Excelsior Village Academies
Minutes
Excelsior Village Academies' Board Meeting
Date and Time
Saturday March 15, 2025 at 11:00 AM
Location
The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
5295 Highway 155 North, Atlanta, Georgia
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
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Location
The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below:
5295 Highway 155 N; Stockbridge, GA 30281
You can also join virtually. Please see the meeting details below:
Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09
Meeting ID: 875 461 2347
Passcode: EVA24
---
One tap mobile
+13052241968,,8754612347#,,,,*218913# US
+13092053325,,8754612347#,,,,*218913# US
Directors Present
A. Holmes, D. Paige, K. Rutherford (remote), N. Brinson, R. Hutchins, T. Burrell, W. Smith
Directors Absent
R. Culpepper III
Ex Officio Members Present
M. Flowers
Non Voting Members Present
M. Flowers
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
C.
Approve Minutes
D.
Approve Minutes
II. Finance
A.
Monthly Financials & Forecast
- Cash flow remains optimistic for the year, but we are still below the 60 Days monitored by the SCSC
B.
Fundraising
- Grit N Wit Taskforce met and decided there was insufficient time to complete the event by the April deadline.
- There is a rainy day clause that can push this event to SY 2026
- EVA Village
- The villager program will be used to boost community interaction and support.
- There have been some donations organically.
- A. Holmes will be meeting with the outside contractor to develop a strategy to raise awareness of the program and create an intentional plan for The Villager Program
C.
Banking Decision
- EVA would like to move to South State from Georgia's Own
- The move is inspired by the need to have a banking organization with connections to charter schools and with access to credit lines
D.
Budget Timeline
E.
Next Steps
III. Updates
A.
Enrollment
- As of 3/15:
- 215 applications have been received
- 78 students have stated "yes," they would return
- Feasibility Report
B.
SY25-26 School Year Calendar Review
IV. Community Engagement
A.
Recent & Upcoming Events
- March 21 - New Families Book Fair
- 2-4 pm
- April 19 - EVA Egg-stravagnaza
- 1-3 pm
- April 12 or 26, May 10
- EVA Canvassing Days
- In a 5-mile radius
- May 17
- House Games
V. Board Business
A.
Training with our GSS
- Roles & Responsibilities + Topical Calendar Plan
- Codifying Board Handbook
- Slated Dates/Times:
- Evenings (M-Th)
- 7:00-8:30p
- Follow up with dates, and we will narrow it down from there
B.
Grants
- Has to be a topical project, not transportation
- Ex: Playground, sport equipment, benches, carpet in the multi-use area (recreational spaces)
- April 1 and July 1 deadlines
C.
Communication
- Get Technology Lab appointment by next board meeting
- Send follow-up questions post-board meeting
- Be sure to do the board pre-reading before board meeting to ensure that we are well versed in the discussion topics
VI. Public Comment
A.
Public Comment
Q: Will there be any extracurriculars next year?
A: Yes, we will be offering enrichment next year, but we are still solidifying what the offering will be next year
Q: Are any changes going to be happening to the 8:00-4:30p timeframe?
A: No, our timeframe allows for enrichment, quiet reflection, recess, etc
Q: Did we see that we were talking about the playground? Have we discussed getting more grant funding for the playground?
A: We are gathering all the funds, and are engaged with some grants currently. It is about building out the timeline.