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Atlanta Smart Academy

Minutes

Board Meeting

Date and Time

Monday April 4, 2022 at 5:30 PM

Location

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Directors Present

A. Tolliver (remote), I. Lee (remote), K. Willingham, L. Harden (remote), M. Smith (remote), S. Fortson (remote), V. Williams (remote)

Directors Absent

T. Jackson

Directors who arrived after the meeting opened

K. Willingham

Guests Present

Jasmine Robinson (remote), pmeadows@atlantasmartacademy.org (remote)

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

A. Tolliver called a meeting of the board of directors of Atlanta Smart Academy to order on Monday Apr 4, 2022 at 5:40 PM.

C.

Approve Minutes

V. Williams made a motion to approve the minutes from Board Meeting on 03-07-22.
M. Smith seconded the motion.
The board VOTED to approve the motion.

D.

Whirl-around

What shows or books have your attention right now?

II. Workplan

A.

Share 4th Quarter Initiatives

B.

Quarterly Rocks

Governance, Operations & Training: last chance for governance training is scheduled for 4/13/22 (in-person). Otherwise, we will need to look into meeting requirements through Avalon. Adam will follow up on if 3/23 virtual training met requirements. 

 

Academic Oversight: Circuit 1 goals have been created which help to meet academic requirements of SCSC. Working on creating careet pathways for Circuit 4.

 

Finance: Working on getting budget reviewed and finalized before the June 30th deadline. May need to schedule a special call meeting to vote on resolutions in SCSC findings

 

Community Outreach & Engagement: Committee had meeting with Salesforce and are vetting proposals from two other entities.

 

School Development: Met last Wednesday and will meet last Wednesday of the month. Clarity and purpose of committee established at the meeting. 

C.

To Do List

III. School Leader Headlines (Patrice)

A.

Student Hightlights

ASA has been able to bring on a new counselor and is getting acclimated with the system. She has been tasked with coming up with events to boost morale with both Solutionists and Staff. 

B.

Recruitment/Enrollment

C.

Academics

K. Willingham arrived at 6:10 PM.

Milestones Testing 4/26-5/5.

Students took practice test shortly before Spring Break to feel comfortable going into the test.

Staff will continue to do test prep after Spring Break.

ASA will utilize title funds for Summer SMART Academy (academic enrichment and the arts).

D.

Board Ask

Check email weekly

Donations and fundraising for 4/23 event and teacher appreciation week gift cards

Share community partners willing to support ASA

E.

Operations Updates

  • School must submit written Corrective Action Plan for all identified findings and adverse practices by 4/25/22. 
  • Board Approvals needed for 
    • updated financial policies
    • updated COVID policy (mask optional)
    • Executive Director Contract amendment
    • surety bond

IV. Items for Vote

A.

Updated Covid Policy

S. Fortson made a motion to Update COVID Policy in accordance with current CDC guidelines.
I. Lee seconded the motion.
The board VOTED to approve the motion.
Roll Call
T. Jackson
Absent
A. Tolliver
Aye
K. Willingham
Aye
L. Harden
Aye
M. Smith
Aye
V. Williams
Aye
I. Lee
Aye
S. Fortson
Aye

B.

Credit Card Policy

Tabled until next meeting

C.

Conflict of Interest Policy

Tabled until next meeting

D.

Surety Bond

UTICA willing to provide surety bond (required for SCSC). Board members need to sign application and resolution (signed by L. Harden). 

I. Lee made a motion to approve application of surety bond.
V. Williams seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Tolliver
Aye
K. Willingham
Aye
L. Harden
Aye
T. Jackson
Absent
M. Smith
Aye
V. Williams
Aye
I. Lee
Aye

E.

Updated ED Contract

F.

2022-23 School Calendar

G.

SMART Goal for Circuit 1 in Strategic Plan

Year 1:

 

ASA will outperform the state in the ELA & Math EOG Milestones for 5-8th grade


 

Year 2:

ASA will outperform the state in the ELA, Math & Science EOG Milestones for 5-8th grade


 

Year 3:

ASA will outperform the state in the ELA, Math, Science, & Social Studies EOG Milestones for 5-8th grade


 

Year 4:

ASA will outperform the state in the ELA, Math, Science, & Social Studies EOG for 5-8th grade & the Coordinate Algebra EOC Milestones for high school


 

Year 5:

ASA will outperform the state in the ELA, Math, Science, & Social Studies EOG for 5-8th grade & the Coordinate Algebra, Biology, & Physical Science EOC Milestones for high school

L. Harden made a motion to approve the Smart Goal created by the Academic Oversight Committee.
K. Willingham seconded the motion.
The board VOTED to approve the motion.
Roll Call
L. Harden
Aye
I. Lee
Aye
V. Williams
Aye
T. Jackson
Absent
M. Smith
Aye
S. Fortson
Aye
A. Tolliver
Aye
K. Willingham
Aye

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:27 PM.

Respectfully Submitted,
V. Williams

B.

Key Dates

SCSC Governance: 4/13/22 (in person)

Next Board Meeting: 5/2/22 @ 5:30 PM