Wesley International Academy
Minutes
March Board Meeting
Date and Time
Tuesday March 2, 2021 at 6:00 PM
Location
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Meeting ID: 722 925 0184
Passcode: 040710
Public Comments: https://docs.google.com/spreadsheets/d/13iJ4g8T5iWaWEsJ-Iopmana4UcevHdq3C1EA1nLMxY0/edit?usp=sharing
Directors Present
A. Hunter (remote), B. Mitchell (remote), D. Hrabe (remote), E. Cater (remote), F. Carroll (remote), J. Hansen (remote), J. Wright (remote), K. Delp (remote), M. Guertin (remote), M. Rogers (remote)
Directors Absent
C. Hill, T. Ryan-Lawrence, T. Tidwell
Directors who arrived after the meeting opened
J. Wright, K. Delp
Ex Officio Members Present
J. Marshall (remote)
Non Voting Members Present
J. Marshall (remote)
Guests Present
A. Chung (remote), A. Pullen (remote), Brian Hooker (remote), C. Wyatt (remote), D. Johnson (remote), D. Mason (remote), D. Satterfield (remote), G. Walker (remote), Jared Apperso (remote), Jatoyia Armour (remote), K. Boyer (remote), L. Price (remote), Leticia Mitchell (remote), Michelle Jacobs (remote), Niki Nigh (remote), R. Goodman (remote), R. Pavone (remote), Ron Gates (remote), Shani Seaton (remote), Yashica Douglas (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
D. Hrabe called a meeting of the board of directors of Wesley International Academy to order on Tuesday Mar 2, 2021 at 6:01 PM.
C.
Agenda Adoption
B. Mitchell made a motion to adopt.
J. Wright seconded the motion.
The board VOTED to approve the motion.
J. Wright arrived.
D.
Approve February Board Meeting Minutes
K. Delp made a motion to approve the minutes from February Board Meeting on 02-02-21.
J. Wright seconded the motion.
The board VOTED to approve the motion.
K. Delp arrived.
II. Public Comments
A.
Public Comments
No Comments
III. Executive Director Updates
A.
School Update
Sharing feedback from being in person for the last month
Dr. Satterfiled
Very smooth transition for students coming back into the building for in person learning.
Hybrid model is going well. Both virtual and in person students are taking iReady assessments right now to determine where we should focus our instruction.
Dr. Mason
MYP finished 1st benchmark of the 2nd semester. Things are going smooth. Couple more teachers returned back to the building.
B.
Weighted Lottery Report and Approval
Ms Johnson introducing Dr. Apperso to present weighted lottery analysis and recommendation.
Recommendation is that WIA use a weight of 20, the maximum allowed under the charter agreement.
The number of disadvantaged students is 59. In order to reach board's goal to meet the goal of 69%, we need almost everyone to be accepted and enrolled. The reality is that students are applying to multiple places so not all that apply convert to enrolled students.
When looking at last year's trend, we may not be able to meet our goal. The numbers have been moving upward for several years now.
Board should discuss a strategy to reach more economically disadvantaged students and assist with enrollment.
E. Cater made a motion to approve to use weight of 20:1 for economically disadvantage students in WIA 2020/21 Lottery.
M. Guertin seconded the motion.
The board VOTED to approve the motion.
IV. Board Chair Updates
A.
Spring Training with GCSA
We have to schedule spring training with GCSA.
Training is typically on Tuesday or Thursday from 4-8pm.
Kindly requesting that the board members review their schedules for March & April and providing dates when not available.
All board members should complete 9hrs of training within the designation areas.
GSCA is using Canvas to facilitate the training.
B.
Remaining Training Requirements SY20-21
C.
Board Giving
Currently we are at 77% of board giving. Ideally we would like to reach 100% to aid our development committee team with messaging when fundraising.
V. Committee Updates
A.
Governance Committee Update
We've completed the board's cyclical calendar. All should review - available in BOT.
Committee chairs should review to plan accordingly.
Kindly asking the board to review the BOT guides and offer feedback.
We also reviewed the Lottery results during the meeting which was presented earlier.
Committee reviewed the proposed school calendar year.
B.
Academic Excellence Committee Update
Committee adjusted their meetings to every other month.
C.
Finance Committee Update
Committee did a deep dive into the proposed budget revisions for SY2021.
Headline from the budget is a really good news. The revision is favorable on the revenue and expense side.
Revenue changes are favorable due to CARES Act funding.
Other category change was negative is due to field trips and other activities.
Change: $576,500
Expense are mostly lower due to limited operations in the building.
The line items that are slightly up mostly due to new website and staff professional development not included in the original budget.
All the covid proofing, cleaning, and IT needs resulted in slight increase of those expense line items.
Change: ($315,265)
Revised budget is resulting in the surplus.
K. Delp made a motion to accept budget revision for SY2021 as presented.
J. Wright seconded the motion.
The board VOTED to approve the motion.
D.
Development Committee Update
We reached our goal for this year. Estimated projected revenue is $78k.
We are still looking for business sponsors to support Wesley.
VI. Closing Items
A.
Adjourn Meeting
B. Mitchell made a motion to adjourn the meeting.
A. Hunter seconded the motion.
The board VOTED to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:42 PM.
Respectfully Submitted,
E. Cater
Documents used during the meeting
- 2021-01-20 Review of 2020 Lottery Results_Redacted.pdf
- 2021-01-25 2022 Draft Calendar.pdf
- 20210128.SY21.Dec_2020_-_ Financial Report.pdf
- 2021-02-10 FY2021 Proposed Budget Revision.pdf