Testing has been going on, so not much else has been a focus.
This has been the quietest testing experience, so would like to thank the administration and teachers for creating a wonderful testing environment. Anxious and cautiously optimistic about test results.

First day of field day today.

Dr. Pullen
Just concluded testing; was the last week in April and first week of May.
99% participation rate. 100% MYP and all but 2 students in PYP participate. 521 students total. Cautiously optimistic about results based on some coming in.
100% of students participated online with very few technological difficulties this round.
Have results for grades 3, 5, and 8 as well as a prelim list of students that need to retake 1 or more subject areas. Compared to last year, 21% less students retaking in ELA. Math students 5 and 8, 60% less students participating in retakes. Retakes are happening right after Memorial Day, Tuesday through Thursday, after school. Informing families now and providing with tutoring options.

Expecting all results to be in by the end of the week. Results to be emailed to the board once the embargo is lifted by the district.
 

Dr. Mason and Ms. Lawrence:
MYP - more of a one-stop-shop resource
PYP - Some new resources and some current resources being renewed

Ms. Goodman, Ms. Minnifield, Ms. Waterberry, and Dr. Dukes
Ensures vertical alignment, instituting common practices, and streamlining the delivery of organizational resources. (Full slide presentation included in agenda packet)
Used the strategies to get to Pearson's. (also included in full slide deck included in agenda packet)

Teachers will receive training on the new curriculum during Wesley University and preplanning; teachers can adapt to their style during this process.

2 years for full PYP roll out with Pearsons. ELA and Social Studies first, then Science and Math (Math is currently Pearsons)

Total projected cost for next year is $280K, of which $163K is a one-time expense
 

Public Hearing for FY2019 Proposed Budget:

Lisa Price:
  Adopted a similar format to that of the district so we can start comparing YOY.
  Objectives:
    Develop a balanced budget
    Pursue the implementation of a competitive multi-year compensation model for teachers
    Manage escalating pension and healthcare expenses
    Maintain an unrestricted cash balance between 30-45 days of working capital
 
Enrollment assumptions (FTE)
    FY2018 funded - 792 FY2019 forecast - 800. Full capacity per Charter is 824

Revenue assumptions
    Assumes QBE held flat and federal funds goes to zero due to loss of Title I funding
    Local: assumes tax digest remains frozen at 2016 levels.
    Other: field trip, athletic club, and other school fees
    Cash Reserves: Special one-time funding for roll-out of new school-wide curriculum ($163K) and seniority based signing bonuses ($93K). $244 in additional funding to offset rising healthcare expenses and pension due to some one-time expenses. Need roughly $500K to balance the budget.

Function Codes: Using function codes consistent with the district and the state. Function codes include: Instruction, Pupil Services, Improvement of Inst. Services, General Admin, School Admin, Support Services - Business, Maintenance and Ops Facility, Student Transportation, and School Nutrition.
    Total Budget - $11,062,397
    $214K increase in personnel from 107 to 111
    $235 increase in TRS employer contribution
    $100K increase for APS district fee
    $295K increase in employer healthcare subsidy
    $163K - one time expense for new curriculum
    $93K - one time expense for seniority based signing bonuses (excludes leadership)

Healthcare Expenses  
    2018 - $826,728; 2019 BCBS Renewal projected at $1,542,639; 2019 budget $1,295,483 (changed around some of the plans and worked with BCBS to reduce cost). Long term disability becoming optional and fully subsidized by the employee. next year cost is $7881 per employee.  

Compensation Overview:
    82% to Instruction
    10% to school admin
    7% to general admin and support services
    1% to maintenance

Proposing using $500,017 of cash reserves to balance the FY19 budget
Second year in a row we have not put money in reserves. Plans going forward to ensure we can run profitably include looking at our organizational structure to look for ways to streamline

Sensitivity Analysis: Scenarios and Action Plans
If APS receives an additional $49M in revenue from taxes, our revenue will increase by $600K
    $300K to retroactive salary step increases for all teachers to obtain 95% APS pay scale
    $300K to cash reserves

If enrollment shortfalls by 30 pupils, revenue shortfall is $386K
    Board approve reduction of unrestricted cash balance from 45 to 30 days freeing up $420K

If the APS 2% district fee remains flat 2% for FY2019, WIA's funding is expected to increase by $100K
    Reduce the use of cash reserve to balance the budget

Second Public Budget Hearing for FY 2019 and Final Adoption - June 19, 2018 during Board Meeting
     

Covered in section C. Full deck included in agenda packet.

No public comments

Received our official letter from GA DOE with our new Charter!

Board donations due May 1st.

Concept included in the agenda packet
May require a couple of different dashboards in order to cover everything
Includes examples from GCSA conference and examples from our charter renewal process of what the State is looking at
Check BOT dashboard to use - OKRs

See attachment in agenda packet for goals, questions, and proposed scenarios.
Discussed moving to a quarterly financial review
Need to reach out to new board members to see interest in which committees and scheduling
Looking at 2nd week committee meetings and 4th week for board meeting
Move back to Chair and Vice-Chair for Committees


 

Previously stated in ED Updates
No meeting in May

Jason Marshall
Had a great conversation about China Night and working with PTA to broaden the scope of the event
Red Thread is our annual fund and discussed using those funds to flow directly into the Chinese program

Have approved about 2/3 financial policies. 4 remaining to complete over the next couple of months
Working on next year's budget; to be presented at June board meeting

Included in agenda by mistake. No vote needed.

Handbooks presented last month. Ready for a vote.

Get your training completed before June 30th. GCSA weblinks sent out.