Agenda sent out by Governance yesterday.

Located in the WIA Auditorium

October 6th, received APS's request that we clarify some of our responses to our Charter Renewal Application.
Executive Committee conference call held on Tuesday October 10th to discuss internal timelines on communicating back to APS.
Board response will begin on Thursday during training.  Jason's team has already started on their portion of the response.
 

No need for a special meeting of the BOD for October as the November meeting has been moved to November 1st.  No board vote needed, as the board already approved moving the meeting to November 1st.

Leadership met last week and yesterday regarding the response due to APS.  Jason has also reached out to Kristen Moody, who will meet with the leadership team next Tuesday and Friday to help ensure a strategic and consistent voice will be used in responding to APS.

Dr. Pullen - Study Island is being used as our benchmarking system. 
Bechmarks are happening monthly. 
Performance flags include Black, Economically Disadvantaged and Students with Disabilities in ELA, Math, Science and Social Studies (Students with disabilities NA in Science and Social Studies).
Using the results to come up with student specific and classroom specific action plans.
This is being integrated into the school day, as one of the areas are our economically disadvantaged students and the board wants to ensure all students are given the same opportunity during the school day.

Blue Ribbon contest - work on communicating with parents to help drive the goal via Study Island.
Study Island is much more granular and specific than MAPP.

PYP is also using this system, but monitoring quarterly rather than monthly.

Currently have 9 teachers getting their gifted certifications on their own time.  Very committed group of teachers working for the betterment of WIA students.

Last year, board invested additional funds into students with disabilities subgroup.  Need to ensure that the investment is being used properly.  If not, board is willing to look at other allocations that will help drive student performance in that specific subgroup.
 

Data Wise offered at the Harvard School of Management - we must apply to attend and it's not inexpensive.  Can send 1 principal, 2 teachers, and 1 other administrator.  Must send 4 people.  Jason will send information to BOD.  https://datawise.gse.harvard.edu/

Wesley University - Plan on offering to all teachers, the opportunity to come and study at WIA.  Either 5 half days or 2 full days of training during the summer.  Would like to make it optional this coming summer and mandatory the year after.

Communication is key.  Goal is have everyone in the school know what last year's CCRPI score was last year and what the goal is this year, from an adult perspective. 

 

Count Day:
784 present for count day; 794 enrolled; one of the best turnouts.  Next count day is in March. 

October 23rd Deputy SI coming for a visit to the school

Fun run was a huge success.  Ewa and her team worked with administration.  Children and teachers enjoyed it!

Committee Membership finalized - will be reviewed during vote under Governance section.

Will be working with administration on the "town hall" meetings this week.

Possibility of an expert for CCRPI coming in to speak with the board.  Will speak with Lisa regarding budget.

New brochures for community giving program
Georgia Gives day coming up November 28th (Tuesday after Thanksgiving) - big social media blitz among the community
Would love to have a board match of $5,000 on Georgia Gives Day.  Also having community dinner on November 28th. 
Community Dinner is scheduled for around 5:30pm
Working on private dinners in homes to host 10-20 people to help raise funds for WIA.  Looking in February.

School was audited with a perfectly clean audit for FY17!!
School remains in a strong financial position; revenue and expenses are tracking in line with the budget.
Started talking about fundraising and investing cash as well as policies and procedures, etc.  Worked with some great people at GA State and their foundation to see how these items can benefit the school going forward.

Training from 4:00pm to 8:00pm Thursday; dinner will be served.
TRL to attached APS clarification letter to this month's minutes.
45 minutes to be spent on annual board goals
Please review materials sent out prior to training.
 

Time to start thinking of recruiting board members for next year.
Interviews planned for February/March with a slate proposed in April as they attend committee meetings with a final vote in May.
Looking at various resources for seeking out new board members.  Please send Tom or Elisa any possible candidates.  Primary need is fundraising.  Also looking at building partnerships with local colleges or large corporations.
Need a better conference call system for BOD - look into Jabra Bluetooth speaker for board meetings. Jason will look into this.

Members to include the following;
  Clay Elrod
  Chip Hill
  Lisa Price
  Jenn Tomasino
  Suzanne Burnes
  Eva Carter
  Tom Tidwell
  Jason Marshall, Ex-Officio
 

1.     Develop and approve a mid-year budget for 2017-2018 by the February board meeting.
2.     Develop and approve a mid-year budget for 2018-2019 by the May board meeting.
3.     Finish and approve the financial policies that were part of the 2016-2017 committee goals.
4.     Review the school’s financial position every month to ensure the school maintains its sound financial position.
5.     Enhance coordination and communication with the Development committee.
6.     Continue to monitor anticipated changes in the school’s funding streams and identify strategies to help school leadership manage these fluctuations.

Committee to include:
  Jan Hansen
  Anna Terry
  Jason Marshall
  Kelini Parker
  Donald Mason
  Alister Pullen
  Donica Johnson
  Tim Frederick
  Felica Dixon
  Richard Quartarone
  Anita Lawrence
  Tomiko Thompson
  Felica Butler
  Colette Minifield
  Darryl Hollomon
  Elisa Buckner

Cleaned up some accounting regarding dragon boat and prepping for the fun run.  Leadership team and PTSA did a fantastic job pulling that event off.

Free event an ANCS on 10/24 - Mazie Lynn sent out email.
Please send any supporting documentation and longer notes to Secretary in advance so they can be included in the agenda.

None.