Packet ready

Wesley International Academy

September 2018 Board Meeting

Date and Time

Tuesday September 4, 2018 at 6:00 PM EDT

Location

WIA Media Center
The September 2018 meeting of the WIA Board of Directors will take place on Tuesday, August 4, 2018 beginning at 6:00pm in the WIA Media Center.  We hope to see as many stakeholders attend as possible.

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes
   
Approve Minutes from August 2018 regularly scheduled meeting
    Approve minutes for August 2018 Board Meeting on August 7, 2018
II. Executive Director Updates
  A. MAP Data up to this point
  B. School Climate Score Update
   

Details on the factors and plans to increase our score going forward.
III. Public Comments
  A. Public Comments
   
Public comments are encouraged and must remain in accordance with WIA policies and procedures.  The board allows any stakeholder an open forum to state their comments during any regularly scheduled or special meeting of the Board of Directors.
• Public comments are limited to 2 minutes per person.
• This is not a question and answer session, but rather an opportunity for stakeholders to share their thoughts and opinions in a respectful manner.
• Those wishing to comment to should sign up in advance of the meeting via https://docs.google.com/forms/d/1F-1HHyOAtNISLHxyfyZ9e_a3DPZZBCX7bubkbqZ9nlY/viewform.  Please note, online sign up will close fifteen minutes before the start of the meeting.  Those wishing to speak that have not signed up online in advance of the meeting may sign up in person prior to the beginning of the board meeting.
• In the interest of time, all policies and procedures, specifically time limits, will be strictly enforced.
  B. Proposed Modification to Public Comment: Vote
   
  • Vote on proposed modification to public comment presented in August
  • Goal: better address issues and concerns raised and ensure efficiency and conscientiousness in our response.
  • If approved, implementation date: October 1, 2018
IV. Board Chair Updates
  A. Housekeeping Matters
   
Board Calendar
  • Fall Training Confirmed: September 11, 2018, 4:30p - 8:30p
  • Wesley School Tour, September 14, 2018, 8:15a - 9:15a
  • Spring Training Confirmed: March 13, 2019, 4:30p - 8:30p
  B. Tax Digest and possible loan to APS
V. Academic Excellence
 
Academic Excellence
  A. Committee Report
VI. Development
 
Development
  A. Committee Report
VII. Finance
 
Finance
  A. Committee Report
   

• Overview of FY 2018 year-end figures (unaudited - attached)
• Status of 2018 audit
• General outlook for FY 2019
VIII. Governance
 
Governance
  A. Committee Report
   
  1. Bylaws; Document retention policy; Staff Handbook and “Board Policy” handbook will be revised for September governance committee; first read will be presented to full Board in October and vote by full Board in November. 
  2. Need to discuss issue of email forwarding. 
  3. Board on Track versus new company
  4. Each committee needs to establish committee goals for the year 
  5. Weighted lottery - outreach to economically disadvantaged communities
  6. Board recruitment - start reaching out to people who may be interested
  B. PYP Family/Student Handbook
   
Vote on few small changes to version we initially approved. 
  C. MYP Family/Student Handbook
   

Vote on a few small changes to MYP handbook since our initial approval. 
IX. Other Business
X. Executive Session
  A. Convene Executive Session
  B. Adjourn Executive Session
XI. Closing Items
  A. Adjourn Meeting