Atlanta Smart Academy
Minutes
Board Meeting
Date and Time
Monday March 7, 2022 at 5:30 PM
Location
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Directors Present
I. Lee (remote), L. Harden (remote), M. Smith (remote), S. Fortson (remote)
Directors Absent
A. Tolliver, K. Willingham, T. Jackson, V. Williams
Guests Present
pmeadows@atlantasmartacademy.org (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
D.
Whirl-around
II. Workplan
A.
Share 4th Quarter Initiatives
B.
Quarterly Rocks
- Academic Oversight Committee
- System for monitoring has been created. Will capture final data after milestones testing to create baseline for SCSC, 3 Year Goals and 5 Year Goals
- Finance Committee
- Working to draft and finalize investment policy. Met with Avalon to create draft budget.
- Community Outreach Committee
- Meeting scheduled with Salesforce next week to discuss implementation of . Any feedback on demos sent via email should be sent by the end of the week.
C.
To Do List
III. School Leader Headlines (Patrice)
A.
School Updates
Student Highlights: ASA hosted a door decorating advisory competition and the 1st annual Smart History Musuem in recognition of black history month.
Recruitment/Enrollment:Welcome packets mailed out to new students; Total of 215 families beginning or returning next school year. There is a waitlist for 6th-8th grade.
Recruitment for staff ongoing. ASA participated in Teach For America fair. Additional team members need to be hired (school counselor CSGF grant, parapofessional and SpEd teacher Title 1 funds, Part time nurse ESSER funds). Positions have either been posted or filled.
Operations: School must submit a modified Corrective Action Plan by 4/25/22 for all identified findings and adverse practices. Will need to have new policies approved at April Board Meeting
Board needs to schedule 2 board hearings and approve by June 1st.
Review updated COVID policy-will need to call a special meeting once policy sent out to board members.
Academics: Saturday schools implemented for March based on students MAP scores (students scoring in low to medium achievement range).~50 students committed to Saturday School.
Outside tutoring small groups initiated for 5th grade.
Teacher support with curriculum training in progress.
IV. Treasurer's Report (Ivan)
A.
Report
Meeting with Avalon Budgeting held last week.
Avalon can provide a rough draft of the budget by 3/20/22.
The goal is to have everything approved by June 1st.
Avalon is taking the lead on resolving issues brought up by SCSC.
Public hearings to schedule vote on budget tentatively scheduled for May 9th and May 16th.
V. Issues and Work Items
A.
Outstanding and Lingering Items
Send feedback to Adam and Shirlynn regarding Saleforce demos
Send email to Lauren with governance training completion or tentative completion dates
B.
Key Decisions
C.
Items for Vote
VI. Closing Items
A.
Adjourn Meeting
B.
Key Dates
Tentative Dates for Budget Hearing Meetings: May 9, 2022 and May 16, 2022
Next Board Meeting: April 4, 2022 @ 5:30 PM
With 'spring forward' coming in a few weeks, what is one thing that you are looking forward to doing with the extra hour of sunlight?