Excelsior Village Academies

Minutes

Excelsior Village Academies' Board Meeting

Date and Time

Saturday August 17, 2024 at 11:00 AM

Location

Excelsior Village Academies 

5295 Highway 155 North

Atlanta, Georgia

Conference Room

 

 

Join Zoom Meeting https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09 
 

Location

The Excelsior Village Academies' Board of Directors will meet in person. Please see the location below: 

 

5295 Highway 155 N; Stockbridge, GA 30281

 

You can also join virtually. Please see the meeting details below: 

 

Join Zoom Meeting
https://us02web.zoom.us/j/8754612347?pwd=UXN0amZyMmE3YlVNamhHK3JWVGJKUT09

 

Meeting ID: 875 461 2347
Passcode: EVA24

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Directors Present

A. Holmes (remote), D. Paige, N. Brinson (remote), R. Hutchins (remote), W. Smith

Directors Absent

K. Rutherford, T. Burrell

Ex Officio Members Present

M. Flowers

Non Voting Members Present

M. Flowers

I. Opening Items

A.

Call the Meeting to Order

N. Brinson called a meeting of the board of directors of Excelsior Village Academies to order on Saturday Aug 17, 2024 at 11:09 AM.

B.

Record Attendance

C.

Approve Minutes

  • Meeting minutes to be approved next meeting

D.

Approve Minutes

E.

Approve Minutes

F.

Approve Minutes

II. Finance

A.

Budget

  • Anticipated additional expenses for this month 
    • The original budget was $163K 
    • Additional Special Ed staffing (1 Teacher + 1 Aide) 
    • Will recoup funding when QBE adjustment happens b/c of higher enrollment of students with special needs 
    • Local Sources - estimating amount from awarded grant, anticipating actual amount soon 
  • Accomplishments: 
    • The first CSP drawdown approved 
    • School is open and funded 
    • Enrollment is approaching target 

B.

Fiscal Policy Overview

C.

Fundraising

  • Board Member Rutherford will present later 
  • 5K will be tabled till the end of the school year 
  • New fundraising opportunity will be presented for the fall to ensure we have a campaign to support funding needs for the fall semester 

D.

Next Steps

  • Taskforce will meet to continue to discuss fundraising efforts for fall 

III. Updates

A.

Pre-Opening Checklist

  • EVA is in full compliance with SCSC

B.

Enrollment

  • Seats offered: 117
  • Current Enrollment: 107 
  • Enrolling on a rolling basis to hit the 117 mark 

C.

Hiring

  • Currently fully staffed 
  • Will be hiring 1 Special Education teacher (possibly 2) 
  • Related services will be kicking off for 10 day meetings 

D.

Facilities

  • Still having work done in the building continuously 
    • Interior work w/ aesthetics 
    • Exterior work (HVACs, etc) 

E.

Grants

  • First CSP draw down has happened 

F.

First Weeks of School

  • Scholars are excited to be in classes 
  • Did Harambe on Friday and it was a time 
  • Made the Henry Country Herald

IV. Board Business

A.

Executive Session

  • This will be moved to a Special Meeting or the September Board Meeting 

B.

Prospective Board Member

V. Public Comment

A.

Public Comment

  • K. Dlamini: Thank you all for your work; my scholar comes home every day excited about school and the friends he is making. Please let us know if there are opportunities for parents to get involved with fundraising and initiatives and volunteering 
  • Kakglo: We are glad our children are coming home ready to return. We would love to get the parents to be able to contribute to the school in ways like fundraising and sharing their testimonies to get more parents to come to the school 

VI. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 11:44 AM.

Respectfully Submitted,
N. Brinson