Atlanta Smart Academy
Minutes
Academic Oversight and Governance Committee Meeting
Date and Time
Monday November 6, 2023 at 5:30 PM
Committee Members Present
P. Meadows, R. Price, S. Scott, V. Williams, W. Newman-Johnson
Committee Members Absent
A. Tolliver, J. Grimes
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes
II. Academic Oversight and Governance Committee
A.
Board Onboarding Procedure
B.
Review Bylaws
All committee members will read and review the bylaws and come to the next meeting ready to discuss.
C.
Climate Survey
Wanda and Rosalynne will draft a survey for review at the next meeting.
D.
Complaint Process Review
Need to draft a complaint process for the board and add it to our bylaws and the ASA website; review policy from Baconton Charter School for consideration
Veronica will work on having a draft of this for our next meeting.
E.
Academic Component
committee discussed what information is needed from the school leader moving forward
We want to review:
iReady - August, December, and March (reviewed in September, January, and April with the committee)
Beacon - October and February (reviewed in November and March with the committee)
Milestones - April (review in June with the committee)
Patrice or representative will bring data for review to committee meeting following administration of testing above
Veronica will visit school at least quarterly to sit in data/admin meetings
Also as a committee we need to review the following:
CCRPI (College and Career Readiness Performance Index) = made up of content mastery, closing gaps, beyond the core, and attendance
CPF (Charter Performance Framework)
Other:
committee reviewed CCRPI embargoed results
III. Other Business
A.
Webmaster
Patrice will share a job description and possible salary range for a web person to manage tech related tasks by next committee meeting.
B.
Meeting Decorum
Sandra will draft a procedure for meeting decorum to share at next committee meeting
IV. Closing Items
A.
Adjourn Meeting
Veronica will draft committee report for the board.
Reviewed draft onboarding document
Suggestion to add goal to the top and governance training; need to discuss what happens for new board members who join after April
Next steps:
Discuss when onboarding will take place and board recruitment timeline
Wanda will combine "bare-bones" document to new onboarding document and make other edits