Final

Wesley International Academy

Governance Committee Meeting

Date and Time

Thursday February 1, 2018 at 4:15 PM EST

Location

314 Kelly St., SE, Atlanta, GA

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve January Minutes
   
II. Governance
 
Governance
  A. Policy Roundup Taskforce Update
   
  • Taskforce
    • Jan Hansen - faculty
    • Tom Tidwell
    • Donald Mason
    • Donica Johnson
    • David Mitchum - academics
    • Lea Durdin
    • Beth Gay - faculty
  • Next Meeting:
  • Roadmap: Need to update timelines based on recent meeting
    • Feb 1: present draft policy documents to governance committee
    • Mar 1: governance committee review and approval
    • April: present to entire Board
  • ByLaws Update - Tom/Mazie Lynn
    • Pending Action Items: need to assign and set February deadlines
      • Review relevant sections with Chip & Lisa
      • Compare ED section to ED job description & contract
      • Compare Director Agreement document to revised Bylaws
      • Compare Officer job descriptions to revised Bylaws
    • Anticipated Timeline: slipping
      • Present to Governance Committee in February
      • 1st Read to the Board in February upon Governance approval
      • 2nd Read/Vote by Board in March
  B. Committee Goals for 2017-18 - Accountability Check-In
   
  • Policy Roundup Taskforce
    • Board Policies, including  need for document retention policy (Tom and Jan)
    • Parent and Staff Handbooks (Mazie Lynn and Jan)
  • Board ByLaws Update (Mazie Lynn and Tom)
  • Board Recruitment & On-Boarding Plan (Tom and Elisa)
  • Follow up on creation of measurable goals for the entire Board [began at August 2017 Training continued at January 2018 Training]
  C. Weighted Lottery Update
   
Discuss process of weighted lottery - Need info before February 9 GaDOE Meeting
  • Gather information from other schools (Drew, ACNS) on how they do it - who is accountable for this effort?  
  • Need historical demographic data from Wesley for past 3 years (Jason Marshall and Dana Roberts are working on this) - Still waiting on this information - need to set deadline
  • Need 40-day FTE info in October - Still waiting on this data - need to assign someone to follow up
  • What is process after data is collected?
  D. Secondary Legal Counsel Identification
   
  • Follow up with Jason Marshall about identifying secondary legal counsel
    • Recommendations previously provided to Jason Marshall to interview/vet 
  • Need to finalize for presentation to Board in February 2018
  E. Charter Renewal Update
   
  • GaDOE Interview set for February 9, 2018
  • Anticipate GaDOE decision at their March Board meeting
  F. Board Recruitment and On-Boarding
   
  • Leadership on documenting the related processes: Tom Tidwell and Elisa Buckner
  • Known needs:
    • 1 member's final term expires June 30, 2018 (skills: HR, projects, facilities, etc.)
    • 1 member not returning for term that expires June 30, 2020
    • Terms to be filled: 1y term for 2018-19 and 2y term for 2018-2020 in order to balance the classes
  • Timeline for finalizing and document related processes needs to be determined at February Governance Meeting
III. Other Business
IV. Closing Items
  A. Adjourn Meeting