Wesley International Academy
Minutes
December Board Meeting
Date and Time
Tuesday December 3, 2019 at 6:00 PM
Location
211 Memorial Dr., Atlanta, GA 30312
The December 2019 meeting of the WIA Board of Directors will take place on Tuesday, December 3rd, 2019 beginning at 6:00pm in the WIA Media Center. We hope to see as many stakeholders attend as possible.
Directors Present
A. Hunter, B. Mitchell, C. Hill, D. Hrabe, E. Cater, F. Carroll, J. Hansen, J. Wright, K. Delp, M. Guertin, T. Ryan-Lawrence, T. Tidwell
Directors Absent
M. Rogers
Directors who arrived after the meeting opened
E. Cater
Ex Officio Members Present
J. Marshall
Non Voting Members Present
J. Marshall
Guests Present
A. Pullen, C. Wyatt, Chris Wyatt, D. Mason, D. Satterfield, L. Price, Lisa Price, R. Goodman
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
K. Delp called a meeting of the board of directors of Wesley International Academy to order on Tuesday Dec 3, 2019 at 6:02 PM.
C.
Agenda Adoption
D. Hrabe made a motion to Approve the agenda.
J. Hansen seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| T. Tidwell |
Aye
|
| M. Rogers |
Absent
|
| C. Hill |
Aye
|
| K. Delp |
Aye
|
| F. Carroll |
Aye
|
| E. Cater |
Absent
|
| M. Guertin |
Aye
|
| J. Wright |
Aye
|
| A. Hunter |
Aye
|
| J. Hansen |
Aye
|
| B. Mitchell |
Aye
|
| D. Hrabe |
Aye
|
| T. Ryan-Lawrence |
Aye
|
D.
Approve Minutes
C. Hill made a motion to approve minutes from the November Board Meeting on 11-05-19 November Board Meeting on 11-05-19.
D. Hrabe seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| A. Hunter |
Aye
|
| D. Hrabe |
Aye
|
| T. Ryan-Lawrence |
Aye
|
| M. Guertin |
Aye
|
| C. Hill |
Aye
|
| E. Cater |
Absent
|
| T. Tidwell |
Aye
|
| J. Hansen |
Aye
|
| J. Wright |
Aye
|
| M. Rogers |
Absent
|
| K. Delp |
Aye
|
| B. Mitchell |
Aye
|
| F. Carroll |
Aye
|
II. Public Comments
A.
Public Comments
No public comments
III. Executive Director Updates
A.
Dashboard Overview
Dr. Mason discussed MYP discipline over the last two months.
B.
Single Select Pilot
Matt Underwood came to discuss the SchoolMint Pilot (Single Select Pilot) program with the board of directors and answer any questions the board may have.
+ SchoolMint is an enrollment software platform for schools.
+ Includes School Finder
+ Application and Lottery Management
+ Can apply to multiple schools and for multiple children under one account
+ Tracks application process for families
+ Customized to take into account weighted lottery
+ Lottery results are more transparent, efficient and fair
+ Increases productivity and efficiency of our registrar during application approval/verification process, and communications.
+ Single Acceptance Policy
+ Families can not accept seats at multiple schools and hold the seats.
+ Students who receive multiple offers must accept one offer by a common date and cannot accept at multiple schools.
+ SchoolMint is an enrollment software platform for schools.
+ Includes School Finder
+ Application and Lottery Management
+ Can apply to multiple schools and for multiple children under one account
+ Tracks application process for families
+ Customized to take into account weighted lottery
+ Lottery results are more transparent, efficient and fair
+ Increases productivity and efficiency of our registrar during application approval/verification process, and communications.
+ Single Acceptance Policy
+ Families can not accept seats at multiple schools and hold the seats.
+ Students who receive multiple offers must accept one offer by a common date and cannot accept at multiple schools.
E. Cater arrived.
C.
Participate in Single Select Pilot Program
T. Tidwell made a motion to participate in the APS Single Select Pilot Program.
J. Wright seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| T. Ryan-Lawrence |
Aye
|
| C. Hill |
Aye
|
| E. Cater |
Aye
|
| A. Hunter |
Aye
|
| D. Hrabe |
Aye
|
| T. Tidwell |
Aye
|
| J. Wright |
Aye
|
| K. Delp |
Aye
|
| M. Rogers |
Absent
|
| F. Carroll |
Aye
|
| M. Guertin |
No
|
| J. Hansen |
Aye
|
| B. Mitchell |
Aye
|
IV. Board Chair Updates
A.
Holiday Party
Discussed details for Board and Leadership Holiday Event.
B.
Holiday Party
V. Governance
A.
Succession plan for Wesley Leadership
T. Tidwell made a motion to adopt the Wesley Succession Plan as presented.
D. Hrabe seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| K. Delp |
Aye
|
| T. Ryan-Lawrence |
Aye
|
| T. Tidwell |
Aye
|
| B. Mitchell |
Aye
|
| M. Guertin |
Aye
|
| J. Wright |
Aye
|
| A. Hunter |
Aye
|
| J. Hansen |
Aye
|
| C. Hill |
Aye
|
| F. Carroll |
Aye
|
| E. Cater |
Aye
|
| D. Hrabe |
Aye
|
| M. Rogers |
Absent
|
B.
Succession plan for Board of Directors
T. Tidwell made a motion to approve the plan as presented by correcting 2 typos.
T. Ryan-Lawrence seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| K. Delp |
Aye
|
| M. Rogers |
Absent
|
| B. Mitchell |
Aye
|
| J. Hansen |
Aye
|
| T. Ryan-Lawrence |
Aye
|
| C. Hill |
Aye
|
| T. Tidwell |
Aye
|
| J. Wright |
Aye
|
| E. Cater |
Aye
|
| A. Hunter |
Aye
|
| D. Hrabe |
Aye
|
| M. Guertin |
Aye
|
| F. Carroll |
Aye
|
C.
Wesley Lottery update
Previously discussed in Single Select Pilot Program.
VI. Academic Excellence
A.
CCRPI Data Update
+ Discussed CCRPI overall score breakdown.
+ PYP's biggest drop this year was in closing the gaps
+ MYP's drops were in progress and closing the gaps
+ PYP's biggest drop this year was in closing the gaps
+ MYP's drops were in progress and closing the gaps
VII. Finance
A.
Q1 Financial Statements
+ Have gone through first 3 months of financial statements.
+ End of Q1, on track to make up the revenue shortfall by the end of the year discussed in previously months.
+ Mid-Year budget revisions should be presented in February.
+ End of Q1, on track to make up the revenue shortfall by the end of the year discussed in previously months.
+ Mid-Year budget revisions should be presented in February.
VIII. Executive Session
A.
Executive Session
Discussed employment agreement
T. Ryan-Lawrence made a motion to enter executive session.
C. Hill seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Wright |
Aye
|
| F. Carroll |
Aye
|
| D. Hrabe |
Aye
|
| K. Delp |
Aye
|
| E. Cater |
Aye
|
| T. Ryan-Lawrence |
Aye
|
| M. Rogers |
Absent
|
| J. Hansen |
Aye
|
| T. Tidwell |
Aye
|
| M. Guertin |
Aye
|
| C. Hill |
Aye
|
| B. Mitchell |
Aye
|
| A. Hunter |
Aye
|
IX. Closing Items
A.
Adjourn Meeting
T. Tidwell made a motion to adjourn the meeting.
K. Delp seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Wright |
Aye
|
| D. Hrabe |
Aye
|
| C. Hill |
Aye
|
| M. Rogers |
Absent
|
| B. Mitchell |
Aye
|
| T. Ryan-Lawrence |
Aye
|
| T. Tidwell |
Aye
|
| M. Guertin |
Aye
|
| J. Hansen |
Aye
|
| E. Cater |
Aye
|
| F. Carroll |
Aye
|
| K. Delp |
Aye
|
| A. Hunter |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:07 PM.
Respectfully Submitted,
K. Delp
X. Other Business
A.
Vote to Approve Employment Contracts discussed in Executive Session
C. Hill made a motion to authorize the employment agreement for Amy Odle as discussed in executive session.
J. Wright seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| F. Carroll |
Aye
|
| M. Rogers |
Absent
|
| A. Hunter |
Aye
|
| J. Hansen |
Aye
|
| M. Guertin |
Aye
|
| J. Wright |
Aye
|
| E. Cater |
Aye
|
| T. Ryan-Lawrence |
Aye
|
| T. Tidwell |
Aye
|
| C. Hill |
Aye
|
| K. Delp |
Aye
|
| B. Mitchell |
Aye
|
| D. Hrabe |
Aye
|