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Central School District 13J

Minutes

CSD13J Board Summer Retreat

Date and Time

Monday June 23, 2025 at 2:00 PM

Location

Henry Hill Education Support Center

750 S. Fifth St.

Independence, OR

97351

Directors Present

Byron Shinkle, Jann Jobe, Melanie Landon-Hays, Peggy Clyne, Steve Moser (remote), Susan Graham (remote)

Directors Absent

None

Guests Present

Andrea Van Heeswyk, Emily Mentzer, Irene Olivaros-Vega

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

Byron Shinkle called a meeting to order on Monday Jun 23, 2025 at 2:05 PM.

II. Setting the day

A.

Board Governance

Superintendent Jennifer Kubista reviewed Board Governance from OSBA.

B.

Learning Targets

C.

Success Criteria

D.

Agenda

III. Studer Education - Climate and Culture

A.

2023-24, 2024-25 Climate and culture survey results

Casey Blochowiak from Studer Education presented the data from the four district surveys: District Services Survey, Staff Experience Survey, Student Experience Survey, Family/Parent Experience Survey. 

Ms. Blochowiak and Dr. Kubista reviewed how the surveys were rolled out and how the results are being used.

IV. Performance Metrics Review and Strategic Plan

A.

Discussion about Performance Metrics

Board members reviewed the data of the district's performance metrics, and considered if the goals set by the board in 2022 are too high. Board members agreed that it is better to be aspirational -- every student can succeed. 

V. Review Board Calendar

A.

2025-26 SY Board Calendar

The board reviewed the draft of the 2025-26 Board Calendar. Director Graham suggested that the board meet on the second Monday of June, reserving the first Monday of June for a budget meeting, similarly to how it was in 2024-25. 

VI. Facilities Committee

A.

Facilities Committee regrouping

Director Graham said that members of the facilities committee suggested regrouping. The board agreed that would be fine. Director Graham said she would facilitate this.

VII. Budget Hearing - 5:30 p.m.

A.

Budget Transfer 2024-25 Budget

Melanie Landon-Hays made a motion to approve Resolution 25-2 to move $850,000 from Instruction Services in the Special Revenue Funds, with $200,000 going to Support Services in the Special Revenue Funds and $650,000 going to Support Services in the General Fund.
Peggy Clyne seconded the motion.
The team VOTED to approve the motion.
Roll Call
Peggy Clyne
Aye
Byron Shinkle
Abstain
Steve Moser
Aye
Jann Jobe
Aye
Susan Graham
Aye
Melanie Landon-Hays
Aye

B.

Adoption of the 2025-26 Budget

Peggy Clyne made a motion to that the Board of Directors of Polk County School District No. 13J resolve to adopt the budget for the fiscal year 2025-26 in the total amount of $66,974,000, now on file at the District Administration Office.
Jann Jobe seconded the motion.
The team VOTED to approve the motion.
Roll Call
Jann Jobe
Aye
Steve Moser
Aye
Peggy Clyne
Aye
Byron Shinkle
Abstain
Melanie Landon-Hays
Aye
Susan Graham
Aye
Melanie Landon-Hays made a motion to that the Board of Directors of Polk County School District No. 13J resolve that the amounts shown below, $66,974,000, are hereby appropriated for the fiscal year beginning July 1, 2025, for the purposes shown below.
Susan Graham seconded the motion.
The team VOTED to approve the motion.
Roll Call
Peggy Clyne
Aye
Melanie Landon-Hays
Aye
Byron Shinkle
Abstain
Steve Moser
Aye
Susan Graham
Aye
Jann Jobe
Aye
Jann Jobe made a motion to that the Board of Directors of Polk County School District No. 13J resolves to impose ad valorem property taxes upon the assessed value of all taxable property within the district for tax year 2025-26: At the permanent tax rate of $4.8834 per $1,000 of assessed value for operating purposes; and, in the amount of $3,975,051 to support the Debt Service Fund for the payment of Fiscal Year 2025-26 principal and interest on General Obligation bonds Series 2013 and 2015.
Peggy Clyne seconded the motion.
The team VOTED to approve the motion.
Roll Call
Jann Jobe
Aye
Peggy Clyne
Aye
Susan Graham
Aye
Melanie Landon-Hays
Aye
Byron Shinkle
Abstain
Steve Moser
Aye
Peggy Clyne made a motion to that the Board of Directors of Polk County School District No. 13J resolves to categorize the taxes imposed for purposes of Article XI section 11B as follows: Permanent Rate Tax subject to the education limit of $4.8834 per $1,000 of assessed value and General Obligation Debt Service Bonds: Series 2013 and 2015, excluded from constitutional limits, in the amount of $3,975,051 for general obligation bonds.
Jann Jobe seconded the motion.
The team VOTED to approve the motion.
Roll Call
Peggy Clyne
Aye
Melanie Landon-Hays
Aye
Byron Shinkle
Abstain
Jann Jobe
Aye
Susan Graham
Aye
Steve Moser
Aye
Peggy Clyne made a motion to adopt the Department of Revenue Indexed Tax Rate Limits for Construction Excise Tax for fiscal year 2025-26 to be effective July 1, 2025.
Jann Jobe seconded the motion.
The team VOTED to approve the motion.
Roll Call
Byron Shinkle
Abstain
Jann Jobe
Aye
Steve Moser
Aye
Susan Graham
Aye
Melanie Landon-Hays
Aye
Peggy Clyne
Aye

VIII. Closing Items

A.

Agenda items for August Retreat

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:16 PM.

Respectfully Submitted,
Byron Shinkle
Documents used during the meeting
  • 6.23.25Retreat_BoardofDirectors.pdf
  • 25-26 Board Meeting Calendar - Full Year Calendar.pdf
  • CET Rates 2025-2026 NOT on letter head.pdf