Final

Wesley International Academy

Governance Committee Meeting

Date and Time

Thursday March 1, 2018 at 4:15 PM EST

Location

314 Kelly St., SE, Atlanta, GA

Agenda

     
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve February Minutes
   
II. Governance
 
Governance
  A. Policy Roundup Taskforce Update
   
  • Taskforce
    • Jan Hansen - faculty
    • Tom Tidwell
    • Donald Mason
    • Donica Johnson
    • David Mitchum - academics
    • Lea Durdin
    • Beth Gay - faculty
  • Next Meeting: TBD
  • Roadmap: 
    • March 1: Draft of final policy changes, bylaws and document retention policy will be submitted to Governance Committee for review
    • April 5: Final approval by Governance Committee
    • April 17: Board meeting - present first reader to entire Board
    • May 3: Any additional, necessary review by Governance Committee
    • May 15:  Board meeting - final vote on policy changes, bylaws, and document retention policy
  • ByLaws Update - Tom/Mazie Lynn
    • Pending Action Items: 
      • Review relevant sections with Chip & Lisa - Tom 
      • Compare ED section to ED job description & contract - Mazie Lynn
      • Compare Director Agreement document to revised Bylaws - Tom
      • Compare Officer job descriptions to revised Bylaws - Mazie Lynn
    • Anticipated Timeline: same as above
  • Document Retention Policy - Thomas
    • Pending Action Items: 
      • Review relevant details with administration
      • Craft related Disaster Recovery Policy
    • Anticipated Timeline: same as above, but may be impacted by need to coordinate with Finance Committee
  B. Weighted Lottery Update
   
Discuss process of weighted lottery
  • Updated information from legal counsel & charter renewal process
  • Gather information from other schools (Drew, ACNS) on how they do it - Dana Roberts
  • Need historical demographic data from Wesley for past 3 years (Jason Marshall and Dana Roberts are working on this) - Still waiting on this information - need to set deadline
  • October: Need 40-day FTE info
  • November: Data dive to strategize for next lottery
  • Discuss documenting the lottery process
  C. Charter Renewal Update
   
  • GaDOE Response to Clarification due March 7, 2018
  • Anticipate GaDOE decision at their March Board meeting (March 22, 2018)
    • Includes committee meeting on March 21, 2018
  D. Board Recruitment and On-Boarding
   
  • Leadership on documenting the related processes: Tom Tidwell
  • Known needs:
    • 1 member's final term expires June 30, 2018 (skills: HR, projects, facilities, etc.)
    • 1 member not returning for term that expires June 30, 2020
    • Terms to be filled: 1y term for 2018-19 and 2y term for 2018-2020 in order to balance the classes
  • Update on Candidate Interviews
    • Current Pipeline
    • Timeline for Interviews
    • Interview Panel: Tom Tidwell, Katie Delp, Jan Hansen, Kate Boyer, Ewa Carter
  E. Establish Training Schedule for BOT-Related Training
   
  • Short-term: OKRs Training
  • Long-term: annual overview training to include new members
  F. Committee Goals for 2017-18 - Accountability Check-In
   
  • Policy Roundup Taskforce
    • Board Policies, including  need for document retention policy (Tom and Jan)
    • Parent and Staff Handbooks (Mazie Lynn and Jan)
    • Board ByLaws Update (Mazie Lynn and Tom)
  • Board Recruitment & On-Boarding Plan (Tom and Mazie Lynn)
  • Follow up on creation of measurable goals for the entire Board
III. Other Business
IV. Closing Items
  A. Adjourn Meeting