Packet ready

Living School

Living School Board Meeting

Date and Time

Tuesday July 11, 2023 at 6:00 PM CDT

Location

Living School

6003 Bullard Ave., Ste 16

New Orleans, LA 70128

All are welcome at Living School Board Meetings.  Translation is available with 24 hours notice.

Public comment is welcome on any item on the agenda.  At the end of each agenda item, there will be a time for public comment.  Members of the public wishing to comment on any agenda item, may raise their hand at this designated time and be recognized by the Chair to speak for up to 2 minutes per person, per agenda item.  On any matter up for a vote, public comment must be heard prior to taking the Board's vote.

For members of the public wishing to address the Board for longer than 2 minutes on any given agenda item, please give the Chair at least 24 hours notice to be added to the agenda.  We will strive to accommodate longer items but cannot guarantee room on a given meeting's agenda.

Agenda

      Purpose Presenter Time
I. Opening Items 6:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Stefin Pasternak
  B. Call the Meeting to Order   Kieta Mutepfa
   

Introduce David Armstead

  
  C. Approve Board Meeting Agenda Vote Kieta Mutepfa 3 m
   

To approve the agenda for this meeting as posted.

  
  D. Approve Board Meeting Minutes Approve Minutes Kieta Mutepfa 3 m
   

It is the expectation that Board Members have reviewed the previous meeting's minutes prior to today's meeting.

  
    Approve minutes for Living School Annual Board Retreat on June 10, 2023  
II. CEO Board Report 6:06 PM
  A. CEO Report Discuss Stefin Pasternak 10 m
   

Refer to CEO Report

  
III. Voting Items 6:16 PM
  A. Elect Board Officers Vote Kieta Mutepfa 10 m
   

Refer to Board Role Descriptions

 

Vice Chair

Treasurer

Secretary

  
  B. Approve FY24 Budget Vote Stefin Pasternak 15 m
   

Balanced on a projection of 200 students enrolled with $150k of philanthropy projected.

 

Compare to Board Approved FY23 Updated Budget.

  
  C. 23-24 Pupil Progression Plan Vote Stefin Pasternak 5 m
   

Same as 22-23 Pupil Progression Plan.

  
  D. Approve updated Fiscal Policies & Procedures Vote Stefin Pasternak 15 m
   

These reflect a comprehensive update with feedback from the DFS Team and our auditors to make sure we have rigorous, accurate Fiscal Policies & Procedures that meet all legal standards & best practices.

 

Compare with previous 3 documents that comprised our old Fiscal Policies & Procedures.

  
  E. Approve 23-24 Community Handbook Vote Stefin Pasternak 15 m
   

This reflects comprehensive updates from our Systems Team in the following areas:

 

  1. Dual Enrollment Eligibility (p. 8)
  2. Restorative Approaches (pp. 12 - 16)
  3. Off-Campus Policy (pp. 18 - 19)
  4. Athletics (pp. 19 - 20)
  5. Cell Phones (pp. 23 - 24)
  6. Dress Code (pp. 25 - 26)
  7. Student Parenting on Campus (p. 26)

 

Compare to our 22-23 Community Handbook

  
  F. Approve 23-24 Staff Handbook Vote Stefin Pasternak 15 m
   

This reflects comprehensive updates from our Systems Team in the following areas:

 

  1. Healthy Conflict & Restorative Request Process (p. 7)
  2. Investigation Protocol (p. 7)
  3. Staff Accountability Framework & Appeals Process (p. 8)
  4. Staff Participation in Restorative Circles (p. 9)
  5. Recouping & Donating PTO (p. 12)
  6. New Child Leave (pp. 14 - 15)
  7. Parenting on Campus (p. 16)
  8. Honorable Transition (p. 18)
  9. Staff Code of Conduct (p. 19)
  10. Communication Systems & Healthy Communication Norms (pp. 20 - 21)

Compare to our 22-23 Staff Handbook

  
  G. Approve Audit Engagement with Speight & Co for FY23 Financial Audit Vote Stefin Pasternak 10 m
   

See attached Engagement Letters and summary of fees from Mr. Speight below:

---

I asked our engagement team to recap our prior fee history. We are very sensitive to the fees and increases you referenced.  The most notable increase related to the LLA’s AUP report requirement for the 2022 and 2023 year. We did factor in an increase in of approximately 6% to address the national inflation average and related rising costs.  I am confident that we can stabilize the fees at the current propose level based upon current factors. A detailed fee summary is below:

 

  • For the June 2021 audit we charged $12,250 / 990 we charged $1,750.  There is NO AUP for 2021.
  • For the June 2022 audit we charged $13,500 / $1,950 for the 990 / and $2,000 for the AUP
  • For June 2023, our EL states $14,850 for the audit / $1,950 for the 990 / and $2,000 for the AUP

 

Totals per year

2021 - $14,000

2022 - $17,450

2023 - $18,800

  
  H. Approve 23-24 CEO Offer Letter Vote Kieta Mutepfa 10 m
   

Compare to 22-23 CEO Offer Letter

  
IV. Closing Items 7:51 PM
  A. Adjourn Meeting FYI Kieta Mutepfa
   

Summer Graduation: Thu 7/20/23 @ 6 - 8 PM @ Living School

Lunch w/ Staff: Mon 7/24/23 @ 12 - 1 PM @ Living School

Next meeting: Tue 8/8/23 @ 6 - 8 PM @ Maroon