Whatcom Intergenerational High School
Minutes
Board Meeting
Date and Time
Wednesday September 28, 2022 at 6:00 PM
Location
Hybrid meeting
Join in person at Whatcom Intergenerational High School located at 1 Bellis Fair Pkwy, Bellingham, WA 98226
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WIHS Board is inviting you to a scheduled Zoom meeting.
Topic: WIHS Board Meeting
Time: Jul 27, 2022 06:00 PM Pacific Time (US and Canada)
Every month on the Fourth Wed, until Dec 28, 2022, 6 occurrence(s)
Jul 27, 2022 06:00 PM
Aug 24, 2022 06:00 PM
Sep 28, 2022 06:00 PM
Oct 26, 2022 06:00 PM
Nov 23, 2022 06:00 PM
Dec 28, 2022 06:00 PM
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Meeting ID: 828 5404 8341
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Directors Present
C. Espina (remote), J. McGill, K. Lieberman (remote), N. Mughal-Barrows
Directors Absent
None
Directors who arrived after the meeting opened
N. Mughal-Barrows
Ex Officio Members Present
D. Walker (remote)
Non Voting Members Present
D. Walker (remote)
Guests Present
B. Luu (remote), C. Baron (remote), R. Rodriguez
I. Opening Items
A.
Call the Meeting to Order
B.
Land Acknowledgement
C.
WIHS Mission & Vision
J. McGill read the WIHS Mission and Vision.
D.
Record Attendance
Additional attendees
- Jessica De Barros, Commission
- Mitch Price, WA Charters Association
- Gail Goulet, guest and observer
E.
Approve Minutes
| Roll Call | |
|---|---|
| K. Lieberman |
Aye
|
| N. Mughal-Barrows |
Absent
|
| C. Espina |
Aye
|
| J. McGill |
Aye
|
F.
Public Comment
No public comment.
II. Governance
A.
Board Composition
- Bely and Mitch will advise on matters of governance and OPMA and provide support as needed
- Clarification from agenda: Bely and Mitch will NOT serve "non-voting board members" so that their roles remain clearly delineated, and to avoid any conflicts of interest.
| Roll Call | |
|---|---|
| N. Mughal-Barrows |
Absent
|
| J. McGill |
Aye
|
| C. Espina |
Aye
|
| K. Lieberman |
Aye
|
B.
Board Recruitment
Gail Goulet, a guest, introduced herself. She may be interested in serving as a Board Member or volunteering to support the Board.
The Board is still actively recruiting potential board members.
C.
Board Meeting Calendar through 2022
We will cancel the regularly scheduled November and December board meetings as they coincide with holiday and winter breaks.
We decided to call a special meeting on Wednesday, November 30th. We may decide to share a meal together before winter break.
Action item: C. Espina, Board Secretary, will cancel the regularly scheduled Nov 23rd and Dec 28th Board meetings and schedule the Special Meeting for November 30th on Board on Track.
D.
Update on Hiring Process & Timeline
- The interim SPED director was hired
- The Coordinator position was filled and started 2 weeks ago.
- The Office Manager (in an interim role) started this past week.
- J. McGill, as WIHS Board Member and NWYS Executive Director, requested that he be informed first of any communication from WIHS staff to NWYS staff.
E.
Follow-up on grievance policy and handbook updates
Required documents for this school year were submitted to EpiCenter. We are in compliance with Commission requirements.
Clarification on agenda item: WA Charters Association had granted WIHS an extension for required documents in their database, Base Camp. The agenda listed it as a Commission extension, which was incorrect.
III. Academic Excellence
A.
Recruitment & Academic Report
Attendance
- WIHS is averaging 70 students enrolled.
- 6-8 students are enrolled in Running Start.
Recruitment
- R. Rodriguez holds an Open House monthly. On average, 1-2 families a week inquire about the school.
Phenomenon-Based Learning Field Trips
- There have been successful Ph-BL field trips this school year.
Wednesday Wellness
- Led by R. Rodriguez
- Students focus on physical and mental health
IV. Anti-Racism and Transformative Justice Work
A.
Anti-racism and Transformative Justice Work
Healing Pages Book Club: The Four Pivots by Dr. Shawn Ginwright
- NWYS Healing Pages Book Club meets the third Thursday of every month from 6:00-7:30pm either in-person or on Zoom
- All are invited to join
- Action item: One suggestion was to include the announcement on WIHS Newsletter to extend invitation to WIHS community
Survey board members
- R. Rodriguez and C. Espina are willing to support N. Mughal-Barrows as needed to develop a survey
- Action item: B. Luu volunteered to investigate possible survey questions on belonging
NWYS Teen Court
- J. McGill introduced NWYS' Teen Court, which works with the school systems in Whatcom Co. and is just starting in Skagit Co.
- Teen Court is a restorative justice model that is student-centered and student-led. Students learn about the court system, and they practice restorative justice and accountability with fellow peers their age.
- There may be ways for WIHS students to participate in Teen Court
- Action item: J. McGill, D. Walker, and R. Rodriguez will explore possibilities for partnership between WIHS and Teen Court.
ASB Club
- Half-day Wednesday: The half-day session topic was focused on leadership and the activity was completely student-led. Students broke into small groups where they developed topics and three questions, and they brought ideas to the ASB Club.
- Kristina Michele Martens will facilitate the next half-day Wednesday session.
V. Finance/Fundraising
A.
August 2022 Financials
C. Baron presented August 2022 financial reports.
K. Lieberman made a motion to approve the payroll check summary for August 2022 totaling $40,655.04 as of September 28th, 2022. C. Espina seconded the motion. The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| K. Lieberman |
Aye
|
| J. McGill |
Absent
|
| N. Mughal-Barrows |
Aye
|
| C. Espina |
Aye
|
The following payments were paid during fiscal year 2021-2022, but not captured in the monthly AP Registers (but were reflected in the monthly financial statements). The payments are primarily debit card payments, certain EFT payments, manual checks, and private wires. Retirement contribution (WA Dept of Retirement Services) EFT payments were captured in the AP Registers starting in January 2022.
Moving forward, this additional register will be provided monthly for certification. Payments have been audited and certified by the Auditing Officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090. Those payments have been recorded on a listing which has been made available to the board.
Finance dashboard was reviewed.
C. Baron requested the Board's preference on the reports they'd like to see at each monthly meeting. For example, at present, the Grant Tracker, a detailed listing of all grants, has been presented and reviewed by the Board monthly.
- The Board requested to review the financial summary at each monthly Board meeting.
- The Board requested to review detailed finance reports quarterly.
- The Board discussed that the detailed reports can be reviewed by the Finance and Fundraising Committee, once we will resume that committee when we have more Board capacity.
VI. Other Business
A.
Health & Safety Policy Updates
- A survey to students and parents about mandatory masking vs. recommended masking sent out this week.
- M. Mendenhall, RN led staff training on the topics of diabetes, asthma, seizures, and allergies.
- Staff will complete the online, self-paced, required child abuse and neglect training.
- All staff were fingerprinted last week so everyone is on the same renewal cycle.
- D. Walker is exploring bringing a 5-video documentary series on health. Topics in the series include mental health, social emotional, and cyberbullying.
- A staff Weekly Wellness Leadership Committee started last week. They are focusing on many wellness topics including mental health. We discussed the need for official protocol for suicide assessment and prevention. Action item: The Weekly Wellness Leadership Committee will add this action item to their meeting agenda.
B.
Upcoming events
- R. Rodriguez led Ally Training #1 on September 22nd.
- Ally Training #2 is scheduled for October 5th.
VII. Board Goals
A.
Board Debrief and Evaluation
At the conclusion of each meeting, the board will evaluate its success against its norms.
Norms
(Y) or (N) Board members should understand the Mission and Vision of the school
(Y) or (N) Board Agenda should be sent out 24hours to the board.
(Y) or (N) Responding to emails in a 24hr time span
(Y) or (N) All board members should RSVP to meetings through Board on Track
K. Lieberman read the WIHS Land Acknowledgement.