Board Meeting Minutes

November 1, 2021, 5:30-7:30 PM

Minutes Approved

Atlanta Smart Academy

Minutes

Board Meeting

Date and Time

Monday November 1, 2021 at 5:30 PM

Location

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Directors Present

A. Tolliver (remote), I. Lee (remote), K. Willingham (remote), L. Harden (remote), M. Smith (remote), S. Fortson (remote), V. Williams (remote)

Directors Absent

T. Jackson

Directors who arrived after the meeting opened

K. Willingham

Guests Present

P. Meadows (remote)

I. Opening Items

A. Record Attendance

B. Call the Meeting to Order

A. Tolliver called a meeting of the board of directors of Atlanta Smart Academy to order on Monday Nov 1, 2021 at 5:38 PM.

C. Approve Minutes

I. Lee made a motion to approve the minutes from.

S. Fortson seconded the motion.

The board VOTED to approve the motion.

Roll Call
S. Fortson	Aye
K. Willingham	Absent
L. Harden	Aye
A. Tolliver	Aye
T. Jackson	Absent
M. Smith	Aye
V. Williams	Aye
I. Lee	Aye

D. Whirl-around

II. Workplan

A. Share 4th Quarter Initiatives

K. Willingham arrived at 5:58 PM.

B. Quarterly Rocks

1. Governance, Operations, and Training (Adam and Veronica)

Working on the following:
- Creating a training calendar for 2022
- Setting up on-boarding for new board members
- General governance training

2. Academic Oversight (Max, Veronica, and Patrice)

Create an academic goals progress dashboard
Input diagnostic data from Fall 2021 into dashboard

Will create 1,3, and 5 year plan based on gathered data

3. Finance

Create an investment policy statement
Go over current financial policies and procedures and update as needed

4. Community Outreach and Engagement

Select a CRM system to track stakeholders
Group/Categorize existing partnerships
Collaborate wth School Development Task Force to draft a fundraising calendae

5. School Development

Analyze current fundraising efforts
Giving Tuesday (11/30/2021). Will work with Patrice to create campaign for Giving Tuesday
Mapping out 2022 Annual Giving Goals and Campaign

C. To Do List

III. School Leader Headlines (Patrice)

A. Operations

Facility Projects: Doors, Security, Furniture/Technology Installation. Dack Parking Lots
Fall Festival this Saturday--Parent Ambassdors Fundraiser
FTE and CPI
- 122 total, including 16 Students with Disabilities and 16 EIP
- Extreme delays in getting staff clearances. Process began at end of June. Awaiting 5 clearance certificates, 1 teacher.
Enrollment goals have been reached and maintained. Will receive funding based on enrollment rates.
Need to hire two additional staff (1 special education teacher. 1 admin assistance/registrar)
Enrollment Updates
- Begins 11/1/2021
- Goal is 225 applications (2 classes of 5th grade, 4 classes of 6th grade; 2 classes of 7th grade; 1 class of 8th grade)
  - Ten applications submitted as of today.
- Will need board participation in canvassing
Academics (NWEA Map Growth Assessment)
- Reading: 9 RIT points below national mean.
  - Typical growth occurs between 4 and 8 points a year. Goal is for higher than average growth (1.5 years in growth per year)
Facilities
- State Board approved facitility grant. Will receive $53,000 to be used towards rent, intercom, and play area.
- CSP grant extended to Sept 2022
- Fundraising goal: $250,000 for FY-2023

IV. Treasurer's Report (Ivan)

A. Financials

Will do month to month analysis to present to the board.
Yearly contribution is $1000 per board member. Provide contribution information to Ivan, Adam, and Veronica

V. Issues and Work Items

A. New Items and Proposals

None.

B. Outstanding and Lingering Items

Complete Board Contact and Bylaws Acknowledgement forms by tonight (11/1/21)
- Board Contact completed by Ivan, Adam, Veronica, Lauren & Shirlynn
  - https://docs.google.com/forms/d/e/1FAIpQLSf5oIExpPCdfpjoQgwZzcfiL9ZK6iJTYaDGTlq4brOoy8DgBg/viewform?usp=sf_link
- Board Affirmation completed by Adam, Veronica, Ivan, Lauren, and Shirlynn
  - https://docs.google.com/forms/d/e/1FAIpQLSeFPcnJvmxVENIhSX1gK8yTObKe8QK-JUUi4afYUzIObs90BA/viewform?usp=sf_link

Governance Training to be completed. One training shall be completed virtually, the other in person. https://scsc.georgia.gov/document/document/fy-22-training-calendar-921pdf/download
- Everyone needs to complete twelve (12) hours of training.

Veronica to follow up with tracker of board hour

C. Key Decisions

None.

D. Items for Vote

None.

VI. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:34 PM.

Respectfully Submitted,

P. Meadows

B. Key Dates

Next Board Meeting: December 6, 2021 @ 5:30 PM