Martin Luther King Jr. Charter School of Excellence

Minutes

Monthly Board of Trustees Meeting

Date and Time

Tuesday June 17, 2025 at 5:30 PM

Location

Board Of Trustees is inviting you to a scheduled Zoom meeting.

Topic: Board Of Trustees' Monthly Meeting
Time: Jan 21, 2025 05:30 PM Eastern Time (US and Canada)
       Every month on the Third Tue, until Jul 15, 2025, 7 occurrence(s)
Please download and import the following iCalendar (.ics) files to your calendar system.
Monthly: https://mlkcs-org.zoom.us/meeting/tZUtceuspj4rE9EDOb1Jb9cCQnlV6cB4xnsU/ics?icsToken=DJg3TlA-lP3MTwL-RAAALAAAALtkhqUJuIdSD2TC0FFQDNrxO54voBrhE0rGost3OL_O-FTjFMSLn9mjXej4pWBwWPmEgr1A5b8VBl76-zAwMDAwMQ&meetingMasterEventId=eppMBExJSECSI11CdolQ9Q
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Meeting ID: 810 6248 5195
Passcode: 422412

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Meeting ID: 810 6248 5195
Passcode: 422412

Find your local number: https://mlkcs-org.zoom.us/u/kezWTFztIm

 

 

Trustees Present

Alton Jones (remote), Darren James (remote), Denise Pagan-Vega (remote), Diana Foskett (remote), Donna Carroll (remote), James Lightfoot (remote), Kiyota Garcia (remote), Nealon Jayne-Lewis (remote), Sherard Johnson (remote), Teremar Rodriguez-Vazquez (remote)

Trustees Absent

Bertha Wecher

Guests Present

Kendra Salvador (remote)

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

Teremar Rodriguez-Vazquez called a meeting of the board of trustees of Martin Luther King Jr. Charter School of Excellence to order on Tuesday Jun 17, 2025 at 5:32 PM.

C.

Approve Minutes

June 17, 2025 Board Meeting Minutes

  • Not ready due to transition to Donna Carroll as new Clerk
  • Will present for approval at next board meeting

II. Executive Director's Report to the Board

A.

Executive Director's Report to the Board

Presenter: Kendra Salvador

Discussion Summary:

Academics:

  • End-of-year data shows continued growth in achievement.
  • Notable gains in literacy and proficiency across grades.
  • Attendance averaged 94%, up from 93.2% last year.

Discipline & Culture:

  • First cohort trained in Responsive Classroom strategies.
  • Code of Conduct under revision to align with restorative practices.
  • Ongoing review of discipline data helped inform interventions.
  • Year-end suspensions total 350, with analysis showing improvement from prior years.

Enrollment & Staffing:

  • Enrollment at full capacity (350), with waitlists in all grades.
  • New principal hired; will begin July 1.
  • Only two teaching positions remain open.
  • OT position filled with strong AIC candidate.

Community & Operations:

  • Engagement with Somali Bantu community initiated.
  • Participated in community events (e.g., pancake breakfast).
  • Summer cleaning and tech upgrades underway.

Reporting & Compliance:

  • Charter renewal application and annual report in progress.
  • Undergoing tiered monitoring reviews for SPED, ESL, and grants.
  • Audit engagement letter prepared and ready for board approval.

B.

Engagement Letter for Auditors

Denise Pagan-Vega made a motion to Approve Engagement Letter for Auditors.
Nealon Jayne-Lewis seconded the motion.

Presenter: Kendra Salvador

  • Discussion Summary: Audit engagement letter presented (identical to prior year; single audit)
The board VOTED unanimously to approve the motion.
Roll Call
Denise Pagan-Vega
Aye
Teremar Rodriguez-Vazquez
Aye
Nealon Jayne-Lewis
Aye
James Lightfoot
Aye
Bertha Wecher
Absent
Donna Carroll
Aye
Sherard Johnson
Aye
Diana Foskett
Aye
Kiyota Garcia
Aye
Alton Jones
Aye
Darren James
Aye

III. Committee Updates

A.

Academic Excellence

Presenter: Kendra Salvador

Discussion Summary:

  • Academic Excellence Committee did not meet due to technical difficulties with Zoom
  • By the time the issue was identified, most participants had dropped off the call
  • A slide deck with academic data was updated and included in the meeting materials
  • Compliance Alert: Diana reminded committees that agendas and minutes must be posted publicly via BoardOnTrack, especially with charter renewal on the horizon

B.

Finance Committee

Discussion Summary:

  • Strong Financial Standing: Continued surplus and conservative budgeting
  • Banking Issues: Concern raised about low-interest returns from Berkshire Bank
  • Action Items:
    • Kendra to retrieve loan documents
    • Reach out to Berkshire for better investment options
    • Compare offers from Monson Savings and Peoples Bank
  • Commentary: Darren James highlighted the stronger community presence and partnership interest shown by Peoples and Monson over Berkshire

C.

HR Committee

Presenter: Kendra Salvador

  • Summary: The HR Committee will meet on June 26
  • Over the summer, the committee is focused on reviewing and updating the employee handbook in collaboration with Kendra and staff
  • Any proposed policy or handbook changes will be presented at the next board meeting for a vote

IV. Other Business

A.

Discussion of Remote Board Issues

Speakers: Teremar Rodriguez-Vazquez and Diana Day Foskett

Summary:

  • The board confirmed there are no outstanding issues related to remote participation
  • This agenda item is now considered resolved and will be removed from future agendas until 2027

B.

Discuss Summer Retreat

Presenter: Teremar Rodriguez-Vazquez

Summary:

  • The annual Board Retreat is scheduled for Saturday, July 26, 2025 at 10:00 AM, to be held in person at the school
  • The retreat will focus on:
    • Committee work
    • Planning goals for the upcoming school year
    • Establishing the meeting cadence
    • Reviewing and approving reports due by August 1
  • The retreat will also include a formal board meeting to vote on any necessary items before the start of the school year
  • No separate board meeting is planned for August unless urgent approval is needed
  • Attendance is expected from all board members, and an email will be sent out to confirm availability
  • Food and light entertainment will be provided
  • Board On Track will be invited to participate—either in person or remotely—for training and onboarding support, especially for new board members
  • Attendees are encouraged to bring their laptops/devices to access Board On Track and come prepared with questions

V. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:58 PM.

Respectfully Submitted,
Donna Carroll