Opening Items

• Opportunity to make any necessary amendments or modifications to the meeting agenda

Approve Minutes from December 2018 regularly scheduled meeting

• Executive Director to present 2019-20 academic calendar for board consideration and approval

Public comments are encouraged and must remain in accordance with WIA policies and procedures.  The board allows any stakeholder an open forum to state their comments during any regularly scheduled or special meeting of the Board of Directors.
• Public comments are limited to 2 minutes per person.
• This is not a question and answer session, but rather an opportunity for stakeholders to share their thoughts and opinions in a respectful manner.
• Those wishing to comment to should sign up in advance of the meeting via https://docs.google.com/forms/d/1F-1HHyOAtNISLHxyfyZ9e_a3DPZZBCX7bubkbqZ9nlY/viewform.  Please note, online sign up will close fifteen minutes before the start of the meeting.  Those wishing to speak that have not signed up online in advance of the meeting may sign up in person prior to the beginning of the board meeting.
• In the interest of time, all policies and procedures, specifically time limits, will be strictly enforced.

Board Calendar

• China Week - in process
  • China Night: Feb 1
  • China Week: Feb 1 - 9
  • Night of the Phoenix: Feb 9 [Rachel Quartarone to present]
• Spring Training Confirmed: March 13, 2019, 4:30p - 8:30p
• Summer Team Building 

Academic Excellence

Benchmark data presentation

Development

• Recruiting China Week Sponsors
• Annual Board Giving

Finance

Brief update on current financials.  Everything is on budget and there are no areas of concern at this time. 
 

9 financial policies ready for final board approval. to be voted on.
1. Budget Development Policy
2. Internal Controls Policy
3. Financial Reporting Policy
4. Financial Audit Policy
5. Cash Reserve Policy
6. Account Payables and Payment Policy
7. Incoming Cash, Checks and Money Orders Policy
8. My Payments Plus Policy
9. Bank Reconciliation Policy

First read for 5 newly added or revised financial polices
1. Payroll policy
2. Procurement policy
3. Receiving policy
4. Employee Reimbursement Policy
5 Travel Abroad Stipend Policy

Governance

Governance is setting up an interview committee with at least 2 board members and 1 parent, 
We have no firm candidates to interview at this time.
 

Lottery is open. Governance committee is working with Admin to encourage community members to apply to Wesley

First read was in December.

Governance recommends that Committee assignments for Board members be done no later than August board meeting and that Committee goals be completed no later than September Board meeting. Once approved, Committee Goals need to be added to BOT so they can be tracked (accountability).

Board on Track has self-assessments by the Board and for the Executive Director. Governance recommends that these assessments be done in May so they can be reviewed/evaluated by Governance and then the full Board in June. 

• need to discuss who can see the actual assessments.  Currently, everyone can see generalized responses, but only 1 or 2 can see specific, individualized responses. .  

Board does evaluation of Executive Director, both with Leadership Keys and based on Board goals. Currently done by Katie and Thomas. We want to have a 3rd person added so we have 1 board member from each "class." 

• Personnel matters
  • Jason Marshall to present final draft of revised organizational chart
  • Approve recently issued educator contracts
  • Review recent staff transitions
  • Determine ED Assessment team

• Vote regarding proposed reorganization of administrative roles and functions