Tulsa Honor Academy

August 2025 Board Meeting

Published on August 18, 2025 at 1:19 PM CDT

Date and Time

Tuesday August 19, 2025 at 5:00 PM CDT

Location

THA's Sheridan Campus: 1421 S. Sheridan Rd. Tulsa, OK 74112

Public comments submitted in accordance to our public comments policy will be read prior to the relevant agenda item.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:00 PM
  A. Roll Call Anna Montgomery 1 m
  B. Call the Meeting to Order Anna Montgomery 1 m
II. Consent Agenda 5:02 PM
  A. Consent Agenda: Items B-P Vote Anna Montgomery 1 m
  B. July Board Meeting Minutes Approve Minutes
   

The meeting's board agenda ensures proper meeting conduct by outlining all matters to be considered by the public body.

 
    Minutes for July 2025 Board Meeting on July 15, 2025  
  C. July 2025 Financial Report
   

This report represents our finances for the month of July 2025 as prepared by Oklahoma Consulting & Accounting Services, LLC. 

 
     
  D. Routine Staffing
   

Routine personnel actions implement the various talent strategies and priorities authorized by THA's Board of Directors. All salaries are listed as the prorated total based on start date.

 

 
     
  E. June 2025 Financial Report
   

This report represents our finances for the month of June 2025 as prepared by Oklahoma Consulting & Accounting Services, LLC. 

 
     
  F. 2025-2026 Activity Fund Subaccounts
   

Per §70-5-129, the board of education, at the beginning of each fiscal year and as needed during each fiscal year, shall approve all school activity fund subaccounts, all subaccount fundraising activities and all purposes for which the monies collected in each subaccount can be expended.

 
     
  G. 2025-2026 Scholar Fundraisers
   

Per §70-5-129, the board of education, at the beginning of each fiscal year and as needed during each fiscal year, shall approve all school activity fund subaccounts, all subaccount fundraising activities and all purposes for which the monies collected in each subaccount can be expended.

 
     
  H. 2025-2026 Board Appointees
   

Annually, the board approves these appointees to execute key functions of the school.

 
     
  I. H&E Landscaping Contract for Former Jones Facility
   

This contract includes all grounds services and upkeep for the former Jones Elementary property for the 2025-2026 school year. 

 
     
  J. OU NCDE Training Collaboration Agreement
   

This agreement includes on-site Transition Services which are required by IDEA and provided free of cost by the University of Oklahoma, helping scholars with disabilities prepare for life post-graduation.

 
     
  K. Edgewood Partners Insurance Center (EPIC) Appointment
   

This letter appoints EPIC as THA's new insurance broker, effective immediately.

 
     
  L. Oklahoma Association of Student Council Membership
   

This contract includes membership to OASC for the 25-26 school year. 

 
     
  M. 7Gen Coaching for Chief of Staff
   

Shawna Wells with 7Gen Coaching will provide the Chief of Staff executive coaching in the months leading up to, during, and after serving as Acting CEO. 

 
     
  N. Recognition of Days to Hours Calculation
   

Per HB 1087, schools are required to acknowledge that they meet or exceed the state's updated days to hours calendar (1,086 hours). 

 
     
  O. Revised Board Policies: Administering Medication to Scholars Policy, Scholar Code of Conduct, Employee Harrassment Policy, FERPA Policy, Days to Hours Policy
   

Annually, THA reviews Board Policies to align with recently passed or updated legislation. 

 
     
  P. Estimate of Needs
   

Annually, the board approves the estimate of needs, which sets our total appropriations for the fiscal year. THA's operational budget cannot exceed the appropriations listed, which is 17,614,454.42, based on our estimated revenues from our budget as well as state and federal appropriations.

 
III. Information Agenda 5:03 PM
  A. August CEO Report Discuss Elsie Urueta Pollock 15 m
     
  B. THA Familia Spotlight: Wildly Important Priority Discuss Alison Moore 15 m
  C. Facility Update Elsie Urueta Pollock 5 m
  D. THA Board Committee Reports Discuss 10 m
   
  • Executive Committee
  • Governance Committee
  • Academic Achievement Committee
  • Finance Committee
 
  E. Activity Fund Report Discuss Elsie Urueta Pollock 2 m
     
IV. Action Agenda 5:50 PM
  A. Tulsa Honor Academy, Inc., as sole member and with authority to act as the director of the business affairs of THA Facilities, LLC, considers the approval of THA Facilities, LLC to enter into a pre-contruction agreement with MTC Tulsa LLC for the Jones Elementary facility project. 5 m
   

This contract includes pre-construction consultation services for the former Jones Elementary facility project. 

 
     
  B. New & Modified General Fund, Gift Fund, and Insurance Fund Encumbrances Vote Alison Moore 5 m
   

New encumbrances and encumbrance changes reflect obligations of district funds issued in accordance with §70-5-135.

 
     
     
     
     
     
     
     
     
V. New Business
VI. Closing Items 6:00 PM
  A. Adjourn Meeting Vote Anna Montgomery 1 m