Atlanta Smart Academy
Minutes
Special Called Board Meeting
Amended Policies Review and Vote
Date and Time
Tuesday October 28, 2025 at 7:00 PM
Directors Present
A. Kennedy (remote), I. Lee (remote), S. Scott (remote), V. Williams (remote), W. Newman-Johnson (remote)
Directors Absent
A. Bruce, B. Williams
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
V. Williams called a meeting of the board of directors of Atlanta Smart Academy to order on Tuesday Oct 28, 2025 at 7:04 PM.
II. Amendment: Emergency Procurement Provisions
A.
Designation of Authorized Officials
B.
Purchases Authorized During an Emergency
C.
Purchases Not Authorized During an Emergency
D.
Emergency Transaction Thresholds
Discussed the appropriateness of thresholds and the bidding/RFP process for procurement - A minimum of 3 bids should be reviewed for transparency and fiduciary standards.
E.
Post-Emergency Audit and Review
Clarified reporting and board review deadlines in the event of school or board breaks.
III. Vote
A.
Approve or Veto Amended Policy
I. Lee made a motion to approve the amended Emergency Procurement Policy.
W. Newman-Johnson seconded the motion.
The board VOTED to approve the motion.
IV. Other Business
A.
New Board Member Onboarding
Delegated power point presentation slides to Board Members for the upcoming new Board Member onboarding meeting on Saturday, November 1st.
Discussed the updated Cash-on-Hand report from Prestige and its impact on the Monitoring score.
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:38 PM.
Respectfully Submitted,
V. Williams
Discussed referencing guidelines from existing policies provided through the State Chart School Commission legal framework.