Final

Wesley International Academy

November Board Meeting

Date and Time

Tuesday November 10, 2020 at 6:00 PM EST

Location

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Passcode: WIAevent

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Meeting ID: 722 925 0184
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Agenda

     
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Agenda Adoption
   
  • Opportunity to make any necessary amendments or modifications to the meeting agenda
  D. Approve Special October Board Meeting Minutes
   
Approve Minutes from Special October 2020 meeting
   
II. Public Comments
  A. Public Comments
   
Public comments are encouraged and must remain in accordance with WIA policies and procedures.  The board allows any stakeholder an open forum to state their comments during any regularly scheduled or special meeting of the Board of Directors.
 
• Public comments are limited to 2 minutes per person.
 
• This is not a question and answer session, but rather an opportunity for stakeholders to share their thoughts and opinions in a respectful manner.
 
• Those wishing to comment  should sign up in advance of the meeting via the chat feature within the Zoom meeting. Please list your name and nature of comment. Do not make comment in the chat feature. 

Please note, online sign up will close at the start of the meeting. 
 
• In the interest of time, all policies and procedures, specifically time limits, will be strictly enforced.
III. Previous Meeting Open Items
  A. October Special Meeting
   
  1. Board's Request: please provide the APS metrics that will allow us to establish what the cut off is
  2. Board's Request: would like to review how WIA's attendance compares to APS.
  3. Board's Suggestion: the school may consider including additional questions in the survey.
  4. Board's Request: please provide updates on how we can close the gap for the concurrent instructional model with the user of technology
IV. Executive Director Updates
  A. TBD
   
TBD
V. Board Chair Updates
  A. Students’ Education / Social Support Post Covid Task Force
   
Discuss forming a task force consisting of at least one member from each committee as well as staff member from each of the schools. 
The purpose of the task force would be to begin discussions on how we can support our students upon returning to in- person learning. 
  B. Board Giving
   
Update on board giving for this year
  C. WEsley MOVEmber
   
Update on the Board of Directors Team for this year's fundraiser.
VI. Committee Updates
  A. Governance Committee Update
   
September's Meeting Update
A discussion was held regarding required Board training hours. This year all Board members are returning and will need to have the required 9 hours of training. These will be tracked by the new document in BOT. There was a discrepancy between Ga. Charter School Assoc. records and WIA records. That has now been reconciled.
  
Governance Committee goals were assigned to committee members. 
 
The Apply APS process was discussed.  The committee felt that the process worked well for WIA and that we would continue with it next year.  Legal clarification was sought on the signing of the MOU with APS.

 

The Addendum to Staff Handbook was the final point of discussion. It was felt by the attending members that it contained a lot of good changes with regards to issues that might arise due to COVID. The committee approved the addendum with th correction of minor formatting issues.

 

October's Meeting Update
  • Board Engagement
  • Board Goals

 

November's Meeting Proposed Agenda Items
  • improving BoardOnTrack adoption
  • documenting board's mentor program
  • list of cyclical decisions with deadlines to include committee responsible, committee assignment date and proposed board voting date
  • develop board orientation
  B. Academic Excellence Committee Update
   
September's Meeting Update
Discipline Data discussion and Virtual Learning Update.

 

No Meeting in October
  C. Finance Committee Update
   
September's Meeting Update

 

Review of FY 2020 Audited Financial Statements
  D. Development Committee Update
   
September's / October's Meeting Update

 

Meeting Updates:
-Business Sponsorship outreach is underway. If you have any businesses that you can ask to sponsor Wesley please reach out to Laura, Jason or Kate.

 

-WEsley's MOVEmber started Sunday! As a school community, we are moving 2021 miles and raising $10,000 together. Please register and join the fun.

 

Committee Financial Goal Update:
  • Actual (7/1/20 through 10/25/20) = $18,594
  • Estimated Additional Recurring = $17,040 - ($2,130 in monthly recurring gift pledges)
  • Estimated Year End Total = $35,634
  • Goal Total = $58,500

 
VII. Closing Items
  A. Adjourn Meeting