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Atlanta Smart Academy

Minutes

Academic Oversight and Governance Committee Committee Meeting

Date and Time

Monday April 7, 2025 at 5:30 PM

Committee Members Present

B. Williams (remote), S. Scott (remote), V. Williams (remote), W. Newman-Johnson (remote)

Committee Members Absent

A. Tolliver, P. Meadows, R. Price

I. Opening Items

A.

Call the Meeting to Order

S. Scott called a meeting of the Academic Oversight and Governance Committee Committee of Atlanta Smart Academy to order on Monday Apr 7, 2025 at 5:39 PM.

B.

Record Attendance

C.

Approve Minutes

W. Newman-Johnson made a motion to approve the minutes from Academic Oversight and Governance Committee Committee Meeting on 03-03-25.
V. Williams seconded the motion.
The committee VOTED to approve the motion.

II. FY24/25 Planning

A.

Committee Updates

Topics Discussed

 

Nominations - How do we want to handle the process this year?

 

Nominations received:

  • Wanda - Vice Chair (2)
  • Veronica - Chair
  • Ivan - Treasurer / Chair
  • Antoinette Secretary / Treasurer

How does the board want to manage the process:  Initial suggestion:

  1. Send an email the nominees to accept - give a deadline before the next board meeting
  2. Bishop to send a google survey to those who accept
  3. Needs to take to the board to vote on the next meeting

Do we need to update the bylaws to move the nominations up? Wanda suggested timeline for the process to allow more time.  Discuss and finalize this in the next Board Meeting.

  1. Feb - Nominations
  2. March - Present Slate of candidates for a vote
  3. April - Confirm in April Board Meeting

For Current Year: Final Decision

  1. Send Nominations - Sandra to send email 4/8 - send acceptance by 4/18
  2. Set up a poll to hold a vote in the upcoming April Board Meeting

Addressing Student/parent issues:

  • Parent complaint a Parent (unnamed) - Alleges that their child was discriminated by a parent.  Veronica responded and expressed confidence can be involved at the school level. No follow up has been made.
  • Parent emailed Veronica directly. What should the next steps to be taken? 
  • This is the third parent/student issue that has been escalated to the Board.
  • Does the school need to offer professional development for teachers on managing parent/teacher issues.
  • Need to document as a board that the school and teachers are being held accountable to address and document these issues in a timely manner. 

Communications / Emails

  • Who is getting what
  • How do we best keep up with communications and ensure that appropriate action has been taken
  • Determining what do we need to review or take action on by when

 

Reminder of the upcoming in person board meeting - Saturday - April 26 (10 am  2 pm)  - Focus

  1. CPF
  2. ??Gala/Fundraiser (what are we doing/ how will it happen)

Discuss at the next board:

  1. Discuss process for nominations for next fiscal year
  2. Finalize the agenda for the Working Sessions

III. Closing Items

A.

Next Steps

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:37 PM.

Respectfully Submitted,
V. Williams