern
IX. Executive Director Report
  A. IPS Innovation
  B. Simon Youth Foundation Update
  C. Parent Orientation Group
  D. Aspire Update
  E. UIndy - Space
  F. School Level Concern/Complaints
  G. Facilities Grant
X. Closing Items
  A. Adjourn Meeting