Summit Academy Charter School

Minutes

Board Meeting

Date and Time

Tuesday June 12, 2018 at 7:00 PM

Location

27 Huntington Street

Trustees Present

F. Mitchell, M. Bernard, M. Washington, N. Campbell, N. Dominguez, R. Watson, Y. Houlder

Trustees Absent

J. Bailin, R. Guarini

Guests Present

C. Swift

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

M. Bernard called a meeting of the board of trustees of Summit Academy Charter School to order on Tuesday Jun 12, 2018 at 7:12 PM.

C.

Approve Minutes

Y. Houlder made a motion to approve minutes from the Board Meeting on 05-08-18 Board Meeting on 05-08-18.
M. Bernard seconded the motion.
The board VOTED unanimously to approve the motion.

II. Academic Excellence

A.

Principal's Report

6th Grade Predictions
ELA
  • 36 out of 42 scholars took the test
  • 17 out of 33 are predicted to earn a 3 or 4
  • 52% compared to 7% in 2017
Cut Scores
  • 42 scholars on the roster
  • 6 did not take the ELA assessment
  • 5 did not meet 
  • 31 met
  • 86% of scholars met the cut score
Math
  • 36 out of 42 scholars took the test
  • 12 out of 37 are predicted to earn a 3 or 4
  • 32% compared to 12% in 2017
Cut Scores
  • 42 scholars on the roster
  • 6 did not take the Math assessment
  • 2 did not meet 
  • 34 met
  • 94% of scholars met the cut score

7th Grade Predictions
ELA
  • 39 out of 43 scholars took the test
  • 17 out of 39 are predicted to earn a 3 or 4
  • 41% compared to 32% in 2017
Cut Scores
  • 44 scholars on the roster
  • 1 did not take the ELA assessment
  • 3 did not meet 
  • 36 met
  • 92% of scholars met the cut score
Math
  • 39 out of 43 scholars took the test
  • 14 out of 39 are predicted to earn a 3 or 4
  • 36% compared to 26% in 2017
Cut Scores
  • 44 scholars on the roster
  • 2 did not take the Math assessment
  • 4 did not meet 
  • 35 met
  • 90% of scholars met the cut score

8th Grade Predictions
ELA
  • 37 out of 41 scholars took the test
  • 19 out of 37 are predicted to earn a 3 or 4
  • 51% compared to 42% in 2017
Cut Scores
  • 45 scholars on the roster
  • 4 did not take the ELA assessment
  • 5 did not meet 
  • 32 met
  • 86% of scholars met the cut score
Math
  • 37 out of 41 scholars took the test
  • 19 out of 37 are predicted to earn a 3 or 4
  • 51% compared to 39% in 2017
Cut Scores
  • 45 scholars on the roster
  • 4 did not take the Math assessment
  • 2 did not meet 
  • 35 met
  • 95% of scholars met the cut score

III. Town Hall Debrief

A.

Task Force Work

Tabled for next meeting.

IV. Finance

A.

Financials

  • Salaries – Mathew Gasda last day was 5/18/18 - I owe him 3 days of salary from the 16-18.  Will issue on the 6/15 payroll. 
  • Substitute teachers – Amber and Christen will continue through June @ $150 per day each.
  • Student Enrichment – Asase has been paid off $750 and there are no more remaining payments for June.
  • QuickBooks has a cash flow report that starts with net income and show cash in and out at the balance sheet level. If you want to see actual cash in and out , for example, what we are spending monthly on payroll or leases etc.. we would have to build that report for you for big ticket items. 

V. 2018 - 2019 Planning

A.

Programming, People, Procedures

Based on DOE feedback, SACS must determine how to align people, programming and finances.  If the school is putting a premium on social emotional distractions that are hindering learning, how is that reflected in who is on the staff, shifts in the curriculum, and how monies are allocated.
  • SACS must finalize the staffing structure for 2018 - 2019
  • Board to use Renewal documentation to inform decisions for the next year
  • Board to schedule a board meeting for next week to continue this process
DOE Visit
  • Charter Team discussed future of Summit and what the school must do to secure renewal.
    • Improved scores
    • Meet standards for operations
    • Meet standards for finance
    • Prepare s renewal application which reflects successes, challenges and improvement strategies that have garnered positive results

VI. Closing Items

A.

Adjourn Meeting

R. Watson made a motion to adjourn the meeting.
F. Mitchell seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:00 PM.

Respectfully Submitted,
M. Bernard