ASA Board Meeting Minutes

February 17, 2025, 5:30-7:30 PM

Minutes Approved

Atlanta Smart Academy

Minutes

ASA Board Meeting

Date and Time

Monday February 17, 2025 at 5:30 PM

Directors Present

A. Kennedy (remote), B. Williams (remote), I. Lee (remote), R. Price (remote), S. Scott (remote), V. Williams (remote), W. Newman-Johnson (remote)

Directors Absent

A. Bruce

I. Opening Items

A. Record Attendance

B. Call the Meeting to Order

V. Williams called a meeting of the board of directors of Atlanta Smart Academy to order on Monday Feb 17, 2025 at 5:30 PM.

C. Approve Minutes

A. Kennedy made a motion to approve the minutes from ASA Board Meeting on 01-27-25.

I. Lee seconded the motion.

The board VOTED to approve the motion.

Roll Call
I. Lee	Aye
V. Williams	Aye
S. Scott	Aye
A. Bruce	Absent
A. Kennedy	Aye
R. Price	Aye
W. Newman-Johnson	Aye
B. Williams	Aye

Board of Directors present include A.Kennedy, B.Williams, I.Lee, R.Price, S.Scott, V.Williams, and W.Newman-Johnson.

Motion to Approve the minutes from ASA Board Meeting on 01-27-25.

The board VOTED to approve the motion.

Roll Call
R. Price	Aye
I. Lee	Aye
W. Newman-Johnson	Aye
B. Williams	Aye
S. Scott	Aye
V. Williams	Aye
A. Kennedy	Aye

Elections and Succession Planning reviewed; Governance training attended.

Finance updates discussed including Budget hearings.

Other business includes budget review and corrective action plan.

Motion to Adjourn the meeting.

The board VOTED to approve the motion.

Roll Call
W. Newman-Johnson	Aye
B. Williams	Aye
R. Price	Aye
V. Williams	Aye
A. Kennedy	Aye
S. Scott	Aye
I. Lee	Aye

II. Academic Oversight and Governance Committee

A. Elections and Succession Planning

Reviewed the succession planning

Reviewing academic updates dashboard and how board goals are aligned to the schools' goals and will provide an update.

Governance Training attended last week in Atlanta

Members need to ensure they meet the requirements next sessions are in Athens

III. Finance, Facility, Development, and Strategic Partnership Committee

A. Financial Updates

The financial committee met last Monday and Prestige was not at the meeting. We received the January financials and will review and follow up with Prestige regarding any questions. Prestige notified us that Alyssa will not be our main point going forward. She will be servicing other clients. Our new main points of contact will be Bill and Brittany.

B. Budget Hearings

Budget hearings are being scheduled for May Financial Committee Meeting and Approve at the June Board Meeting.

C. Late TRS Payments

All TRS payments need to be paid by the 10th of each month.

D. December Financials

Days Cash on Hand needs to be reviewed to ensure we are within Benchmark. January Financials received last week. Reviewing the possibility of hiring our own CFO internally. Email being sent for monitoring.

E. Comprehensive Performance Framework (CPF) Monitoring

Need to review the monitoring and have a working session to review he charter renewal and monitoring results. April 26th work session (tentatively). 10:00-2:00pm. New committee member. Lenora Holt.

IV. Executive Director Support and Eval

A. Academic Updates

Reading - iReady Projected Proficiency

Based on the milestones and goals and comparison to state

Benchmark coming up in March

Then the actual milestones

What is happening in between the iReady results - how are they trending to meet the results

Monitoring Results based on new changes how does that impact our performance towards renewal

V. Other Business

A. Budget Review

April will review the draft budget. Finance Committee Budget Hearing and Board meeting in May and approve in June budget hearing.

Post in legal organ - Fulton County - paper with a distribution in the Fulton County.

Veronica will provide the additional information regarding the legal organ for Fulton County.

B. Corrective Action Plan

Submitted on Friday.

C. Grant Potential

This has been removed until further discussion.

D. Elections & Succession Planning

By Laws Section 3 (Page 8)

Board Chair
Vice Chair
Treasurer
Secretary
Immediate Past Chair
Parent Ambassador

The board needs to have a bench for succession planning. And there should be a parent liaison. Currently Rosslyn is serving in that role. In addition, there should be a parent ambassador on the board.

Transition schedule when looking at the various roles. Review at Officers Meeting on March 12th.

Wanda will sharing roles and responsibilities documents and written descriptions.

VI. Closing Items

A. Adjourn Meeting

R. Price made a motion to to adjourn meeting.

S. Scott seconded the motion.

The board VOTED to approve the motion.

Roll Call
V. Williams	Aye
I. Lee	Aye
A. Kennedy	Aye
W. Newman-Johnson	Aye
B. Williams	Aye
S. Scott	Aye
A. Bruce	Absent
R. Price	Aye

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:12 PM.

Respectfully Submitted,

W. Newman-Johnson