Wesley International Academy

Minutes

April Board Meeting

Date and Time

Tuesday April 9, 2024 at 6:00 PM

Location

Wesley Media Center

Directors Present

A. Hunter, D. Hrabe, E. Cater, K. Boyer, K. Jones, O. Okwara, S. Williams

Directors Absent

M. Guertin

Ex Officio Members Present

J. Marshall

Non Voting Members Present

J. Marshall

Guests Present

C. Hudson, C. Wyatt, D. Johnson, Duewa Brown, H. Kariem, L. Price (remote), Ms. Spann, R. Edwards, R. Goodman, R. Pavone, S. Finney, Sarah Feltrop, Shani Seaton, Taime Hightower

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

K. Boyer called a meeting of the board of directors of Wesley International Academy to order on Tuesday Apr 9, 2024 at 6:03 PM.

C.

Approve Minutes

K. Jones made a motion to approve the minutes from March Rescheduled Board Meeeting on 03-06-24.
D. Hrabe seconded the motion.
The board VOTED to approve the motion.

D.

Ratify Lottery Vote

D. Hrabe made a motion to Ratiy Lottery Vote.
K. Jones seconded the motion.
The board VOTED to approve the motion.

E.

Approve Agenda

K. Jones made a motion to Motion to add Recruit Board Members to Executive Session.
A. Hunter seconded the motion.
The board VOTED to approve the motion.
K. Boyer made a motion to To remove Leadership in Executive Session.
K. Jones seconded the motion.
The board VOTED to approve the motion.
S. Williams made a motion to Tp Approve Adjusted Agenda.
O. Okwara seconded the motion.
The board VOTED to approve the motion.

F.

Community Comments

No community comments.

II. Board Chair Updates

A.

Training Hours

Reminder vitual training April 24th 6pm to 9pm.

III. Executive Director Updates

A.

Security Devices Presentation

ED gave overview of Demostration Day about 43 people attended durling the day.

Early this year we surveyd parents and today we want to give the results.

 

 

Donica Johnson gives overview of the 3 devices Wesley is considering:

All board members were given a folder to show comparsions of vendors.

Handouts from each company and power point with survey results were presented.

 

Demo Day was March 27th,  parents , staff and board members were invited to participate.

10 parents

33 staff members

1 Board member

 

3 Devices Considered:

 

  • Evole: # of Stars 4.55  pin points theart , very satified because this is used in hospitals.
  • Garrett #2.09 stars :  Negative responses,   did not like closed feel. 
  • Opengate: more negative than postive, sales representation talked badly about other products.  Seems like Opengate could slow  kids  down entering school.

Board Member ask,  what happens if you find something on a student.  SRO will address situation and  administrator is also involved.  Protacol is also in APS handbook.  

Another positive for Evole, Evole will also collect data.

 

 

 

 

B.

Security Device Recommendation

E. Cater made a motion to to use evole system.
S. Williams seconded the motion.

ED recommends Board to vote for Evolve Security Device.

Would like to have in place by beginning of school year .

 

 

APS is holding funds for us until Board votes .  

The board VOTED to approve the motion.

IV. Governance

A.

Enrollment Updates

Lottery:  There was a demand from parents to  see school after lottery results.   Donica Johnson added  one more tour.  Tour was the largest  for Wesley,  60+  attended. We hope this willl increase our enrollment.  Parents gave  Wesley very postivie feedback.   

Board member ask do we feel positive uptick ? Very  hard to predict but Wesley is trending in the right direction.

Kindergarten acceptances are in the 80s , we want to be at 88. Board Members gives credit  to Donica and team for efforts for enrollment.

B.

Recruitment of New Board Members

Interviews went well and more information come.

V. Academics

A.

Early Literacy Implementation

House Bill passed eearly literacy Wesley already in the process.

Admin and Instructional Coaches will be on Literacy Committee

Schedule will be adjusted to implement to students.

Training has begun,Committee meets every week.

 

B.

Spanish Implementation

2 modile to consider

 

1st modile:  to choose foreign language once in middle school

 2nd modile: elective options to let PYP  student pick foreign language and have class 

once a week.

C.

Upcoming Testing

Looking at MAP testing and comparing data from last year.

Milestones will be at the end of this month.

Teachers are preparing students for writing portion of Milestones.

Ms. Kemp and Ms. Feltrop talk about how mock writing is helpful for 3rd and 4th grade.

Practice testing hopefully will  decrease anixeity for students.

 

VI. Finance

A.

February unaudited financial overview

CFO speaks briefly,    Operating Revenue variance is very positive .  Approved revised budget will not show up until march books are closed.

B.

2025 Budget Timeline/Milestones

 Lisa Price gives updates on APS Budget Meetings.  Revenue on State and Local are very important for our forecasting this helps us to be competive in salaries.  QBE funding is still unkown .

Key Objectives: For Wesley to be competive with compensation, 

 

Public Notices will be May 15 and June 4.

We have 2 hearings May 15 2025, Wesley will  take feedback on budget.

2nd hearing will  be June 4th 2025.  Budget must be approved by June 30.

 

 

VII. Closing Items

A.

Adjourn Meeting

D. Hrabe made a motion to Motion to Adjourn.
S. Williams seconded the motion.
The board VOTED to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:30 PM.

Respectfully Submitted,
C. Wyatt