Living School
Quarterly Board Meeting
Date and Time
Sunday September 9, 2018 at 4:00 PM CDT
Location
ReFresh Project Community Room (300 N. Broad St., 2nd Floor)
Agenda
| I. | Opening Items | |
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Opening Items
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| A. | Record Attendance and Guests | |
| B. | Call the Meeting to Order | |
| C. | Approve Minutes from March 25 2018 | |
| II. | Other Business | |
| A. | Remove Troy Glover from the Board | |
| B. | Remove Nia Gates from the Board | |
| C. | Vote Danneka Tassin onto the Board | |
| III. | Charter App Committee | |
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Charter App Committee
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| A. | Review OKRs | |
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OBJECTIVE 1: Earn charter approval
KR 1.2: Defend application with OPSB (10/31/18) |
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| B. | Review Charter & Budget Defense | |
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1) Review Charter & Budget (attached)
2) Review plans for Capacity Interview (to be scheduled 10/15-18) - We will have Stefin, Joe, Liz, Dr. Lister, Alfredo, and 1 Member of Charter App Committee attend & prepare (in late Sept.) |
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| IV. | Governance | |
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Governance
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| A. | Review OKRs | |
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OBJECTIVE 1: Develop a well-governed organization
KR 1.1: Everyone complete action items from monthly updates (7/31/18) KR 1.2: Create a Board communication strategy (7/31/18) KR 1.3: Create a Board strategic development plan (9/30/18) KR 1.4: Develop Board Member handbook & training protocol (12/31/18) KR 1.5: Develop criteria for Board composition & recruitment (5/31/19) |
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| B. | Updates about attendance & participation norms | |
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Email & text response rate
Full Board Meeting attendance & material review Committee attendance & participation |
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| C. | Introduce Board on Track Governance Grader | |
| D. | Vote on approving the new Board Meeting Calendar | |
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Reference 2018-19 Board Calendar
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| V. | Finance & Facilities Committee | |
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Finance & Facilities Committee
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| A. | Review OKRs | |
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OBJECTIVE 1: Secure a temporary facility for years 1 - 3 (February 2019)
- KR 1.2: Identify strong potential sites (10/1/18) OBJECTIVE 2: Build a financially viable organization (June 2019) - KR 2.2: Establish appropriate controls & procedures for financial management (7/1/18) |
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| B. | Facilities Search Updates | |
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Reference Facilities Planning Document
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| C. | Review Financial Dashboard | |
| D. | Vote to authorize CEO to sign a Line of Credit application with ASI Federal Credit Union | |
| VI. | CEO Support & Evaluation | |
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CEO Support & Evaluation
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| A. | Review OKRs | |
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OBJECTIVE 1: Recruit, develop, & retain exceptional staff
KR 1.1: Develop a compensation & growth framework (7/31/18) KR 1.2: Create a differentiated development process (10/31/18) OBJECTIVE 2: Establish powerful climate & culture KR 2.1: Develop organizational decision-making process (7/31/18) KR 2.2: Develop personnel handbook (7/31/18) KR 2.3: Develop organizational policies & procedures around clear, professional communication (10/31/18) KR 2.4: Develop organizational definition of equity (12/31/18) |
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| B. | Present draft Decision-Making Matrix for Feedback | |
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1) Review draft Decision-Making Matrix
- What considerations do we want to make before approving amendments to our Bylaws at the next Board Meeting to codify this decision-making structure? |
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| C. | Preview a Board process for defining equity/our mission | |
| VII. | Development Committee | |
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Development Committee
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| A. | Review OKRs | |
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OBJECTIVE 1: Raise $275K
KR 1.2: Find and apply for new grants (1/31/19) KR 1.3: Steward existing donors (5/31/18) KR 1.4: Cultivate new donors (7/31/18) KR 1.5: Develop our marketing & social media capacity (7/31/18) OBJECTIVE 2: Raise the funds needed to build the permanent Living Campus KR 2.1: Plan and execute a capital campaign (1/31/20) |
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| B. | Review Progress of Grant Applications | |
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Refer to the Grant Tracker |
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| C. | Review Crowdfunding Campaign Progress | |
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Updates on upcoming fundraising events in October |
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| VIII. | Closing Items | |
| A. | Adjourn Meeting | |