Final

Atlanta Smart Academy

Fall Board Retreat

Published on October 16, 2023 at 5:15 PM EDT
Amended on October 19, 2023 at 11:32 PM EDT

Date and Time

Saturday October 21, 2023 at 9:00 AM EDT

Agenda

      Purpose Presenter Time
I. Opening Items 9:00 AM
  A. Call the Meeting to Order   3 m
  B. Record Attendance   2 m
  C. Welcome/Icebreaker Discuss Adam Tolliver 15 m
II. School Leader Updates 9:20 AM
  A. 1st Quarter Academic Data Update FYI Patrice Meadows 30 m
   
  • Highlights
  • Areas of Strength
  • Areas of Growth/Opportunity
  • Needs
  
  B. Needs from the Board Discuss Patrice Meadows 20 m
III. Board Commitment and Accountability 10:10 AM
  A. Board Recruitment and Succession Planning Discuss Adam Tolliver 30 m
   
  • Recruitment Plan 
  • Succession Plan
  • Onboarding Checklist
  
  B. Fundraising Discuss Patrice Meadows 15 m
   
  • Annual Gala - Patrice
  • Areas of need
  
  C. Board Training Discuss 30 m
   

Governance Overview and Open Meetings Law

  
  D. Board Member Expectations Discuss Adam Tolliver 30 m
   
  • Board commitment
  • Meeting expectations
  
IV. Lunch Break 11:55 AM
  A. Lunch Break FYI 30 m
V. Items to Discuss 12:25 PM
  A. Board Priority Team Updates Discuss Veronica Crenshaw 55 m
   

Each priority team will provide a status update and next steps on the activities identified at our June 24, 2023 retreat:

1.Goals-->2. Actions taken-->3. Outcomes--->4. Next Steps 

Who will own each of the agreed upon steps?

 

  • Finance - Ivan and Rosalynne
  • Development - Adam
  • Board Goals and Accountability - Veronica and Rosalynne
  • Recruitment - Shirlynn and Jasper
  • Board Meetings - Lauren 


 

  
  B. Committee Responsibilities Discuss Rosalynne Price 30 m
   

Each committee will review the committee's responsibilities:

 

  • Academic Oversight and Governance Committee
  • Finance, Facility, Development, and Strategic Partnership Committee
  1. What are all (or potential) "to-dos" for your committee?
  2. What are the areas of focus for '23-'24 school year?
  3. What specific outcomes will your committee achieve?
  4. What is the timeline for tasks to be completed?
  5. Who will own each of the agreed upon next steps?
  
  C. Strategic Plan Discuss Adam Tolliver 30 m
   
  • What have we accomplished in our strategic plan
  • What changes do we need to make to the strategic plan
  • Areas for growth
  
VI. Committee Work Time 2:20 PM
  A. Breakout Groups Discuss 50 m
   

The finance committee will review key topics, responsibilities of the committee, and an update on goals for the year.  

 

The Academics and Governance Committee will review key topics, including responsibilities of the committee, assessing academic excellence, and an update on goals for the year. 

 

All goals should be added to Board on Track by the end of the retreat. 

  
VII. Closing Items 3:10 PM
  A. Debrief, Next Steps, Closing Discuss Adam Tolliver 9 m
   

SCSC Governance Training: https://scsc.georgia.gov/events/2024-04-17/april-governance-training

April 17, 2024 from 9:00am -4:00pm in Atlanta, GA (see email)

  
  B. Adjourn Meeting Vote 1 m