Central School District 13J
Minutes
CSD 13J Board PLC
Date and Time
Monday August 18, 2025 at 2:00 PM
Location
Ash Creek Annex
1483 15th St. N.
Monmouth, OR 97361
Directors Present
Andrea Van Heeswyk, Byron Shinkle, Irene Oliveros-Vega, Jann Jobe, Melanie Landon-Hays, Steve Moser, Susan Graham
Directors Absent
None
Guests Present
Emily Mentzer
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
II. Business item
A.
Superintendent Contract
| Roll Call | |
|---|---|
| Irene Oliveros-Vega |
Aye
|
| Andrea Van Heeswyk |
Aye
|
| Byron Shinkle |
Aye
|
| Steve Moser |
Absent
|
| Melanie Landon-Hays |
Aye
|
| Jann Jobe |
Aye
|
| Susan Graham |
Aye
|
III. 2025-26 School Year Board topics
A.
Board Meeting and PLC presentation schedule
B.
Adjustment to 2025-26 Board Calendar
Superintendent asked the board to move the March 2026 meeting from March 2 to March 9.
C.
Superintendent-Board Agreement
IV. Superintendent Policy Committee
A.
Update on Superintendent Policy Review Committee
Superintendent Kubista updated the board on the Superintendent Policy Review Committee. Members have been notified, and a date is being sent. The committee will be asked to first review the new Personal Electronic Device policy required to be adopted by the board before Oct. 31, 2025.
B.
Review draft of Personal Electronic Devices (Information ONLY)
The board reviewed new policy JFCEB Personal Electronic Devices. This policy will come to the board at the Sept. 8 meeting for first reading.
V. Executive Session
A.
To review and evaluate the performance of the superintendent or any other public officer, employee or staff member, unless that person requests an open hearing. (ORS 192.660(2)(i))
Board Chair Shinkle recessed into executive session at 4:23 p.m., and began the executive session at 4:35 p.m.
Specific information discussed in executive session shall not be made public and shall remain undisclosed.
VI. Closing Items
A.
Board Comments
Director Jobe asked for information about district policies regarding weapons. She brought policy KGBB to the board for discussion.
The board noted that this policy (which is not adopted by the CSD board) is covered in district policy KGB Public Conduct on District Property.
B.
Adjourn Meeting
- Superintendent Contract 2023-26 BOARD REVIEW COPY.pdf
- 8.18.25_Retreat_BoardofDirectors (1).pdf
- 25-26 Board Meeting Calendar - Full Year Calendar (2).pdf
- Board and Superintendent Working Agreement_Draft_2025-26.docx.pdf
- JFCEB G1.docx.pdf
Superintendent Kubista reviewed the Collborative Governance and High Performing Boards qualities; the district mission, theme, and strategic plan scorecard.
She reviewed a draft of reports and topics for board meetings and professional learning communities (PLCs) for the 2025-26 school year.
The superintendent and board reviewed the Board-Superintendent Working Agreement 2025-26.