Final

Hope Academy

August Board Meeting

Date and Time

Tuesday August 24, 2021 at 7:30 AM EDT

Location

Rachelle Gardner is inviting you to a scheduled Zoom meeting.

Topic: August Board Meeting
Time: Aug 24, 2021 07:30 AM Eastern Time (US and Canada)

Join Zoom Meeting
https://zoom.us/j/92082451866?pwd=TU5uME5QeldKdytCa25mS21tdElrUT09

Meeting ID: 920 8245 1866
Passcode: zaCaT5

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
   
By Roll Call
  B. Call the Meeting to Order
  C. Approve Minutes
    Approve minutes for Board Meeting on June 29, 2021
  D. Welcome new board members/Highlight changes in committee leadership
II. Public Comment
  A. Open comment period
III. Assurances for 2021-2022
 
IDOL
Incident Communication
  A. IDOL
  B. Incident
  C. Conflict of Interest Form
IV. Finance
  A. Finance Committee Report
   
SY 2021-2022 Finance Committee Board Goal
  • By April 2022, the Board will approve a balanced and fiscally sound budget that aligns with school program needs for SY 2021-22
    • Tactic 1: Will create a contingency budget that takes into account days of cash on hand and enrollment.
    • Tactic 2: Will present over-arching goals for 2021-2022 school year to inform the new budget.
    • Tactic 3: Compare new budget projections to 5 year Proforma.
    • Tactic 4: Present Draft Budget to committee for feedback.
  • June and end of year Financials
  • Update on July Financials
  B. Goal Progress
   
Goal Tracker
  C. Collaboration/Concerns
V. Academic Excellence
  A. Principals Report
   
SY 2021-22     Academic Excellence/Recovery Management  Board Goal:
  •  Achieve at least 60% retention rate of eligible students by June 2022
    • Tactic 1: Individualized transitions meetings with 100% of student body in April and May of 2022.
    • Tactic 2: At least 50% of parents will participate in at least 5 parent workshop/activity each semester.
    • Tactic 3: At least 50% of students will participate in at least 10 GPS recovery activities each semester in the 2021-2022 school year and 5 activities in the summer.
    • Tactic 4:  Monitor and discuss all school specific goals and data bi monthly.
    • Tactic 5:  Monitor and discuss all non school specific goals and data bi-monthly.

 

  • Enrollment/Enroll Indy Update
  • Update on School Activities
  • Professional Development
  • Formative Assessments
  • Cross Curricular Activities 

 
  B. Goal Progress
   
Academic Dashboard
School Data Dashboard
Goal Tracker
  C. Collaboration/Concern
VI. Governance Committee
  A. Governance Committee
   
SY 2021-22 Governance Committee Board Goal: To recruit a board with diverse skill sets that is consistent with our mission and assists in the sustainability of our school and also reflects the students and community that we serve.  
  • Tactic 1: Create a pool of board and committee candidates by asking each board member to provide at least one potential contact for board or committee service
    Metric:  At least 12 potential candidates for board/committee service identified by June 2022.
  • Tactic 2:  Connect with community and faith-based organizations that serve stakeholders who reflect the demographics of students served at Hope Academy in order to identify and cultivate potential board and committee members.  Metric:  At least 10% of Hope Academy committee members reflect the demographics of students served by the school.
  • Tactic 3: Conduct outreach activities with Hope alumni/parents of alumni to measure level of interest on participating in board committees.   Metric: Send a survey to alumni/parents from the last 5 years of data.                                                                                       

 

 

 
  B. New Board Member
   
Marlon Llewellyn
  C. Goal Tracking
   
Goal Tracker
  D. Legislative Update
  E. Collaboration/Concern
VII. Development Committee
  A. Development Committee Report
   
SY 2020-21 Development Committee Board Goal:
Development Committee Goal: Hope Academy will raise $450,000 by 2022.
  • Tactic 1: Have a retention rate of current donors of 40 %.
  • Tactic 2: Complete 4 Direct Mail pieces including an Annual Report
  • Tactic 3: Complete 2 Fundraising events
  • Tactic 4: Continue to renew current grants and look for new grant opportunities: Metric: see grant dashboard
  • Tactic 5: Identify 5 new donors and steward current list of donors through phone calls, newsletters, direct mail, etc.
    Speaker Series Update
    Rise and Shine Breakfast

 

 

    

 

 

 
  B. Goal Progress
   
Dashboards
Goal Tracker
  C. Faces of Hope Award
   
Dr. Tim and Dr. Becky Kelly
VIII. Marketing Committee
  A. Marketing Report
   
SY 2020-21 Marketing Committee Board Goal: Marketing Committee Goal: To achieve enrollment targets of 30 students in September of 2021 and 40 students in February of 2022.
  •     Tactic 1: 
  •     Tactic 2: 
  •     Tactic 3: 
The goal has been set but the tactics are still being worked on.
  B. Goal Progress
   
Goal Tracker
  C. Collaboration/Concerns
IX. Executive Director Report
  A. IPS Innovation
  B. Simon Youth Foundation Update
  C. Parent Orientation Group
  D. Aspire Update
  E. School Level Concern/Complaints
  F. UIndy - Space
X. Closing Items
  A. Adjourn Meeting