Tulsa Honor Academy
Minutes
May 2025 Board Meeting
Date and Time
Tuesday May 6, 2025 at 4:00 PM
Location
Root Coworking Space: 110 S. Hartford Ave Suite 100 Tulsa, OK 74120
Public comments submitted in accordance to our public comments policy will be read prior to the relevant agenda item.
Directors Present
Ana Ponce, Eric Danklefsen, Ivan Godinez-Reyes, Jimmy Rodriguez, John Gawey, Lorena Rivas, Mikeal Vaughn, Omare Jimmerson, Samantha Aponte-Atkins
Directors Absent
Anna Montgomery, Cynthia Jasso Burke
Guests Present
Alison Moore, Elsie Urueta Pollock, Kate Freudenheim, Leslie Perez, Madison Dominguez
I. Opening Items
A.
Roll Call
B.
Call the Meeting to Order
Jimmy Rodriguez called a meeting of the board of directors of Tulsa Honor Academy to order on Tuesday May 6, 2025 at 4:00 PM.
II. Consent Agenda
A.
Consent Agenda: Items B-W
John Gawey made a motion to approve the consent agenda with the removal of Item O.
Omare Jimmerson seconded the motion.
The board VOTED to approve the motion.
B.
April Board Meeting Minutes
John Gawey made a motion to approve the minutes from April 2025 Board Meeting on 04-08-25.
Omare Jimmerson seconded the motion.
The board VOTED to approve the motion.
C.
Routine Staffing
D.
March Financial Report
E.
Approval of 25-26 Strawbridge Portrait Renewal Agreement
F.
Approval of 2025-2026 Hickman Law Group Legal Engagement Letter
G.
Approval of 2025-2026 Renaissance Contract
H.
Approval of 2025-2026 Amplify Inc. Memorandum of Understanding
I.
Approval of 2025-2026 H&E Landscaping Sheridan Contract
J.
Approval of 2025-2026 H&E Landscaping Lakewood Contract
K.
Approval of Premier Best Western Terms
L.
Approval of 2025-2026 Edmentum Inc. Contract
M.
Approval of 2025-2026 Bledsoe, Hewett, & Gullekson Contract
N.
Approval of 2025-2026 ParentSquare Contract
O.
Approval of 2025-2026 Sylogist Contract
P.
918 Fund Teacher Apprentice Pipeline
Q.
Approval of 2025-2026 SchoolMint Grow Contract
R.
Approval of CESA Qualtrics Implementation Contract
S.
Approval of Bryan McNutt with Barlow Education Services as a Non-District Admin in THA's Grants Management Services Application
T.
Approval of THA Facilities, LLC Contract with Environmental Hazard Control, Inc
U.
Approval of 2025-2026 Curriculum Associates, LLC dba Ellevation Education Terms & Agreement
V.
Approval of 2025-2026 Soar Education Partners Contract
III. Information Agenda
A.
May CEO Report
B.
THA Board Committee Reports
THA Board Members and THA Staff provided May's committee reports.
C.
Activity Fund Report
Elsie Urueta Pollock, CEO, provided the Activity Fund Report.
D.
2025-2026 Budget Preview
Alison Moore, Chief Operations Officer, provided an overview of the draft of the FY26 budget.
E.
Employee Contract for Chief Executive Officer
Jimmy Rodriguez, Board Vice Chair, provided an update about the draft Employee Contract for the CEO.
IV. Action Agenda
A.
Executive Session Pursuant to O.S. Title 25, Section 307 (B) (4)
Omare Jimmerson made a motion to enter into Executive Session Pursuant to O.S. Title 25, Section 307 (B) (4) with Bill Hickman and THA's Executive Leadership Team present.
John Gawey seconded the motion.
The board VOTED to approve the motion.
Ivan Godinez-Reyes made a motion to exit Executive Session Pursuant to O.S. Title 25, Section 307 (B) (4).
Omare Jimmerson seconded the motion.
The board VOTED to approve the motion.
B.
Approval of Level Field Partners Proposal for Real Estate Advisory Services
Omare Jimmerson made a motion to approve the Level Field Partners Proposal for Real Estate Advisory Services.
Samantha Aponte-Atkins seconded the motion.
The board VOTED to approve the motion.
C.
Approval of THA Inc. and THA Facilities, LLC Reimbursement Resolutions
Lorena Rivas made a motion to approve the THA Inc. and THA Facilities, LLC Reimbursement Resolutions.
Ivan Godinez-Reyes seconded the motion.
The board VOTED to approve the motion.
D.
Approval of 2025-2026 Keystone Food Service Contract
John Gawey made a motion to approve the 2025-2026 Keystone Food Service Contract.
Lorena Rivas seconded the motion.
The board VOTED to approve the motion.
John Gawey made a motion to approve the 2025-2026 Keystone Food Service Contract.
Lorena Rivas seconded the motion.
The board VOTED to approve the motion.
John Gawey made a motion to approve the 2025-2026 Keystone Food Service Contract.
Lorena Rivas seconded the motion.
The board VOTED to approve the motion.
E.
Approval of 2025-2026 Wired Technology Partners Contract
Samantha Aponte-Atkins made a motion to approve the 2025-2026 Wired Technology Partners Contract.
Omare Jimmerson seconded the motion.
The board VOTED to approve the motion.
F.
Approval of Personal Electronic Devices & Cell Phone Policy
Samantha Aponte-Atkins made a motion to approve the Personal Electronic Devices & Cell Phone Policy.
John Gawey seconded the motion.
The board VOTED to approve the motion.
G.
Approval of 2025-2026 Qualtrics Contract
Ivan Godinez-Reyes made a motion to approve the 2025-2026 Qualtrics Contract.
Ana Ponce seconded the motion.
The board VOTED to approve the motion.
H.
THA Facilities LLC Revised Operating Agreement
John Gawey made a motion to approve the THA Facilities LLC Revised Operating Agreement.
Ivan Godinez-Reyes seconded the motion.
The board VOTED to approve the motion.
I.
THA Facilities LLC Resolution Banking and Authority
John Gawey made a motion to approve the THA Facilities LLC Resolution Banking and Authority.
Lorena Rivas seconded the motion.
The board VOTED to approve the motion.
J.
Approval of 2025-2026 Office Express Janitorial Contract
Lorena Rivas made a motion to approve 2025-2026 Office Express Janitorial Contract.
Samantha Aponte-Atkins seconded the motion.
The board VOTED to approve the motion.
K.
Approval of 2025-2026 3M Psychometric Services Contract
Omare Jimmerson made a motion to approve the 2025-2026 3M Psychometric Services Contract.
Mikeal Vaughn seconded the motion.
The board VOTED to approve the motion.
L.
New & Modified General Fund, Gift Fund, and Insurance Fund Encumbrances
Lorena Rivas made a motion to approve the New & Modified General Fund, Gift Fund, and Insurance Fund Encumbrances.
Ivan Godinez-Reyes seconded the motion.
The board VOTED to approve the motion.
M.
Approval of 2025-2026 Oklahoma Consulting & Accounting Services, LLC Contract
Lorena Rivas made a motion to approve the 2025-2026 Oklahoma Consulting & Accounting Services, LLC Contract.
Ana Ponce seconded the motion.
The board VOTED to approve the motion.
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:58 PM.
Respectfully Submitted,
Anna Montgomery
Elsie Urueta Pollock, CEO, provided the May CEO report.