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Excelsior Village Academies

Minutes

Excelsior Village Academies Special Meeting

Date and Time

Saturday February 22, 2025 at 11:30 AM

Location

The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below: 

 

5295 Highway 155 North, Atlanta, Georgia 

 

You can also join virtually. Please see the meeting details below: 

 

Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09

 

Meeting ID: 875 461 2347
Passcode: EVA24

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All Excelsior Village Academies' board meetings are open to the public. View the board meeting schedule, agendas, and minutes here.

 

Directors Present

A. Holmes, K. Rutherford, N. Brinson, R. Culpepper III, R. Hutchins, T. Burrell

Directors Absent

D. Paige, W. Smith

Ex Officio Members Present

M. Flowers

Non Voting Members Present

M. Flowers

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

N. Brinson called a meeting of the board of directors of Excelsior Village Academies to order on Saturday Feb 22, 2025 at 11:30 AM.

C.

Approve Agenda

A. Holmes made a motion to approve amendments to Special Meeting Agenda.
R. Hutchins seconded the motion.
  • The board discussion and CEO presentation have been separated into two different sections to provide adequate space for comment from board members before the vote
The board VOTED unanimously to approve the motion.

II. Enrollment

A.

CEO Presentation

Grounding for enrollment decisions:

  • Balanced budget (ensuring we have enough students enrolled to have a balanced budget)
  • Growth Plan & Sustainability (projecting a growth plan that will not impede the sustainability of the programming at EVA)
  • Physical Space (enrolling to ensure we can pay for the physical space we are in the SY25-26)
  • Mission & Values (all decisions need to be grounded in our mission and values)

 

In SY24-25, EVA did not meet enrollment targets. 

 

For SY25-26, EVA is aiming to be as ambitious as possible with enrollment to impact facilities and the overall budget positively. The recommendation from the CEO is expanding into K-6 to ensure we can meet all the targets in year 2 at 9 classrooms, 15 FTEs, and ~200 students. 

B.

Board Discussion

Board Reflections: 

  • K. Rutherford - It feels like K-6 makes the most sense in the long term, but my biggest concern is the quality of the offering, specifically thinking about the coaching and the instructional model. 
  • A. Holmes - It is clear we have to get to 200 students, but I am wondering what resources we have to get to this goal. My question is, what is the budget we have to achieve this goal of recruiting new staff and students? 
  • R. Culpepper - I am wondering what our outreach has been in K-4. Are we hitting roadblocks? 
  • R. Hutchins - I am mostly concerned about recruiting for K. We need to ensure that we have enough bodies in this building, and we can't bank on kindergarten. 

C.

Board Vote for FY26 Enrollment

Recommendation from the Enrollment Taskforce: 

  • School Leader 
    • The school Leader is authorized to monitor a waitlist beyond the charter plan (K-4) 
R. Hutchins made a motion to Authorize the school leader to enroll students in K-6, which is different from the charter plan of K-4 in Year 2, pending operational cost for each grade level is met.
T. Burrell seconded the motion.
The board VOTED to approve the motion.
Roll Call
T. Burrell
Aye
R. Culpepper III
No
K. Rutherford
Aye
N. Brinson
Aye
W. Smith
Absent
R. Hutchins
Aye
D. Paige
Absent
A. Holmes
Aye

III. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 1:49 PM.

Respectfully Submitted,
R. Hutchins