Atlanta Smart Academy
Minutes
Board Meeting
Date and Time
Monday November 7, 2022 at 5:30 PM
Location
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Our monthly Board Meetings, unless otherwise noted, will be held the 1st Monday of each month at 5:30 p.m. via Zoom and are open to the public.
Up to 20 minutes will be set aside for public commentary at all board meetings. Those wishing to comment must send a request to the Board Secretary by 12:00pm NOON the day of the board meeting (lharden@atlantasmartacademy.org).
Each speaker will have 2 minutes to share with the Board. Speakers will be timed by a member of the Board and notified when time has expired.
The Public Comment period is designed to gain input from the public and not for immediate responses by the Board to the public comment presented. If there are questions or information that you have for the Board, you may also contact one or more of the Board members.
Our monthly Finance Committee Meetings, unless otherwise noted, will be held the 2nd Monday of each month at 5:30 p.m. via Zoom and are open to the public.
Our monthly Academics and Governance Committee Meetings, unless otherwise noted, will be held the 3rd Monday of each month at 4:30 p.m. via Zoom and are open to the public.
Directors Present
A. Tolliver (remote), I. Lee (remote), J. Grimes (remote), K. Willingham (remote), L. Harden (remote), R. Price (remote), S. Fortson (remote), S. Williamson (remote), V. Williams (remote)
Directors Absent
None
Guests Present
pmeadows@atlantasmartacademy.org (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
D.
Whirl-around
II. Workplan
A.
Finance, Facility, Development, and Strategic Partnership Committee Update
- Continuing to work on smart goals.
- Continuing to work towards finding time to meet with Avalon.
- Will put a poll in GroupMe to determine a time that works for majority board members.
- Working to find ways to increase revenue.
- Reminder for each board member to sell 10 tickets to December Gala.
B.
Academics and Governance Committee Update
- Will check in with board members one-on-one to ensure they are receiving appropriate support
- Will try to develop a training calendar for board members
- SCSC training date is in April. Reminder to sign up individually. Email link sent by Patrice to sign up.
C.
Quarterly Rocks
Finance Committee: Focus is on GALA and Smart Goals
Academics Committee: Focus on developing training calendar.
Primary goals: reach out if you need help selling tickets/share on social media.
Goal is to sell at least ten tickets and also secure sponsorships.
D.
To Do List
Sign Board Commitment Letter if not already completed.
III. Executive Director Updates
A.
Executive Director Board Report
School Highlights:
-2nd Annual Fall Festival
Dianne Brown provided Benchmark Updates
Benchmark was completed in October.
Tutoring will be offered to students. Teachers will focus on problem areas during intervention periods.
Next bench mark is scheduled for February.
D. Brown reminds that this benchmark is a starting point.
ASA was approximately 2% below GA Milestones data.
Operation Expansion Updates
-Project manager hired
-Project proposal approved
-General Contractor and Landlord completed walkthrough of the space; GC should provide estimated cost by the end of the week.
-Permits not yet provided to City of Atlanta; recommended that permit expeditor come on board to expedite process.
Facility budget approved.
SemiFinalist for a grant to approve school!
B.
Discussion on Building Expansion
IV. Closing Items
A.
Key Dates
Finance Committee Meeting: 11/14 @ 5:30 PM
Governance Committee Meeting: 11/21 @ 4:30
Board Meeting: 12/5 @ 5:30
Tell us about a time when you were afraid or unsure and things turned out better than you expected.