Final

Wesley International Academy

Governance Committee Meeting

Date and Time

Thursday January 11, 2018 at 4:15 PM EST

Location

Kelly St. House - 314 Kelly St.

Agenda

     
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve December Minutes
   
II. Governance
 
Governance
  A. Policy Roundup Taskforce Update
   
  • Taskforce
    • Jan Hansen
    • Tom Tidwell
    • Donald Mason
    • Donica Johnson
    • David Mitchum
    • Lea Durdin
  • Next Meeting: Tuesday, January 16, 2018, 4:30p - 5:30p
  • Roadmap: Need to update timelines based on recent meeting
    • Feb 1: present draft policy documents to governance committee
    • Mar 1: governance committee review and approval
    • April: present to entire Board
  B. Committee Goals for 2017-18 - Accountability Check-In
   
  • Policy Roundup Taskforce
    • Board Policies, including  need for document retention policy (Tom and Jan)
    • Parent and Staff Handbooks (Mazie Lynn and Jan)
  • Board ByLaws Update (Mazie Lynn and Tom)
  • Board Recruitment & On-Boarding Plan (Tom and Elisa)
  • Follow up on creation of measurable goals for the entire Board [began at August 2017 Training continued at January 2018 Training]
  C. Weighted Lottery Update
   
Discuss process of weighted lottery
  • Gather information from other schools (Drew, ACNS) on how they do it - who is accountable for this effort?  
  • need historical demographic data from Wesley for past 3 years (Jason Marshall and Dana Roberts are working on this) - Still waiting on this information - need to set deadline
  • need 40-day FTE info in October - Still waiting on this data - need to assign someone to follow up
  • what is process after data is collected?
  D. Secondary Legal Counsel Identification
   
  • Follow up with Jason Marshall about identifying secondary legal counsel
    • Recommendations previously provided to Jason Marshall to interview/vet 
  • Need to finalize for presentation to Board in January 2018
  E. Charter Renewal Update
   
  • Application due to GaDOE by January 6, 2018
  • Mazie Lynn Causey partnering with Donica Johnson to complete application for submission
  • Anticipate GaDOE decision after their April Board meeting
  • Source and Scope Suprise
  F. Board Recruitment and On-Boarding
   
  • Leadership on documenting the related processes: Tom Tidwell and Elisa Buckner
  • Known needs:
    • 1 member's final term expires June 30, 2018 (skills: HR, projects, facilities, etc.)
    • 1 member not returning for term that expires June 30, 2020
    • Terms to be filled: 1y term for 2018-19 and 2y term for 2018-2020 in order to balance the classes
  • Timeline for finalizing and document related processes needs to be determined at this meeting
III. Other Business
IV. Closing Items
  A. Adjourn Meeting