Committee members discussed creating SMART goals with a focus placed on articulating recruitment systems and technologies. An audit of how/when the committee approaches recruitment was discussed. Various members of the committee will submit for review examples of process flow documents and nomination forms, a calendar for recruitment for the current year along with an outline of the current slate of Board and all Committee members. In addition, the goal of creating standard operating procedures for succession planning, evaluating committee members, and nominating candidates were discussed. 

Committee members discussed the ideal composition of the Board of Trustees including number of representatives, skill sets, and having ‘classes’ of 6 Trustees per 3-year term. Having 18 BoT members per year should be the goal. The current focus of recruitment is Finance Committee members, geographic representation of Fitchburg and/or Leominster on the BoT, and an Alumni representative to the BoT. Further discussion of having a current Parker student representative, a representative unfamiliar with Parker practices and pedagogy, and a member with a trade or vocational school skillset tabled to a future meeting. 

Currently, members are having a difficult time accessing draft minutes for approval. It was decided that draft minutes will be made public before the meeting so all members can access and review before approval. 

Members will be asked about their availability for a standard meeting time for the remainder of the year.

The role of the Governance Committee in reviewing policy changes mandated from DESE and/or the state that will affect the handbook before moving on to the BoT was discussed and tabled to a future meeting.