ASA Monthly Board Meeting Minutes

January 22, 2024, 5:30-7:30 PM

Minutes Approved

Atlanta Smart Academy

Minutes

ASA Monthly Board Meeting

Date and Time

Monday January 22, 2024 at 5:30 PM

Directors Present

A. Tolliver (remote), I. Lee, L. Harden (remote), R. Price (remote), S. Scott (remote), V. Williams (remote), W. Newman-Johnson (remote)

Directors Absent

J. Grimes, S. Fortson, S. Williamson

Directors who arrived after the meeting opened

I. Lee

Guests Present

bishopw512@gmail.com (remote)

I. Opening Items

A. Record Attendance

B. Call the Meeting to Order

L. Harden called a meeting of the board of directors of Atlanta Smart Academy to order on Monday Jan 22, 2024 at 5:34 PM.

C. Approve Minutes

W. Newman-Johnson made a motion to approve the minutes from ASA Monthly Board Meeting on 12-18-23.

L. Harden seconded the motion.

The board VOTED to approve the motion.

Roll Call
L. Harden	Aye
A. Tolliver	Aye
S. Williamson	Absent
S. Scott	Aye
W. Newman-Johnson	Aye
V. Williams	Aye
S. Fortson	Absent
J. Grimes	Absent
I. Lee	Absent
R. Price	Aye

I. Lee arrived.

II. Prestige Accounting

A. Review and Updates

Net Income is higher than budgeted amount.

Need to reduce Undocumented Transactions amount

Revenue is in good standing; used around 45% of the budget

III. Academic Oversight and Governance Committee

A. Updates

Updates provided by V. Williams.

Committee working to review/update bylaws

Key Updates

Reminder to register for SCSC governance training

Monitoring Visit scheduled for Tuesday

Vote on Board Officers; New Board will commence July 1, 2024

B. Prospective Board Member--Bishop Williams

Introduction of Mr. Bishop Williams

IV. Executive Director Support and Eval

A. Updates

Presentation by P. Meadows

Highlights

Semester 1 Awards Day

8th grade shadow days

School Choice Expo

Upcoming

Dance Production (2/1)

Career Day

Operations

4 operations findings out of 79 questions

-must response by 2/16

3 fiscal findings out of 9 policies

-board needs to review and modify by 2/8/24

Enrollment

2024-25 Enrollment now open

School Expo was held last Saturday

Finance

FY24 amendment requirement and FY25 Budgets

GALA recap provided

Academic Updates provided

V. Other Business

A. Confirmation of Polo Orders

B. Vote on New Board Officers

Board Officers voted on new board members electronically

Chair: Veronica Williams

Vice Chair: Rosalynne Price

Treasurer: Ivan Lee

Secretary: Wanda Newman Johnsons

Congratulations new board officers!!

VI. Discussion and Vote on Prospective Board Member Bishop Williams

A. Discussion

Potential conflict of interest discussed.

-Mr. Williams serves in a subordinate leadership position to P. Meadows' husband at church.

V. Williams made a motion to appoint Bishop Williams as board member.

L. Harden seconded the motion.

Board recommended Mr. Williams serve as a committee member.

The motion did not carry.

Roll Call
R. Price	No
S. Fortson	Absent
A. Tolliver	No
S. Williamson	Absent
V. Williams	No
I. Lee	Aye
L. Harden	Aye
J. Grimes	Absent
W. Newman-Johnson	No
S. Scott	No

VII. Approve Policy Modifications

A. Schedule Special Called Meeting to approve policy modifications

2/5 @ 6:30 PM

B. Modification to Federal Internal Control Procedures

Tabled until special called meeting

C. Modification to Conflict of Interest Policy

Tabled until special called meeting

D. Modification to Parents Bill of Rights

Tabled until special called meeting

E. Modification to Complaint Procedures

Tabled until special called meeting

VIII. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:03 PM.

Respectfully Submitted,

R. Price