Whatcom Intergenerational High School
Minutes
Board Meeting
Date and Time
Wednesday July 27, 2022 at 6:00 PM
Location
WIHS Board is inviting you to a scheduled Zoom meeting.
Topic: WIHS Board Meeting
Time: Feb 23, 2023 06:00 PM Pacific Time (US and Canada)
Every month on the Fourth Thurs until Dec 28, 2023, 11 occurrence(s)
Feb 23, 2023 06:00 PM
Mar 23, 2023 06:00 PM
Apr 27, 2023 06:00 PM
May 25, 2023 06:00 PM
Jun 29, 2023 06:00 PM
Jul 27, 2023 06:00 PM
Aug 24, 2023 06:00 PM
Sep 28, 2023 06:00 PM
Oct 26, 2023 06:00 PM
Nov 23, 2023 06:00 PM
Dec 28, 2023 06:00 PM
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Meeting ID: 828 5404 8341
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Directors Present
C. Espina (remote), J. McGill (remote), K. Lieberman (remote), N. Mughal-Barrows (remote)
Directors Absent
None
Ex Officio Members Present
D. Walker (remote)
Non Voting Members Present
D. Walker (remote)
Guests Present
C. Baron (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Land Acknowledgement
C.
WIHS Mission & Vision
Jason McGill read the WIHS Mission & Vision.
D.
Record Attendance
Additional guests:
- Jessica De Barros with WA Charters Commission;
- Diana Marker and Mitch Price, WA Charters Association
E.
Approve Minutes
F.
Public Comment
No public comment.
II. Governance
A.
Board Composition & Recruitment
The number of Board Members has been reduced from seven to four; two members have resigned and one member is now a permanent WIHS employee. We will keep the minimum number of Board Members at five as per the by-laws. Our by-laws currently allow for the Board to operate below the minimum number and the Board will actively recruit volunteers.
Recruitment actions include:
- Reach out to our personal and professional networks including those who live outside of Whatcom County (PeaceHealth, WWU, BTC, NWIC);
- We aim to recruit more BIPOC Board Members;
- Add some verbiage on the "Get Involved" section WIHS website and outreach materials on recruiting Board Members and include opportunities (stipends) for BIPOC volunteers to serve
B.
Organizational and leadership structure
- Dawn Walker's role: Learning, assessment
- Rachel Rodriguez's role is to connect and support allies, elders, and communities, supervise/manage the new registrar position, and community outreach
- Operations Coordinator: HR services, finance, purchasing, managing contracts
- The idea of forming an ad-hoc committee to support the transition was discussed
- Action item: consult OPMA allowable items for executive session and call a Special Meeting and post at least 24 hr prior to meeting
C.
Update on Hiring Process & Timeline
- SPED Teacher, Operations Coordinator, and Office Manager job positions are posted.
- Allies/elders, and substitute teacher list need to be expanded.
III. Academic Excellence
A.
Recruitment & Academic Report
The new target enrollment for 2022-23 school year is 80 students
65 students total confirmed (returning + new); we're at 81% of enrollment target.
Recruitment efforts are ongoing. There is a Saturday event for recruitment. Board members are invited to participate.
B.
WIHS 2022-23 School Calendar
IV. Anti-Racism and Transformative Justice Work
A.
Anti-racism and Transformative Justice Work
The need for healing and repair was discussed. One idea is to bring in a Non-Violent Communication (NVC) facilitator for conversations focused on healing and repair.
Action Item: An anonymous survey for staff and board is one idea to begin the conversation about how to move forward.
Bellingham Public Library might be able for book kit for The Four Pivots. Rachel Rodriguez has contacts who are willing to donate the book for us.
V. Finance/Fundraising
A.
Fundraising/Finance Committee Updates
Board treasurer position is open. Nasreen is currently serving as treasurer.
The fundraising/finance committee has been disbanded temporarily for the smaller board number.
August Board Meeting:
- Review 21-22 budget. Corey will present this at next meeting.
- Review and approve 22-23 school budget.
B.
June 2022 Financials
As of July 27, 2022, the Board by a majority vote, approves payments totaling $47,083.97.
| Roll Call | |
|---|---|
| L. Robinson |
Absent
|
| J. McGill |
Aye
|
| N. Mughal-Barrows |
Aye
|
| K. Lieberman |
Abstain
|
| C. Espina |
Aye
|
As of July 27, 2022, the Board by unanimous vote, approves payments totaling $146,344.86.
C.
Authorize Bank Signers
| Roll Call | |
|---|---|
| L. Robinson |
Absent
|
| C. Espina |
Aye
|
| K. Lieberman |
Aye
|
| N. Mughal-Barrows |
Abstain
|
| J. McGill |
Aye
|
D.
Financial Policies & Procedures
VI. Other Business
A.
Closed and Executive Sessions
- Closed session called at 7:58pm for 20 minutes to discuss collective bargaining matters per RCW 42.30.140
- Open session reconvened 8:25pm
- Executive session called at 8:27pm for 20 minutes to discuss complaints brought against an employee per RCW 42.30.110f
- Open session reconvened at 9:23pm
VII. Board Goals
A.
Board Debrief and Evaluation
At the conclusion of each meeting, the board will evaluate its success against its norms.
Norms
(Y) or (N) Board members should understand the Mission and Vision of the school
(Y) or (N) Board Agenda should be sent out 24hours to the board.
(Y) or (N) Responding to emails in a 24hr time span
(Y) or (N) All board members should RSVP to meetings through Board on Track
Kira Lieberman read the WIHS Land Acknowledgement.